RECORDS; ACCESS, RETENTION Sample Clauses
RECORDS; ACCESS, RETENTION. Contractor shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not less than five (5) years after receipt of final payment or until all pending audits and proceedings are completed, whichever is later. Contractor shall make such records available for inspection and copying by the County and its designees at any reasonable time. At least thirty (30) calendar days prior to any destruction of these records following the four years, Contractor shall notify the Director. Upon such notification, the Director shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.
RECORDS; ACCESS, RETENTION. A. Contractor shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not fewer than seven (7) years after receipt of final payment, or until all pending audits and proceedings are completed, whichever is later.
B. Contractor shall make such records available for inspection and copying by the County and its designees at any reasonable time, with reasonable notice from the County. At least thirty (30) calendar days prior to any destruction of these records following the five years, Contractor shall notify the Director. Upon such notification, the Director shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.
C. During the term of this Agreement, Contractor shall ensure that the County and its representatives, and all relevant State and Federal agencies and their representatives, shall have access to all Contractor records, facilities, and personnel that are relevant to this Agreement, including but not limited to the performance of the services required of the Contractor, and the right to observe and monitor all conditions and activities involved in the performance of this Agreement, and to verify cost and price information submitted with respect to this Agreement.
RECORDS; ACCESS, RETENTION. To the extent allowed by law, the County and the Sheriff shall provide Contractor with reasonable ongoing access to all medical records, even after the expiration of this Agreement, for the purpose of defending litigation. The medical records of the Jail Population shall at all times be the property of the Sheriff, subject to the rights of the Jail Population. During the term of this Agreement and for a reasonable time afterward, the Sheriff shall provide Contractor, at Contractor’s request, the Sheriff’s records relating to the provision of health-care services to the Jail Population as may be reasonably requested by Contractor in connection with an investigation of, or defense of, any claim by a third party related to Contractor’s conduct. To the extent allowed by law and the foregoing provision, the Sheriff will make available to Contractor such records as are maintained by the Sheriff, hospitals and other outside health-care Contractors involved in the care or treatment of the Jail Population (to the extent the Sheriff has any control over those records) as Contractor may reasonably request.
RECORDS; ACCESS, RETENTION. Contractor shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not less than five (5) years after receipt of final payment or until all pending audits and proceedings are completed, whichever is later. The accounting records shall be prepared in accordance with Generally Accepted Accounting Principles (GAAP), consistently applied. Contractor shall make such records available for inspection and copying by the County and its designees at any reasonable time. At least thirty (30) calendar days prior to any destruction of these records following the five years, Contractor shall notify the Director. Upon such notification, the Director shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.
RECORDS; ACCESS, RETENTION. District shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not less than five (5) years after receipt of final payment or until all pending audits and proceedings are completed, whichever is later. District shall make such records available for inspection and copying by the County and its designees at any reasonable time. At least thirty (30) calendar days prior to any destruction of these records following the four years, District shall notify the Administrator. Upon such notification, the Administrator shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.
RECORDS; ACCESS, RETENTION. Contractor shall retain and make available for review by the County and its designees all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not less than five (5) years after receipt of final payment or until all pending audits and proceedings are completed, whichever is later. [NOTES: (1) the County Auditor-Controller’s CBO Accounting Handbook requires retention of certain financial records for 5 years; (2) your program may also be subject to external requirements that records be retained a longer period of time; or (3) you may want a longer retention period for internal reasons. If any of these applies, use the longer retention period instead of four (4) years.] Contractor shall make such records available for inspection and copying by the County and its designees at any reasonable time. At least thirty (30) calendar days prior to any destruction of these records following the four years, Contractor shall notify the Director. Upon such notification, the Director shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.
RECORDS; ACCESS, RETENTION. SCOE shall retain and make available for review by the Directors all records, documents, and general correspondence relating to this Agreement and the services required hereunder for a period of not less than five years after receipt of final payment or until all pending audits and proceedings are completed, whichever is later. Contractor shall make such records available for inspection and copying by the County at any reasonable time. Contractor shall notify the County at least 30 calendar days prior to any destruction of these records following the five years. Upon such notification, the County shall either agree to the destruction or authorize the records to be forwarded to the County for further retention.