Common use of Records Management Clause in Contracts

Records Management. ‌ a. The Board is responsible for ensuring that a system is in place for the creation, collection, maintenance, and disposal of records. b. The Board through the Chair is responsible for ensuring that the LHIN complies with the ARA. c. Each LHIN shall appoint an individual to assume corporate responsibility for the management of recorded information pursuant to the Directive on Management of Recorded Information. d. The CEO, the Chair, and the Board shall protect the legal, fiscal and other interests of the LHIN by implementing reasonable measures to ensure the ongoing viability, integrity, preservation and security of all official records created, commissioned or acquired by the LHIN. This includes, but is not limited to, all electronic records, such as emails, information posted on the LHIN’s website, database data sets, and all records stored on personal computers and shared drives. e. The Chair, on behalf of the Board, is responsible for ensuring measures are implemented requiring the LHIN’s employees to create full, accurate and reliable records that document and support significant business transactions, decisions, events, policies and programs.