Meeting and Function Rooms to be Provided Sample Clauses

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Date1 2:00pm – 24 hours Meeting Planning Office Boardroom 2 2:00pm – 24 hours Staff Office 1 rounds of 5, 4 6’ tables 5 2:00pm – 24 hours AV Storage 1 6’ table with 2 chairs 2 Date2 24 hours Meeting Planning Office Boardroom 2 24 hours Staff Office 1 rounds of 5, 4 6’ tables 5 24 hours AV Storage 1 6’ table with 2 chairs 2 6:00am – 24 hours Faculty Room Conference 6 6:00am – 24 hours Registration 2 6’ table with 2 chairs Flow 5:00am - 24 hours General Session Crescent Rounds of 5 92 6:00am – 24 hours Breakout #1 Crescent Rounds of 5 23 Date Time Function Location Set Up Expected Attendance 6:00am – 24 hours Breakout #2 Crescent Rounds of 5 23 6:00am – 24 hours Breakout #3 Crescent Rounds of 5 23 6:00am – 24 hours Breakout #4 Crescent Rounds of 5 23 Date3 24 hours Meeting Planning Office Boardroom 2 24 hours Staff Office 1 rounds of 5, 4 6’ tables 5 24 hours AV Storage 1 6’ table with 2 chairs 2 24 hours Faculty Room Conference 6 24 hours Registration / materials table 2 6’ table with 2 chairs Flow 24 hours General Session Crescent Rounds of 5 92 24 hours Breakout #1 Crescent Rounds of 5 23 24 hours Breakout #2 Crescent Rounds of 5 23 24 hours Breakout #3 Crescent Rounds of 5 23 24 hours Breakout #4 Crescent Rounds of 5 23 24 hours Breakfast/ Lunch room with speaker Rounds of 9-10 118 Date4 24 hours- 4:00pm Office 1 rounds of 5, 4 6’ tables 5 24 hours AV Storage 1 6’ table with 2 chairs 2 24 hours- 12:00pm Faculty Room Conference 6 24 hours- 1:00pm Registration / materials table 2 6’ table with 2 chairs Flow 5:00am - 24 hours General Session Crescent Rounds of 5 92 6:00am – 24 hours Breakout #1 Crescent Rounds of 5 23 24 hours- 6:00pm Breakout #2 Crescent Rounds of 5 23 24 hours- 6:00pm Breakout #3 Crescent Rounds of 5 23 24 hours - 6:00pm Breakout #4 Crescent Rounds of 5 23 24 hours- 10:00amm Breakfast room Rounds of 9-10 118 Date5 24 hours- 10:00am AV Storage 1 6’ table with 2 chairs 2 B. Upon reasonable Notice to the Contractor, the Judicial Council may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. Th...

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. @Date2 4:00 pm –7:00 pm Various Ballroom Section Crescent Rounds of 6 140 @Date@ 7:00 am– 4:00 pm Registrati on/Breaks Foyer Flow 140 @Date@ 7:00 am– 5:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 12:00 pm– 1:30 pm Lunch Separate Room from Breakout Rounds of 8 140 @Date@ 9:00 am– 4:00 pm 6 Breakout sessions Prefer Salon A, B, E or F (1) & (2) Conference 20 each @Date@ 5:30 pm –8:00 pm Dinner Grand Ballroom Reception 140 @Date@ 7:00 am– 12:00 pm General Session Prefer Salon C or D Crescent Rounds of 6 140 @Date@ 7:00 am –9:00 am Breakfast Ballroom Rounds of 8 140 @Date@ 7:00 am– 12:00 pm 6 Breakout Sessions Prefer Salon A, B, E or F (1) & (2) Conference 140 @Date@ 1:00 pm– 5:00 pm Meeting Salon 3 & 0 Xxxxxx Xxxxxx 00 @Date@ 1:00 pm– 5:00 pm Meeting Salon Room Hollow Square 40 @Date@ 7:00 am– 12:00 pm General Session TBD Conference 140 B. Upon reasonable Notice to the Contractor, the Judicial Council may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Date1 - 12:00 – 8:00 pm Faculty Room Conference 8 Date 1- 12:00 – 8:00 pm Staff Room Conference 8 B. Upon reasonable Notice to the Contractor, the Judicial Council may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the Judicial Council the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the Judicial Council will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Dates 1-15 (1st Friday-3rd Friday) 11:00am-24-hour hold Office Conference table for 6, 6 6’ tables for storage 6 Dates 3-15 (1st Sunday-3rd Friday) 6:00am-24-hour hold AV Storage 5 6’ tables & 2 chairs 2 Dates 3-8 & 11-15 9:00am-24 hour hold Faculty Room Hollow Square 18 Date 3 (1st Sunday) 6:00am-5:00pm Registration L-Shape for 2 Flow Dates 3-8 (Sunday- Friday) 6:00am-24-hour hold Released at 7:00pm on last day General Session 12 Conference Pods for 9, stage with head table for 3, Podium 108 Dates 3-8 (Sunday- Friday) 6:00am-24-hour hold Released at 4:00pm on last day Breakout #1 (can use ½ the General Session) 6 Conference pods of 9 54 Dates 3-8 (Sunday- Friday) 6:00am-24-hour hold Released at 4:00pm on last day Breakout #2 Crescent Rounds 54 Dates 3-8 (Sunday- Friday) 6:00am-24-hour hold Released at 4:00pm on last day Breakouts #3 Crescent Rounds 45 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #4 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #5 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #6 Conference 9 Date(s) Time Function Set Up Expected Attendance Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #7 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #8 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #9 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-2-4hour hold Released at 7:00pm on last day Breakouts #10 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #11 Conference 9 Dates 3-7 (Sunday- Thursday) 6:00am-24-hour hold Released at 7:00pm on last day Breakouts #12 Conference 9 Dates 4-8 (Monday- Friday) 7:30-8:30am Breakfast Rounds 117 Date 3 (Sunday) 8:00am-2:00pm Lunch with Speaker Rounds of 9 125 Dates 4-8 (Monday- Friday) 11:45am-1:15pm Lunch Rounds 117 Dates 11-15 (Monday- Friday) 6am-24-hour hold Released at 7:00pm on last day General Session 12 Rounds of 9, sta...

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Tuesday, June 11, 2013 7:00am- 4:00pm Registrati on outside meeting room 1 table flow 7:00am- 24-hour hold General Session Crescent Rounds of 6 50 Wednesday, June 12, 2013 7:00am- 24-hour hold General Session Crescent Rounds of 6 50 7:00am- 3:00pm Breakout #1 Conference 5-7 7:00am- 3:00pm Breakout #2 Conference 5-7 7:00am- 3:00pm Breakout #3 Conference 5-7 Thursday, June 13, 2013 7:00am- 4:00pm Registrati on outside meeting room 1 table flow 7:00am- 24-hour hold General Session Crescent Rounds of 6 50 Friday, June 14, 2013 7:00am- 5:00pm General Session Crescent Rounds of 6 50 B. Upon reasonable Notice to the Contractor, the AOC may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. B. Upon reasonable Notice to the Contractor, the AOC may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Date 1 12:00 pm – 8:00 pm Staff Office Conference 6 Date 1 12:00 pm– 8:00 pm Hospitality Office Conference 6

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. 3pm – 24 hours General Session roomset-up Crescent Rounds w/riser at head of room 350 24 hours Breakout 4 Crescent Rounds 50 Time Function Set Up Expected Attendance Room Name Sq. Footage 24 hours Breakout 5 Crescent Rounds 30 24 hours Breakout 6 Classroom w/Internet (must be able to fit 20 laptops with wireless service) 20 24 hours Breakout 7 Classroom w/Internet (must be able to fit 20 laptops with wireless service) 20 3pm- 3:15pm PM Break Buffet 350 7am – 8:30am Breakfast Buffet/Rounds 200 10:00am – 10:30am AM Break Buffet 200 24 hours- 1pm Breakout 1 Crescent Rounds 150 24 hours – 1pm Breakout 2 Crescent Rounds 75 24 hours – 1pm Breakout 3 Crescent Rounds 50 24 hours – 1pm Breakout 4 Crescent Rounds 50 24 hours – 1pm Breakout 5 Crescent Rounds 30 B. Upon reasonable Notice to the Contractor, the AOC may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. Date2, April 29, 2014 7:00am – 5:00pm General Xxxxxxx Xxxxxxxx Xxxxxx 00-00 Xxxx0, April 30, 2014 7:00am – 5:00pm General Session Crescent Rounds 30-40 9:00am – 2:00pm Breakout 1 Conference 5-7 9:00am – 2:00pm Breakout 2 Conference 5-7 9:00am – 2:00pm Breakout 3 Conference 5-7 B. Upon reasonable Notice to the Contractor, the AOC may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. Judicial Council of California, Administrative Office of the Courts Standard Agreement No. @Agreement Number with @Contractor Name C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.

Meeting and Function Rooms to be Provided. A. The Contractor shall provide to the AOC the meeting and function rooms on the Dates and at the times set forth in Table 1, below, including necessary and appropriate set up. Prior to the Program, the AOC will provide one (1) or more BEO’s to the Contractor setting forth the final detail on these items. March 27 or April 4 6:00 p.m. – 24 hour hold Set Up 8, riser, head table for 5 March 27 or April 4 6:00 p.m. – 24 hour hold Break out #1 TBD Crescent rounds of 6 100 March 27 or April 4 6:00 p.m. – 24 hour hold Break out #2 TBD Crescent rounds of 6 100 March 27 or April 4 6:00 p.m. – 24 hour hold Break out #3 TBD Crescent Rounds of 6 70 March 27 or April 4 6:00 p.m. – 24 hour hold Break out #4 TBD Rounds of 6 50 March 28 – 29 or April 5 - 6 24 hr hold until 5:00 p.m. on day 3 Staff Office TBD Conference 5 March 28 – 29 or April 5 - 6 24 hr hold until 5:00 p.m. on day 3 Faculty Office TBD 2 rounds 10 March 28 – 29 or April 5 - 6 24 hr hold AV Storage TBD Empty Room March 28 – 29 or 24 hr hold Registration Desk TBD Existing Reg Desk or two 6ft tables w/ 3 250 March 28 – 29 or April 5 – 6 24 hr hold until 5:00 p.m. on day Break out #1 TBD Crescent rounds of 6 100 March 28 – 29 or April 5 – 6 24 hr hold until 5:00 p.m. on day Break out #2 TBD Crescent rounds of 6 100 March 28 – 29 or April 5 – 6 24 hr hold until 5:00 p.m. on day Break out #3 TBD Crescent rounds of 6 70 March 28 – 29 or April 5 – 6 24 hr hold until 5:00 p.m. on day Break out #4 TBD Crescent rounds of 6 50 March 28 – 29 or April 5 – 6 24 hr hold until 5:00 p.m. on day General Session TBD Rounds of 8, riser, head table for 5 250 March 28 – 29 or April 5 – 6 7:00 – 8:00 a.m. Breakfast TBD Flow 250 March 28 10:00 – 10:30 a.m. AM Break TBD Flow 250 March 28 – 29 or April 5 – 6 12:00 – 1:00 p.m. Lunch TBD Rounds 250 March 28 – 29 or April 5 – 6 3:00 – 3:30 p.m. PM Break TBD Flow 250 March 30 or April 7 12:00 a.m. – 8:00 a.m. AV storage TBD Empty room B. Upon reasonable Notice to the Contractor, the AOC may change the Program function, meeting times, room configurations, number of meeting and function rooms, and the numbers of Attendees attending these functions and meetings. C. The Contractor shall assure that the meeting and function rooms are maintained between sixty-eight degrees (68°) and seventy-four degrees (74°) Fahrenheit during all meeting and function sessions of the Program.