Full-Time Employee Vacation Choice System. (a) All vacation requests are subject to the approval of the supervisor and/or department head. It is recognized that operational requirements with respect to workload patterns and workforce minimums will govern such approvals. No requests shall be unreasonably denied.
(b) Each department shall appoint a person to coordinate the vacation choice system guidelines, post the choice groups, collect choice requests submitted within the choice system, and register and post the approved vacations in a location accessible by all employees of that department.
Full-Time Employee Vacation Choice System. (a) All vacation requests are subject to the approval of the Supervisor and/or Department Head. It is recognized that operational requirements with respect to workload patterns and workforce minimums will govern such approvals. No requests shall be unreasonably denied.
(b) Each department shall appoint a person to coordinate the vacation choice system guidelines, post the choice groups, collect choice requests submitted within the choice system, and register and post the approved vacations in a location accessible by all employees of that department.
(c) The choice system will have two (2) rotations of first (1st), second (2nd), and third (3rd) choice groups.
(d) A maximum of three (3) weeks annual vacation may be booked in each rotation during the choice system with a maximum of two (2) weeks being consecutive in the first (1st) rotation.
(e) Choice groups will be constructed to minimize operational staffing conflicts and remain balanced in seniority and number if practical. Choice groups may be amended periodically by the Department Head to adjust for staffing changes. Any time an employee must be moved to a different choice group, if possible, they may move between groups to their best advantage. (Example, an employee in this year's second (2nd) choice group should be moved into next year's first (1st) or second (2nd) choice group as opposed to next year's third (3rd) choice group.)
(f) The choice system lists are to be posted for one (1) week only for each choice group rotation.
(g) The choice system lists must be posted with the first (1st) choice of the first (1st) rotation due on the second (2nd) Friday in January.
(h) Single days and/or in-lieu days per Clause 21.04 cannot be booked during the choice system; only full regular work weeks of vacation entitlement will be approved. The last week of vacation that can be booked commences the last Monday of December, (i.e. during a year when December 31st falls on a Monday, the last day that can be booked with that year's vacation is January 6th of the following year).
(i) Requests for use of banked time during identified "prime vacation time" periods of high vacation usage will not be considered until the completion of the choice system. "Prime vacation times" include spring break and Christmas week and the period from the third (3rd) week of June to the second (2nd) week of September inclusive.
(j) Employees are not allowed to book time off initially as vacation during the choice system, then change the...
