PROJECT KICK-OFF AND CITY TOUR Sample Clauses

PROJECT KICK-OFF AND CITY TOUR. Halff will prepare for and meet with the core staff project team to kick off the project. This trip to Bastrop will include the scheduling of a 2-hour driving tour of new development, important locations in town, opportunity areas, etc. Ideally, this day-long trip also includes a meeting with City Management and introduction to the internal staff Comprehensive Plan Committee (CPC), which will serve as a working group. This day will accomplish several pre-planning objectives: • Orientation. The staff and Halff team will meet to go over scope, process and gain a complete understanding of the roles and responsibilities of all project participants and desired project outcomes. • Schedule. A draft project schedule will be discussed, to be refined. • Public Engagement Plan – Halff will develop a draft Public Engagement Plan (PEP) that outlines key milestones, dates, strategies, and input targets for the entire project. The PEP will also include detailed engagement strategies needed for the specific plans. The PEP will be developed and agreed upon by City staff and Halff team within the first month of the project. The document will be used to guide community engagement efforts. • Metrics. Key project milestones will be discussed and agreed upon as well as QA/QC Product - Initial meeting with City of Bastrop staff; meeting notes Items Provided by City of Bastrop - Recommend staff to attend; attend meeting; provide data as required to begin planning process.
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