Official Personnel Files. Section 1. An employee shall have the right to inspect his/her Official Personnel File during regular business hours upon request and when necessary by appointment, and shall have a right to copy at his/her expense. The Union or a representative thereof, shall have access to an employee’s Official Personnel File upon prior written authorization of such employee.
Official Personnel Files. A member shall have the right to examine his/her own personnel file or files and to make a reasonable number of copies of material contained in the personnel file or files. At the time any material is placed in the member’s personnel file or files by the Employer, a copy shall be forwarded to the member unless the material originated from the member. Anecdotal records are records not contained in the member’s personnel file or files. The parties agree that anecdotal records may be kept in preparation for completing performance evaluations. The member will initial or be provided a copy of any anecdotal note at the time it is originated or as soon as practical thereafter. If the note is not initialed or provided to the member, it shall be considered meaningless. All such notes shall be given to the member at the time the subsequent performance evaluation report is completed.
Official Personnel Files. A. Each employee shall have an official personnel file maintained by the Human Resource Division (HRD). The HRD is accountable for the maintenance, disposition, and confidentiality of all official personnel files.
Official Personnel Files. 18.01 There shall be one official personnel file for each Employee to be used in decisions respecting the terms and conditions of employment of that Employee.
Official Personnel Files. The official personnel file shall be maintained by the Board and shall be the property of the Board. One major purpose of this file shall be to provide the employee with a specific location at which the employee can find any and all evaluations relating to the nature and quality of the employee's service and professional conduct.
Official Personnel Files. Official personnel files shall be kept in the Administrative Office. Any information will be placed in the file by June 30 of the school year it was written.
Official Personnel Files. The Superintendent and Treasurer will maintain official personnel and payroll files for each employee which will be maintained and located in the office of the Superintendent and Treasurer.
Official Personnel Files. 1.1 All monitoring or observation of the work performance of a teacher will be conducted openly and with full knowledge of the teacher. Teachers will be shown a copy of and shall affix their signature to any evaluation report prepared as a result of such monitoring or observation by their superiors before it is submitted to the central administration and placed in their official personnel file in the central office. The signature indicates only that the teacher has been shown the material. A written response may be made by the teacher to be included with the material in the personnel file.
Official Personnel Files. Employees may request an electronic copy of their personnel file from the Human Resources Department. The personnel data will be provided electronically as soon as possible but not more than two (2) working days from Human Resources. Employees may submit rebuttals of information contained in their files and these rebuttals shall be included in their personnel file. Only one official file shall be maintained by the city. Requests for information from outside agencies, either during or after employment, must have the employee’s written consent in order to be released by the Human Resources Department.
Official Personnel Files. Rural Development employees shall continue to be covered by the provisions of the RD Instruction 2054-V, “Basic Personnel Records and Files System”.