Automobile Rental. If you have purchased Comprehensive and Collision coverage, we will pay up to $25 per day to a maximum of $750 for transportation expense incurred by you because of the total theft of a covered automobile or while covered damage is being repaired. This coverage begins when a damaged vehicle is not drivable and ends when it is returned to use, or this limit is exhausted. For stolen vehicles, this coverage begins forty-eight (48) hours after the theft and ends when the covered automobile is returned to use, or we pay for its loss or the above limit is reached.
Automobile Rental. The cost of rental vehicle insurance, generally called "collision damage waiver insurance," will not be paid or reimbursed for automobile rentals for University business. The University will indemnify employees for damage to vehicles caused by the legitimate use of rental automobiles. Damage to vehicles that occurs because of reckless or intentional behavior, outside the University-related purpose of the rental, or due to rental contract violations are the Local 6070 Bargaining Unit Member’s sole responsibility.
Automobile Rental. Actual cost. Request for automobile rental should be justified in advance if possible. Otherwise justification should be submitted with the claim.
Automobile Rental. When an employee is authorized to rent a car during the course of travel on Company business, such approval must be indicated on the Travel Authorization by the department head. Reservations will be made by EB Travel Services. The employee will request a compact car or other low-cost rental car and will remind the rental agent of the General Dynamics discount agreement to ensure receiving credit. Paid receipts must be obtained by the employee for reimbursement of expenses involved in car rental, i.e., receipts for car rental and gasoline purchases. Employees will return rental cars with a full tank of gasoline, otherwise Fuel & Service fees will be charged to the employee.
Automobile Rental. Automobile rental is permitted when no other form of transportation is available or the available means of transportation is more expensive than such rental charges. The rental of automobiles for any purpose must be approved by the Executive.
Automobile Rental. The Company shall pay for the Employee to have use of a rental car (Class B car model, unlimited mileage including insurance fees and fuel) for the first month of Employee’s employment with the Company, and shall bear all expenses associated with use of such car.
Automobile Rental. Where necessary for performance under this Schedule, a subcompact or compact shall be used unless more than four (4) people share the same car; where two (2) or more of Supplier personnel are at the same site in connection with one Order, one (1) car shall be shared by up to four (4) individuals.
Automobile Rental. The cost of vehicle insurance, generally called "collision damage waiver insurance," offered by car rental agencies will not be paid or reimbursed for automobile rentals for University business by employees because the University is self-insured for vehicle damage and will be responsible for any damages incurred while using the vehicle for University business.
Automobile Rental. When an employee is authorized to rent a car during the course of travel on Company business, such approval must be indicated on the Cash Advance/Travel Order by the department head. Reservations will be made by Travel Services. The employee will request a compact car or other low-cost rental car and will remind the rental agent of the General Dynamics discount agreement to ensure receiving credit. Paid receipts must be obtained by the employee for reimbursement of expenses involved in car rental, i.e., receipts for car rental and gasoline purchases. Employees will return rental cars with a full tank of gasoline due to the high cost charged by rental agencies to refill returned cars.
Automobile Rental. Automobile rental expenses are allowable if traveling by car is less expensive or more appropriate for the efficient conduct of City business than by taxi, bus, or plane. A cost comparison, unless the destination is to a county adjacent to Los Angeles (see Section 1.8.12.C), should be provided as proof that automobile rental expenses (including incidental costs such as parking fees) are less expensive than train, bus, taxi or plane. If proof cannot be provided, the Traveler must provide a written justification pre-approved by the Department Head that clearly demonstrates the need for an automobile rental for the efficient conduct of City business. Travelers must fill the gas tank before returning a rental vehicle to avoid fuel surcharges. Receipts are required for reimbursement of rental car, gasoline, parking and toll expenses. If receipts for toll and/or parking meter expenses are not available, provide printouts from official websites. Fees for GPS are not reimbursable expenses. Parking tickets, traffic violations or other penalties for infractions of any law are also not reimbursable. When traveling alone, mid-size or smaller car is the car type within policy. Travelers may upgrade to a car type other than mid-size or smaller under any of the conditions discussed below or for other reasons. An upgrade is considered to be an exception to the policy; therefore, Travelers should document the specific reason for the upgrade and obtain approval. • Insufficient space for the number of City employees traveling together; • Insufficient space to accommodate work-related equipment; • Terrain of destination requires a type of vehicle; • Medical necessity (i.e., driver with disability); or, • Upgrade is at no extra cost. Travelers are responsible for canceling rental car reservations if no longer necessary and documenting the cancelation in case of billing disputes.
