Common use of Personal File Clause in Contracts

Personal File. (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with her. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch. (b) No report or document relating to an employee’s conduct or performance may be used against her in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file. (c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.

Personal File. (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with herhim. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch. (b) No report or document relating to an employee’s conduct or performance may be used against her him in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file. (c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.

Personal File. (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with herhim. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch. (b) No report or document relating to an employee’s conduct or performance may be used against her him in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file. (c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.

Personal File. (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with herhim. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch. (b) No report or document relating to an employee’s conduct or performance may be used against her him in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file. (c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.

Personal File. DRAFT (a) There must be only one (1) personal file for each employee. No disciplinary report or document relating to an employee’s conduct or performance shall be placed on that file or constitute a part thereof unless a copy of the said report or document is sent to the employee within ten (10) days after the date of the alleged infraction or of its coming to the attention of the Corporation, or of the Corporation’s alleged source of dissatisfaction with herhim. A copy of the aforementioned report or document shall be sent to the employee by an expeditious method of mail delivery for which a record of mailing and a signature acknowledging receipt is kept. If requested by the employee, a copy of the report will also be sent to the Association Branch. (b) No report or document relating to an employee’s conduct or performance may be used against her him in the grievance procedure or at arbitration unless such a report or document is part of the employee’s personal file. The Corporation must not introduce at any hearing any disciplinary report or document relating to an employee’s conduct or performance from the file of the employee unless the report or document is properly part of the employee’s personal file. (c) Any unfavourable report other than a performance report concerning an employee and any report concerning an infraction shall be withdrawn from the file after a discipline free period of twelve (12) months from the date of alleged infraction or after twenty-four (24) months from the date of the alleged infraction, which ever comes first. A verbal reprimand shall not be considered as a disciplinary measure and shall not be reported in the personal file of the employee.