Decisions without a meeting. Any decision may also be taken without a meeting if a) the Coordinator circulates to all Members of the General Assembly a suggested decision with a deadline for responses of at least 10 calendar days after receipt by a Party and b) the decision is agreed by 51 % of all Parties. The Coordinator shall inform all the Parties of the outcome of the vote. A veto according to Section 6.2.5 may be submitted up to 15 calendar days after receipt of this information. The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator will keep records of the votes and make them available to the Parties on request. This procedure is meant for the important decisions at the level of the General Assembly – within work packages it is of course possible to agree on less formal modes of coming to agreements. 51 % of all Parties are required for a majority in order to make sure that there is a solid legitimacy of decisions while also taking into account that it is not always easy for the Coordinator to obtain replies on proposed decisions in written procedure. The aim is therefore to have a workable approach. Requiring a 2/3 majority of all Parties, as foreseen previously in DESCA2020, is significantly more cumbersome than the rules on decisions in a meeting: in a meeting 2/3 of the votes of 2/3 of the Parties are sufficient to take decisions, i.e. less than 50 %. Since reactions to written decisions are easier to handle than participation in meetings and in order to have a solid base for decisions, we propose that decisions without a meeting require a majority of 51 % of all Parties. This may of course be adapted to the needs of the individual project. Again, if you foresee electronic voting, you may wish to further detail provisions on the tools which can be used, see above on 6.2.2.6.

Decisions without a meeting. Except as otherwise provided by the Articles of Incorporation or the By-laws, any necessary action can be taken in case all of the Board members or members of the Board committee sign an agreement, in writing, and such consent in writing, is filed with the minutes of the Board or committee procedure. Any consent may be equivalent and will be in effect on the date of the last signature on it, unless otherwise established.

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Decisions without a meeting. Any decision may also be taken without a meeting if the Coordinator circulates to all Members of the Consortium Body a written document which is then agreed by the defined majority (see Section 6.2.3. below) of all Members of the Consortium Body. Such document shall include the deadline for responses.

Decisions without a meeting. Any decision may also be taken without a meeting if a) the Project Coordinator, supported by the PMO, circulates to all Members of the General Assembly and/or Executive Committee a suggested decision with a deadline for responses of at least 10 calendar days after receipt by a Beneficiary and b) the decision is agreed by simple majority of the Members having the voting right The Project Coordinator, supported by the PMO, shall inform all the Beneficiaries of the outcome of the vote. A veto according to Section 6.2.3 may be submitted up to 15 calendar days after receipt of the outcome of the vote. The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator will keep records of the votes and make them available to the Beneficiaries on request.

Decisions without a meeting. Urgent decisions may be taken by the Board without a formal meeting if (A) a written draft resolution is circulated to all members of the Board and (B) at least five (5) Voting Members consent in writing to the resolution (of which at least three (3) must be Government Board Members and at least one (1) must be a Private Sector Member).

Decisions without a meeting. Any decision may also be taken without a meeting if: a) the Coordinator circulates to all Members of the General Assembly a suggested decision, in written format, with a deadline for responses of at least 10 calendar days after receipt by a Party and b) the decision is agreed by 51 % of all Parties. The Coordinator shall inform all the Members of the outcome of the vote. A veto according to Section 6.3.5 may be submitted up to 15 calendar days after receipt of this information. Decisions taken without a meeting shall be considered as accepted if, within the period set out in article 6.3.5.4, no Member has sent an objection in writing to the chairperson. The decision will be binding after the Coordinator sends a notification to all Members. The Coordinator will keep records of the votes and make them available to the Parties on request.

Decisions without a meeting. Any decision may also be taken without a meeting if a) the Project Director (PD) circulates to all Members of the Coordination Committee a suggested decision with a deadline for responses of at least 10 calendar days after receipt by a Party and b) the decision is agreed by 51 % of all Parties. The Project Director (PD) shall inform all the Members of the outcome of the vote. A veto according to Section 6.3.5 may be submitted up to 15 calendar days after receipt of this information. The decision will be binding after the Project Director (PD) sends a notification to all Members. The Project Director (PD) will keep records of the votes and make them available to the Parties on request.

Decisions without a meeting. The Directors may take a unanimous decision without a Directors’ meeting by indicating to each other by any means, including without limitation by electronic means, that they share a common view on a matter. Such a decision may, but need not, take the form of a resolution in writing, copies of which have been signed by each Director or to which each Director has otherwise indicated agreement in writing. A decision which is made in accordance with Article 83 shall be as valid and effectual as if it had been passed at a meeting duly convened and held, provided the following conditions are complied with: approval from each Director must be received by one person being either such person as all the Directors shall have nominated in advance for that purpose or such other person as volunteers if necessary “the Recipient”, which person may, for the avoidance of doubt, be one of the Directors; following receipt of response from all of the Directors, the Recipient shall communicate to all of the Directors by any means whether the resolution has been formally approved by the Directors in accordance with this Article 84; the date of the decision shall be the date of the communication from the Recipient confirming formal approval; the Recipient prepares a minute of the decision in accordance with Article 95. Whenever a Director finds himself or herself in a situation that is reasonably likely to give rise to a Conflict of Interest, he or she must declare his or her interest to the Directors unless, or except to the extent that, the other Directors are or ought reasonably to be aware of it already. Whenever a matter is to be discussed at a meeting or decided in accordance with Article 83 and a Director has a Conflict of Interest in respect of that matter then, subject to Article 88, he or she must: remain only for such part of the meeting as in the view of the other Directors is necessary to inform the debate; not be counted in the quorum for that part of the meeting; and withdraw during the vote and have no vote on the matter. If any question arises as to whether a Director has a Conflict of Interest, the question shall be decided by a majority decision of the other Directors.

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