Common use of Personal Expenses Clause in Contracts

Personal Expenses. A. Any member, whenever authorized by the Chief, Mayor or Safety Director, to engage in business for/or on behalf of the City will be reimbursed for all expenses incurred. A member seeking reimbursement under this Article shall submit a statement of expenses to the Deputy Chief with such supporting data as the Director requires. B. This reimbursement for any expense shall include, but not be limited to the pay for the use of personal vehicles at the rate allowed by I.R.S. per mile. A member may not use his or her personal vehicle on City business unless approved by the Chief or his designee. C. Any member may request prepayment of any expenses. Such request shall be authorized by the Safety Director and submitted to the Director of Finance for approval with such properly executed supportive documents as the Director requires. Such prepayment shall be accounted for to the Director within thirty (30) days following the expenditure. D. All reimbursement for travel expenses, including meals, are subject to the maximum amounts stated in the City's Policy and Procedures Manual, in the section titled “Travel Procedure.”