Common use of REQUESTS FOR TIME OFF Clause in Contracts

REQUESTS FOR TIME OFF. Employee requests for time off must be made in writing to the employee’s manager at least fourteen (14) calendar days but no more than twelve (12) months in advance prior to the posting of the affected work schedule, unless there are unforeseen circumstances. Employees must note on the request whether they will have enough Earned Leave for the duration of the requested time off. All requests will be posted in the department and held open for a minimum of five (5) calendar days. The Manager shall respond in writing within ten (10) calendar days after the posting period with either a denial of the request, or a tentative approval subject to serious unforeseen staffing deficiencies. Although the Hospital attempts to grant such requests for planned days off, scheduling of such requests is determined by the needs of the Hospital as determined by the Manager. Such requests shall not be unreasonably denied. Exceptions to the above deadlines will be considered when it is critical that travel plans be made well in advance. Proof of reservations may be required (e.g., plane tickets, documentation of reservation deadline, etc.). In the event two (2) or more employees request the same period of time off, the most senior employee shall have a one-time preference. An employee cannot exercise this right of seniority more than once in a three (3) year period. Once an employee’s request for time off has been granted, that request will not later be rescinded due to the fact that a more senior employee later requests the same time off. Employees who are unable to report to work as scheduled shall advise their Manager at the earliest possible time, but no later than one (1) hour prior to the start of the shift, of their inability to report to work. For extended illnesses (including on-the-job injuries), for which medical documentation indicates the absence will exceed fourteen (14) calendar days, employees must contact their Managers weekly as described above.

REQUESTS FOR TIME OFF. ‌ Employee requests for time off must be made in writing to the employee’s manager at least fourteen (14) calendar days but no more than twelve (12) months in advance prior to the posting of the affected work schedule, unless there are unforeseen circumstances. Employees must note on the request whether they will have enough Earned Leave for the duration of the requested time off. All requests will be posted in the department and held open for a minimum of five (5) calendar days. The Manager shall respond in writing within ten (10) calendar days after the posting period with either a denial of the request, or a tentative approval subject to serious unforeseen staffing deficiencies. Although the Hospital attempts to grant such requests for planned days off, scheduling of such requests is determined by the needs of the Hospital as determined by the Manager. Such requests shall not be unreasonably denied. Exceptions to the above deadlines will be considered when it is critical that travel plans be made well in advance. Proof of reservations may be required (e.g., plane tickets, documentation of reservation deadline, etc.). In the event two (2) or more employees request the same period of time off, the most senior employee shall have a one-time preference. An employee cannot exercise this right of seniority more than once in a three (3) year period. Once an employee’s request for time off has been granted, that request will not later be rescinded due to the fact that a more senior employee later requests the same time off. Employees who are unable to report to work as scheduled shall advise their Manager at the earliest possible time, but no later than one (1) hour prior to the start of the shift, of their inability to report to work. For extended illnesses (including on-the-job injuries), for which medical documentation indicates the absence will exceed fourteen (14) calendar days, employees must contact their Managers weekly as described above.

REQUESTS FOR TIME OFF. Employee requests for time off must be made in writing to the employee’s manager at least fourteen (14) calendar days but no more than twelve (12) months in advance prior to the posting of the affected work schedule, unless there are unforeseen circumstances. Employees must note on the request whether they will have enough Earned Leave for the duration of the requested time off. Time off requests that are granted may be cancelled by the Manager if an employee does not have enough Earned Leave to cover the duration of the requested time off at the time the impacted work schedule is posted. Exceptions to cancellation to be considered will include the amount of time the employee is short and financial hardship related to travel such as but not limited to: non-refundable plane tickets, cost of hotel, etc. This exception is allowed only once every three (3) years. Proof of reservations may be required. All requests will be posted in the department and held open for a minimum of five (5) calendar days. The Manager shall respond in writing within ten (10) calendar days after the posting period with either a denial of the request, or a tentative approval subject to serious unforeseen staffing deficiencies. Although the Hospital attempts to grant such requests for planned days off, scheduling of such requests is determined by the needs of the Hospital as determined by the Manager. Such requests shall not be unreasonably denied. Exceptions to the above deadlines will be considered when it is critical that travel plans be made well in advance. Proof of reservations may be required (e.g., plane tickets, documentation of reservation deadline, etc.). In the event two (2) or more employees request the same period of time off, the most senior employee shall have a one-time preference. An employee cannot exercise this right of seniority more than once in a three (3) year period. Once an employee’s request for time off has been granted, that request will not later be rescinded due to the fact that a more senior employee later requests the same time off. Employees who are unable to report to work as scheduled shall advise their Manager at the earliest possible time, but no later than one (1) hour prior to the start of the shift, of their inability to report to work. For extended illnesses (including on-the-job injuries), for which medical documentation indicates the absence will exceed fourteen (14) calendar days, employees must contact their Managers weekly as described above.