Official Personnel Files. A. Each employee shall have an official personnel file maintained by the Human Resource Division (HRD). The HRD is accountable for the maintenance, disposition, and confidentiality of all official personnel files.
Official Personnel Files. A member shall have the right to examine his/her own personnel file or files and to make a reasonable number of copies of material contained in the personnel file or files. At the time any material is placed in the member’s personnel file or files by the Employer, a copy shall be forwarded to the member unless the material originated from the member. Anecdotal records are records not contained in the member’s personnel file or files. The parties agree that anecdotal records may be kept in preparation for completing performance evaluations. The member will initial or be provided a copy of any anecdotal note at the time it is originated or as soon as practical thereafter. If the note is not initialed or provided to the member, it shall be considered meaningless. All such notes shall be given to the member at the time the subsequent performance evaluation report is completed.
Official Personnel Files. 18.01 There shall be one official personnel file for each Employee to be used in decisions respecting the terms and conditions of employment of that Employee.
18.02 Upon request, by appointment, and upon reasonable notice, Employees shall be given the opportunity to review their official personnel file during normal business hours and in the presence of the Director of Human Resources or designate. At the expense of the Employee, copies of material in the Employee’s official personnel file will be provided upon request.
18.03 The Employer agrees not to introduce as evidence in a hearing relating to disciplinary action any documents from the Employee’s file which the Employee is not aware of at the time of disciplinary action.
18.04 All information in the official personnel files relating to disciplinary matters or to an Employee’s job performance, financial status or health shall be considered confidential and shall not be released without the express written consent of the Employee involved except as required by law or the internal administrative purposes of the University.
Official Personnel Files. An employee shall have the right to inspect his/her Official Personnel File during regular business hours upon request and when necessary by appointment, and shall have a right to copy at his/her expense. The Union or a representative thereof, shall have access to an employee’s Official Personnel File upon prior written authorization of such employee.
Official Personnel Files. The Superintendent and Treasurer will maintain official personnel and payroll files for each employee which will be maintained and located in the office of the Superintendent and Treasurer.
Official Personnel Files. The official personnel file shall be maintained by the Board and shall be the property of the Board. One major purpose of this file shall be to provide the employee with a specific location at which the employee can find any and all evaluations relating to the nature and quality of the employee's service and professional conduct.
Official Personnel Files. Official personnel files shall be kept in the Administrative Office. Any information will be placed in the file by June 30 of the school year it was written.
Official Personnel Files. The Employer’s Illinois Human Resources Office will maintain the official personnel files for covered employees. When any document related to disciplinary action is placed in an employee’s official personnel file, the Employer shall furnish the employee a copy of such document.
Official Personnel Files. Section 1. An employee shall have the right to inspect his/her Official Personnel File during regular business hours upon request and when necessary by appointment, and shall have a right to copy at his/her expense. The Union or a representative thereof, shall have access to an employee’s Official Personnel File upon prior written authorization of such employee.
Section 2. Whenever any evaluative material is inserted into the Official Personnel File or records of an employee, such employee shall be given a copy of such material on or about the time the material is inserted into the Official Personnel File.
Section 3. The parties recognize that detailed medical information that raises an expectation of privacy (such as a specific diagnosis or information about a person’s disability) ought not go into the Official Personnel File and should be placed in a separate medical file. Routine information, such as clearance to return to work, may properly be placed in the Official Personnel File.
A. The employee may challenge the accuracy or propriety of such material by filing a written statement of the challenge in the Official Personnel File.
X. Xxxxxxxxxx relative to materials in the Official Personnel File shall be limited to those materials which result in a negative action. Upon determination at any step of the grievance procedure that such material, or portion thereof, is either inaccurate or improperly placed in such employee’s personnel records, such inaccurate material, or portion thereof shall be removed from the file, together with any of the employee’s statements related thereto.
Section 5. Upon written request of the employee, any negative material less than a suspension shall be removed from an employee’s personnel record or file after three (3) years. Upon written request of the employee, any negative material of suspension or greater shall be removed from an employee’s personnel record or file after seven (7) years.
Section 6. Whenever any individual(s) inspects the Official Personnel File of a unit member, except those who do so in the regular course of business, the date and name of the individual(s) shall be noted in the file.
Official Personnel Files. An employee’s official personnel files will be made available for review in a timely manner. Employee will access MyBiz for SF 50 and completed appraisals. All other information can be requested from the Human Resources Office.
