General On-Call Municipal Engineering Assistance. This area is primarily focused on the general field of civil and environmental engineering assistance and would include items such as drainage/flooding evaluations and recommendations, roadway and traffic evaluations and recommendations, plan reviews for various capital improvement projects, observation/inspection of construction, and field surveying services. These services would be provided on an as Xx. Xxxxx Xxxx December 8, 2020 (revised 12/23/2020 and 2/2/2021) Page 2 of 2 needed/requested basis. Other engineering disciplines (i.e. structural, mechanical, electrical, plumbing) can be coordinated by our staff if ever needed by the Town. As we discussed, the above-described services are generally performed on an as-needed or as-requested basis. These areas of assistance are difficult to budget for as each project has varying degrees of complexity and time commitments necessary to provide the level of service and results desired by the Town. As such, G&M proposes that we perform the previously described activities under a time and materials contract that would be charged at our current billing rates (attached). We would request that the billing rates be revisited annually each January. Also attached are our standard terms and conditions. Our time and materials contracts follow our philosophy that if we provide the professional services and results that are desired by the Town, then there is no need for a contractually binding, long-term agreement. We desire for our clients to want us to be there and not just there because there is a long-term contract in place. Our hourly rates include drive time and meeting time as well as mileage reimbursement. We typically invoice monthly and our invoices include a breakdown of the staff member, their total hours spent on the project, their hourly rate, and a brief description of the tasks they performed. In addition to the invoicing descriptions, as specific tasks are identified/requested from the Town, we will do our best to provide an estimated time and cost on the front end in an effort to help Staff properly budget for the requested tasks. We look forward to assisting the Town with your general municipal engineering needs. Although I physically reside in Murfreesboro, we consider all of our municipal clients to be our home towns and we strive to provide the level of prideful and attentive service you would expect from a home town consulting firm. Sincerely, Xxxx Xxxx, P.E. Principal CC: Xx. Xxx XxXxxxxx, Town Adm...
