Common use of Personal Expenses Clause in Contracts

Personal Expenses. The following shall apply as to personal expenses incurred by employees related to travel, etc., on City business: A. Any employee, whenever authorized by the Chief of Police, Mayor or Safety Director to engage in or upon official daily business for/or on behalf of the City, will be reimbursed for all expenses incurred subject to limitations by policy. Such employee shall submit a statement of expenses to the Director of Finance with such supporting data as the Director requires B. This reimbursement for any expenses shall include, but not be limited to, the pay for the use of personal vehicles at the rate allowed by I.R.S. per mile. A member may not use his or her personal vehicle on City business unless approved by the Chief or designee. C. Any employee may request prepayment of any expenses. Such request shall be submitted for authorization by the Mayor or Safety Director and submitted to the Director of Finance for approval with such properly executed supportive documents, as the Director requires. Such prepayment shall be accounted for to the Director within thirty (30) days following the expenditure. D. All reimbursement for travel expenses, including meals, is subject to the maximum amounts stated and other provisions outlined in the City of Gahanna travel policy.