Information to Unsuccessful Applicants. (a) An employee who unsuccessfully applies for a position or eligibility list will, upon request, be provided, in writing, with the name(s) of the successful applicant(s) and the reasons why the unsuccessful employee’s knowledge and/or skills and abilities did not result in selection.
(b) An internal applicant will, on request, be provided with his/ her test score(s) and/or interview score(s) and the score(s) of all the successful candidates without attaching the names of the successful candidates to the score(s). When a test has been given, the employee will, on request, be given a copy of his/her marked test results.
(c) Test and/or examination questions will only be released to the Union for the sole purpose of processing selection grievances which involve or concern the accuracy of marking, relevance, reliability or fairness of the same.
(i) Such test and/or examination questions will, subject to the need to distribute copies to the participants at a grievance meeting or arbitration, not be photocopied or otherwise reproduced and/or shared with any person other than affected grievors, witnesses, counsel or Union Representatives.
(ii) All copies and/or reproductions of such test or examination questions will be registered when they are made and returned to the Board within ten (10) working days of the date such a grievance is settled or decided.
