Travel Receipts. An itemized receipt must substantiate all expenses submitted for reimbursement other than meals and mileage (which requires documentation of the miles traveled). Credit card statements are unacceptable. A valid travel receipt must show the following: • Name of the establishment; • Location of the establishment; • Date(s) the expense(s) were incurred; • The type of expense; and • The amount of each expense itemized. If the Firm does not have a receipt to substantiate an expense, no reimbursement will be paid. A written explanation for reasonable gratuities will be accepted in lieu of a receipt. (See Gratuities Section below for further guidance).
Travel Receipts. If the agreement has a provision for travel reimbursement, the contractors’ travel expenses submitted for reimbursement must be substantiated by valid receipts or other appropriate written evidence that show the following:
Travel Receipts. If the agreement has a provision for travel reimbursement, the contractors’ travel expenses submitted for reimbursement must be substantiated by valid receipts or other appropriate written evidence that show the following: • Name of the establishment • Location of the establishment • Date(s) the expense(s) incurred • The type of expenses, and • The amount of the expenses The following documentation, when applicable, must be included with each travel expense report: • Airline ticket - the invoice, e-ticket, or the original passenger copy of the airline ticket • Lodging - the itemized lodging receipt • Automobile rental - the original rental receipt • Other expenses: for all other expenses, the original receipt must be provided for any single item costing $10 or more • Other required documentation as specified in the contract
Travel Receipts. If the agreement has a provision for travel reimbursement, the contractors’ travel expenses submitted for reimbursement must be substantiated by valid receipts or other appropriate written evidence that show the following: • Name of the establishment • Location of the establishment • Date(s) the expense(s) incurred • The type of expenses, and • The amount of the expenses The following documentation, when applicable, must be included with each travel expense report: • Airline ticket - the invoice, e-ticket, or the original passenger copy of the airline ticket • Lodging - the itemized lodging receipt • Automobile rental - the original rental receipt • Other expenses: for all other expenses, the original receipt must be provided for any single item costing $10 or more • Other required documentation as specified in the contract MILEAGE FORM Name: Office Location: Date Origin & Destination Address Purpose of Trip Miles Driven Departure Address - Destination Address - Purpose of trip -
Travel Receipts. In the event a portion of an invoice submitted to the County for payment to the Contractor, as specified above. is disputed, payment for the disputed amount may be withheld pending resolution of the dispute. and the remainder of the invoice will be processed for payment without regard to that po1tion which is in dispute.
