Records Maintenance and Inspection Sample Clauses

Records Maintenance and Inspection. A. Maintenance During the term of this Agreement and for a period terminating upon the later of (i) the six year anniversary of the final payment under this Agreement or (ii) the resolution of any pending Agreement matters (the “Record Retention Period”), each Party shall maintain, and allow inspection and monitoring by the other Party, and any other duly authorized agent of a governmental agency, of a complete file of all records, documents, communications, notes and other written materials, electronic media files, and communications, pertaining in any manner to the work or the delivery of services or goods hereunder.
Sample 1
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Records Maintenance and Inspection. PRODUCER shall maintain such books and records and submit such information to AGA, Carrier, the Department of Managed Health Care (“DMHC”), DOI, or any other governmental agency, as may be required by AGA, Carrier, or the agency, and as may be necessary for compliance with the applicable provisions of state and federal laws and regulations promulgated thereunder. Such books and records shall be maintained in accordance with all applicable legal requirements for records retention and the general standards applicable to such books or records and such obligation shall not terminate upon termination of this Agreement. At this time, PRODUCER must maintain the records for a minimum of ten (10) years and AGA must maintain the records for a minimum of ten (10) years. In the event that this time frame is increased by law, this Section shall also conform to the law, without an amendment of this Agreement. PRODUCER shall also make such books and records available for inspection, examination or copying by AGA, Carrier and any governmental agency, at all reasonable times, upon demand after reasonable notice, and shall comply with any requirement that records of certain types removed from the State of California without the written consent of a governmental agency.
Sample 1
Records Maintenance and Inspection 
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Related to Records Maintenance and Inspection

  • Maintenance and Inspection Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

  • RECORDS MAINTENANCE The CONTRACTOR shall maintain books, records, documents, data and other evidence relating to this contract and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. CONTRACTOR shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the contract, shall be subject at all reasonable times to inspection, review or audit by the AGENCY, personnel duly authorized by the AGENCY, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.

  • TESTING AND INSPECTION 6.1 Pre-Commercial Operation Date Testing and Modifications

  • RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three years after the expiration or termination of this Agreement. City shall have the right to access and examine such records, without charge, during normal business hours. City shall further have the right to audit such records, to make transcripts therefrom and to inspect all program data, documents, proceedings, and activities.

  • Records Maintenance; Access Contractor shall maintain all financial records relating to this Contract in accordance with generally accepted accounting principles. In addition, Contractor shall maintain any other records, books, documents, papers, plans, records of shipments and payments and writings of Contractor, whether in paper, electronic or other form, that are pertinent to this Contract (“Records”) in such a manner as to clearly document Contractor's performance. Contractor acknowledges and agrees that Agency and the Oregon Secretary of State's Office and the federal government and their duly authorized representatives will have access to such financial records and other Records that are pertinent to this Contract, whether in paper, electronic or other form, to perform examinations and audits and make excerpts and transcripts. Contractor shall retain and keep accessible all such financial records and other Records for a minimum of 6 years, or such longer period as may be required by applicable law, following final payment and termination of this Contract, or until the conclusion of any audit, controversy or litigation arising out of or related to this Contract, whichever date is later.

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