Personnel File Provisions. Personnel File: It is agreed that employees will be given a copy of entries of a negative or disciplinary nature when they are placed in their official personnel files. Negative or disciplinary entries in an employee's official personnel file are evaluated in terms of the seriousness of the action(s) or incident(s) described and the recency and repetitiveness of such action(s) or incident(s) for use in disciplinary proceedings. Entries describing action(s) or incident(s), which are of minor significance and/or which are not recent and/or which have not been repetitive will receive more limited consideration in disciplinary proceedings. Entries of a derogatory nature to be used in any disciplinary proceeding against an employee shall include only materials of which a copy has been given to the employee and has been placed previously in the employee's official personnel file, or which is to be placed currently in the employee's official personnel file in connection with current action(s) or incident(s) resulting in disciplinary proceedings. Employees may review their official personnel files in the Human Resources Department at reasonable times and may make copies at their expense of the documents contained therein, except that copies of all original entries to such files shall be provided at no expense to employees at the time of entry. It is understood that the Port may establish reasonable rules for the control of said files in the implementation of this provision. The employee may also authorize, in writing, the Local 21, IFPTE Representative to inspect the personnel file related to a dispute concerning that employee. Materials in personnel files shall be regarded as confidential and disclosed only in accordance with provisions of law.
