Meetings; Decisions. (a) The full Stakeholders’ Committee shall meet at least once per quarter, and there may be other meetings as may be necessary or appropriate from time to time.
(b) A special Stakeholders’ Committee meeting may also be convened at the request of two (2) members of the Stakeholders’ Committee, the Managing Director , or the President of the Steering Committee. Notice stating the place, date, time and agenda of each Stakeholders’ Committee meeting shall be given to each member of the Stakeholders’ Committee by the secretary of the Stakeholders’ Committee (a) in respect of a regular quarterly meeting, either by mail, facsimile or telegram at least seven (7) days prior to the date of the regular quarterly meeting, and
Meetings; Decisions. (a) The Board will hold as many meetings as are necessary to discharge its duties and ensure the effective implementation of the Compact; such meetings will be at such times and at such places as may from time to time be determined by the Board. At a minimum, the Board will meet once a quarter for regular meetings.
(b) Each meeting of the Board will meet certain minimum standards in order to be considered a valid meeting at which actions taken by the Board are considered valid and effective. These standards will include the following:
Meetings; Decisions. (a) Each Stakeholders Committee will hold the number of periodic general meetings per year that may be required to discharge its functions.
(b) In compliance with requirements of the Compact, the Governance Guidelines and related Governing Documents, each Stakeholders Committee will prepare written summaries of its meetings, including, but not limited to, the following information for each meeting: names of all attendees, agenda items discussed and recommendations made by the Stakeholders Committee at the meeting.
(c) Adequate notice of meetings will be provided to all members of the Stakeholders Committee. At least seven (7) days prior written notice will be provided for general meetings.
(d) A majority of the members of a Stakeholders Committee will constitute a quorum at any meeting.
(e) Each Stakeholders Committee and its members will be subject to the same conflict of interest and confidentiality rules contemplated in Article 6 of these Bylaws.
Meetings; Decisions. (1) The Council shall meet at least once every second year for two days, during the second half of June of the respective year in Brussels. The Secretariat will provide logistical and secretarial support for this meeting and will organize and call for the meeting.
(2) Members will receive the Employer Parties’ consolidated reports 20 business days before the first day of the respective meeting for preparation of the meeting. During the two day meeting, Members shall prepare and draft the Summary Report as required by Article 8 (2) of the Agreement. Minority statements and opinions shall be recorded in an Appendix but shall be kept to a minimum.
(3) The two Co-Chairpersons designated under Article 3 below may jointly decide to hold more frequent meetings if they consider this necessary.
(4) Members can issue proxies to other Members or Alternate Members.
