RECORDS AVAILABLE FOR AUDIT AND INSPECTION Sample Clauses

RECORDS AVAILABLE FOR AUDIT AND INSPECTION. The Contractor shall maintain all books, documents, payroll papers, accounting records and all other evidence pertaining to this Contract, in accordance with Generally Accepted Accounting Principles consistently applied, and make them available at reasonable times during the term of this Contract and for three (3) years thereafter for inspection for any reason whatsoever by VEIC, the Commission, the DPS, or any other authorized representative of the State, or agents of the federal government. Storage of electronic images of documents shall comply with the requirements of this paragraph. All such records shall also be available for inspection by VEIC for purposes of assessing the Contractor’s performance under this Contract; responding to any inquiry by the Commission, the DPS, or any other authorized representative of the State, or agents of the federal government; to provide information pertaining to any pending or ongoing litigation, claim or audit; or in the event that Contractor breaches any of the terms of this Contract. If any litigation, claim, or audit is commenced before the expiration of the three-year period, the records shall be retained until all litigation, claims or audit findings involving the records has been resolved. Contractor shall include in its contract(s) a provision that states that its contractor(s)’ records related to the Contract Scope of Work shall be subject to audit and examination during the term of this Contract in accordance with the terms of this paragraph and for a period of three years after final payment under the relevant contract(s). Contractor shall comply with any standard format and documentation developed by VEIC and the DPS to implement the requirements of this Paragraph. The fact that such inspection or monitoring is undertaken shall in no way relieve the Contractor of its obligations to properly perform its duties in accordance with this Contract nor from Contractor’s full responsibility and liability for damages or loss caused by Contractor, its subcontractor(s), employees or agents. Contractor’s obligations under this Paragraph shall be continual and shall not be affected by VEIC’s acceptance of an invoice from Contractor.
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RECORDS AVAILABLE FOR AUDIT AND INSPECTION. 5.1 Implementer shall maintain, and shall cause each of its Implementer Subcontractors to maintain, accurate and complete records, books, documents, payroll papers, accounting records and materials, invoices, receipts, copies of contracts Program Implement Subcontractors, and other evidence pertaining to the costs it incurs under this Agreement and all transactions related hereto, or to the costs it incurs under this Agreement (collectively, and whether in tangible, digital or electronic form, the “Records”), under Policy Manual and with Generally Accepted Accounting Principles consistently applied, and to be retained by Implementer and its Implementer Subcontractors throughout the term of this Agreement and for six (6) years following its termination or expiration. 5.2 Implementer shall make, and shall cause each of its Implementer Subcontractors to make all such Records available upon request at reasonable times and from time to time during the Term of Agreement and for six (6) years thereafter for inspection by Contract Administrator, Administrator, Commission, Compliance Agent, Program Evaluator, Fiscal Agent or any of their respective authorized representatives or agents. 5.3 If any litigation, claim, or audit begins on or before six (6) years after this Agreement terminates, the Records shall be retained by the Implementer and its Implementer Subcontractors until all litigation, claims or audit involving the Records have been resolved. 5.4 Implementer shall include in all contracts with Implementer Subcontractors a provision that states that the records of the Implementer Subcontractors related to the Work shall be subject to audit and examination during the Term of Agreement and for a period of six (6) years after final payment under the relevant subcontracts. 5.5 The provisions in this Article shall also apply upon expiration or termination of this Agreement. 5.6 Implementer shall notify Administrator and the Commission in writing of any planned conversion or destruction of any Records at least ninety (90) days prior to such action, but Implementer may not convert or destroy any Records it is required to maintain and retain. Any charges for copies provided by Implementer of books, papers, records, computer files, computer printouts or other Records pursuant to this Article shall not exceed the actual cost thereof to Implementer and shall be reimbursed by Fiscal Agent. Implementer shall cooperate fully, and shall cause each of its Implementer Subcon...
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Related to RECORDS AVAILABLE FOR AUDIT AND INSPECTION

  • Records Available for Audit The Party shall maintain all records pertaining to performance under this agreement. “Records” means any written or recorded information, regardless of physical form or characteristics, which is produced or acquired by the Party in the performance of this agreement. Records produced or acquired in a machine readable electronic format shall be maintained in that format. The records described shall be made available at reasonable times during the period of the Agreement and for three years thereafter or for any period required by law for inspection by any authorized representatives of the State or Federal Government. If any litigation, claim, or audit is started before the expiration of the three-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved.

  • Audit and Inspection 9.1 The Recipient, without charge, will permit any officer or officers of the Commissioner, external auditing bodies (i.

  • Records and Inspection The LLC shall maintain at its place of business the Articles of Organization, any amendments thereto, this Agreement, and all other LLC records required to be kept by the Act, and the same shall be subject to inspection and copying at the reasonable request, and the expense, of any Member.

  • RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

  • Audit and Inspection Rights Alberta Innovates shall be entitled at any time and from time to time during the Term and the Retention Period, upon reasonable prior Notice to the Applicant, to have its authorized agents attend at the Applicant's premises or at the location where the Project is being carried out, to: (a) audit or examine the Records ("Audit"); and/or (b) inspect the premises and assets pertaining to the Project ("Inspection"); to assess whether the Applicant has been and is complying with this Investment Agreement. The costs of any Audit or Inspection shall be paid by Alberta Innovates unless such Audit or Inspection reveals a Default or a failure by the Applicant to maintain proper Records or comply with this Investment Agreement, in which case the costs shall be paid by the Applicant. The Applicant shall provide Alberta Innovates’ authorized agents with all such assistance as may be reasonably required during such Audit or Inspection, Including making and providing Alberta Innovates with copies of any Records as requested by Alberta Innovates. For clarity, such right of Audit and Inspection shall be limited to the purpose of ascertaining whether this Investment Agreement has been complied with, and Alberta Innovates will not have any general right to obtain custody or copies of the records of the Applicant except as contemplated by this Section.

  • Audits and Inspections At any time during normal business hours and as often as the City may deem necessary, Service Provider shall make available to the City for the City’s examination all of Service Provider’s records and documents with respect to all matters covered by this Agreement and, furthermore, Service Provider will permit the City to audit, examine and make copies, excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

  • Maintenance of Books and Records; Inspection The Company shall maintain its books, accounts and records in accordance with generally accepted accounting principles consistently applied, and permit the Secured Party, its officers and employees and any professionals designated by the Secured Party in writing, at any time to visit and inspect any of its properties (including but not limited to the collateral security described in the Transaction Documents and/or the Loan Instruments), corporate books and financial records, and to discuss its accounts, affairs and finances with any employee, officer or director thereof.

  • DOCUMENTS AVAILABLE FOR INSPECTION Each of the Paying Agents and the Registrar shall make available for inspection during normal business hours at its Specified Office such documents as may be specified as so available at the specified office of such agent in the Base Prospectus or Drawdown Prospectus (as the case may be) or, in relation to any Notes, the Conditions, or as may be required by any listing authority, stock exchange and/or quotation system by which any Notes may from time to time be admitted to listing, trading and/or quotation.

  • Audit and Inspection of Records Contractor agrees to maintain and make available to the City, during regular business hours, accurate books and accounting records relating to its Services. Contractor will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. Contractor shall maintain such data and records in an accessible location and condition for a period of not fewer than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any Federal agency having an interest in the subject matter of this Agreement shall have the same rights as conferred upon City by this Section. Contractor shall include the same audit and inspection rights and record retention requirements in all subcontracts.

  • Books, Records and Inspections The Borrower will, and will cause each Restricted Subsidiary to, permit officers and designated representatives of the Administrative Agent or the Required Lenders to visit and inspect any of the properties or assets of the Borrower and any such Subsidiary in whomsoever’s possession to the extent that it is within such party’s control to permit such inspection (and shall use commercially reasonable efforts to cause such inspection to be permitted to the extent that it is not within such party’s control to permit such inspection), and to examine the books and records of the Borrower and any such Subsidiary and discuss the affairs, finances and accounts of the Borrower and of any such Subsidiary with, and be advised as to the same by, its and their officers and independent accountants, all at such reasonable times and intervals and to such reasonable extent as the Administrative Agent or the Required Lenders may desire (and subject, in the case of any such meetings or advice from such independent accountants, to such accountants’ customary policies and procedures); provided that, excluding any such visits and inspections during the continuation of an Event of Default (a) only the Administrative Agent on behalf of the Required Lenders may exercise rights of the Administrative Agent and the Lenders under this Section 9.2, (b) the Administrative Agent shall not exercise such rights more than two times in any calendar year and (c) only one such visit shall be at the Borrower’s expense; provided further that when an Event of Default exists, the Administrative Agent (or any of its respective representatives or independent contractors) or any representative of the Required Lenders may do any of the foregoing at the expense of the Borrower at any time during normal business hours and upon reasonable advance notice. The Administrative Agent and the Required Lenders shall give the Borrower the opportunity to participate in any discussions with the Borrower’s independent public accountants.

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