Hospitality and Sponsor Exhibition Sample Clauses

Hospitality and Sponsor Exhibition. The LOC shall provide the necessary space(s) as well as technical support such as electricity, water etc. to set up a hospitality programme in a location in close proximity to the finish area, which shall be owned and managed by FIS. The LOC shall provide free of charge the space and the connection to the supply of electricity, water, sewage, communication and other necessary facilities. All other costs including the construction, furniture, personnel, as well as consumption of utilities such as electricity and water are invoiced to the respective users, subject to the issuing by the LOC of separate and individual invoices according to the exact consumption of each user of a facility. The exact parameters and location of the necessary space for all hospitality activities shall be determined jointly by FIS and the LOC within the FIS Coordination Group at the latest six (6) months before the opening ceremony. Nevertheless, the Parties confirm and agree that the spaces for the hospitality installations (in particular VIP area) need to be based on an appropriate and easily accessible area/space, which provides FIS with the possibility to make use of a VIP infrastructure (including in particular appropriate technical service areas, additional power supply (sufficient also for an air condition/heating system), food service areas, sanitary, VIP shuttle drop-off zone). All hospitality operations shall take into account the Parties' endeavours to engage in sustainability matters. The LOC shall provide space for a general hospitality programme for at least one thousand (1’000) persons which can be split in two or more facilities which have to be close to the finish area. Should space not be sufficient, then the LOC shall compensate FIS for incurred reasonable cost for replacement measures proven by supporting documents provided by FIS. Within the general hospitality programme, LOC shall provide space for a high-quality VIP hospitality programme in a location as agreed between the Parties with indoor and outdoor race viewing, five-star hospitality capabilities with capacity for FIS to invite up to one hundred (100) guests. Furthermore, if requested by FIS until one (1) year before the opening ceremony the LOC shall provide the necessary provisions (e.g. space, facilities etc.) to enable the realisation of special hospitality programmes by FIS’ Commercial Partners. A suitable area within the Venue for an exhibition village must also be arranged by the LOC so as to max...
Sample 1
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Hospitality and Sponsor Exhibition. The LOC shall provide the necessary space(s) as well as technical support like electricity, water etc. to set up a high quality VIP hospitality programme in the near proximity of the finish area as well as public catering that will be organised by Infront, or respectively a third party appointed by Infront. In addition, if requested by Infront, the LOC shall provide the necessary provisions (e.g. space, facilities etc.) to enable the realization of special hospitality programmes by Infront’s Commercial Affiliates. The exact parameters and location of the necessary space shall be established between Infront and the LOC in agreement with FIS within the FIS Coordination Group, but shall in principle be similar to the space which was provided at the 2013 and 2015 FIS Championships. FIS shall ensure the LOC provides the space and connection to the supply of electricity, water, sewage, communication and other necessary facilities free of charge. The consumption of such electricity and water may be invoiced to the respective users provided that separate and individual invoices are issued according to the exact consumption of each user. The LOC is obliged to organise at its costs grandstands, involving Infront in the definition of the plans and shall provide to Infront access to grandstands taking into account the capacity of the VIP tent and the needs according to hospitality packages, in the best area and category of the respective grandstand at a preferred rate (not worse than the reasonable market rate), if not otherwise agreed within a bilateral arrangement between LOC and Infront (at least the average for the years 2013 – 2019). In addition LOC shall provide Infront regular (non-grandstand) Event tickets per competition, free of charge in an amount to be determined between LOC and Infront (at least the average for the years 2013 – 2019). Furthermore Infront or its Commercial Affiliates shall be entitled to acquire additional tickets for each event from LOC at a preferred rate to be adjusted in good faith between LOC and Infront. The request of tickets must be announced before 31st December 2020. A suitable area within the Venue for an Exhibition Village must also be arranged by the LOC so as to maximize the number of spectator visits. Such area must cater for all reasonable requirements of the Commercial Affiliates.
Sample 1

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