Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their subrecipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the NC DHHS record retention and disposition schedule and any agency-specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement to provide Home and Community Care Block Grant services. Information on retention requirements is posted at xxxx://xxx.xxxxxx.xxx/control/retention/retention.htm and updated semi-annually by the NC DHHS Controller’s Office. By funding source and state fiscal year, this schedule lists the earliest date that grant records in any format may be destroyed. The Division of Archives and Records provides information about destroying confidential data and authorized methods of record destruction (paper and electronic) at xxxx://xxxxxxxx.xxxxx.xxx/For-Government/Retention-Schedules/Authorized-Destruction. The NC DHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award. Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the NC DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long-term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all policies, standards, and best practices published by the Division of Aging and Adult Services regarding the creation and management of electronic records.
Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their sub‐recipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the DHHS record retention and disposition schedule and any agency‐ specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement to provide Home and Community Care Block Grant services. Information on retention requirements is posted at xxxx://xxx0.xxxxxx.xxx/control/retention/retention.htm and updated semi‐annually by the NC DHHS Controller’s Office. By funding source and state fiscal year, this schedule lists the earliest date that grant records in any format may be destroyed. Confidential records, including electronic records, must be destroyed in such a manner that the data, metadata, and/or physical media cannot be read or reconstructed. The NCDHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award. Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long‐term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all policies, standards, and best practices published by the Division of Aging and Adult Services regarding the creation and management of electronic records.
Record Retention and Disposition. Unless a longer period is specified in the Purchase Order or by law or regulation, Seller shall retain all records related to the Purchase Order for seven (7) years from the date of final shipment against the Purchase Order. Records related to the Purchase Order include but are not limited to, financial, proposal, procurement, specifications, production, inspection, test, quality, shipping, export, certification records, etc. At no additional costs, Seller shall timely provide access to such records to the U.S. Government and/or Buyer upon request within twenty (20) business days. After the required retention time has elapsed Seller shall destroy all records relating to this order such that the information contained therein can no longer be physical or electronically reconstructed or recovered. Seller shall notify Buyer when records are destroyed and provide a Certificate of Destruction listing the records destroyed, and the method and date of destruction. If Seller ceases operations, Seller shall notify Buyer in writing with ten (10) business days of decision to cease operations and transfer records to Buyer in accordance with Buyer instructions.
Record Retention and Disposition. All state and local government agencies, nongovernmental entities, and their subrecipients, including applicable vendors, that administer programs funded by federal sources passed through the NC DHHS and its divisions and offices are expected to maintain compliance with the NC DHHS record retention and disposition schedule and any agency-specific program schedules developed jointly with the NC Department of Cultural Resources, Division of Archives and Records. Retention requirements apply to the community service providers funded under this Agreement to provide Home and Community Care Block Grant and other services necessary to provide emergency response funded through the FFCRA and CARES Act funding. Information on retention requirements is posted at xxxxx://xxx.xxxxxx.xxx/about/administrative-offices/office-controller/records-retention and updated semi-annually by the NC DHHS Controller’s Office. By funding source and state fiscal year, this schedule lists the earliest date that grant records in any format may be destroyed. The Division of Archives and Records provides information about destroying confidential data and authorized methods of record destruction (paper and electronic) at xxxxx://xxxxxxxx.xxxxx.xxx/government/retention-schedules. The NC DHHS record retention schedule is based on federal and state regulations and pertains to the retention of all financial and programmatic records, supporting documents, statistical records, and all other records supporting the expenditure of a federal grant award. Records legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, or other official actions, must be maintained for the duration of that action, notwithstanding the instructions of the NC DHHS record retention and disposition schedule. In addition to record retention requirements for records in any format, the long-term and/or permanent preservation of electronic records require additional commitment and active management by agencies. The community service provider will comply with all policies, standards, and best practices published by the Division of Aging and Adult Services regarding the creation and management of electronic records.
Record Retention and Disposition. Supplier shall maintain records of inspections, tests, material certifications, and process controls and all other quality records called for by this contract. Unless specified elsewhere in contracts or attachments, these documents shall be on file, stored and protected in such a manner that they remain legible, readily identifiable, and readily available to MDI for no less than 10 years. After the minimum 10 year retention the documents may be disposed of as allowed by the Suppliers QMS system.
Record Retention and Disposition. 4. Contractor must retain a record in the form in which it was created. A record (written or electronic) developed and maintained in accordance with requirements listed in 2.2.4 of this solicitation (relating to written documentation) until the latest of the following:
Record Retention and Disposition b. Supervisors must determine what products, documents, and records may be taken to or maintained at the employee's alternative worksite.
