Administration & Reporting. Regional Food Bank will:
5.1 Be permitted to assess a per pound shared maintenance fee to the Agency for storage and handling of donated products; fee will not exceed the maximum amount established by Feeding America.
5.2 Release the original donor, the Oregon Food Bank, and Feeding America from any liabilities resulting from Donated Product.
5.3 Hold harmless and indemnify the original donor, Oregon Food Bank, the Regional Food Bank, and Feeding America from any claims or obligations arising from Donated Product, or conditions or activities at Agency Partner locations.
5.4 Provide the Food Share with a list of the members of the Agency’s board of directors or steering committee or governing body on request, as well as contact information if requested.
5.5 Sign a new PA agreement in the event of a change of the principal Partner Agency staff (i.e. the executive director, program manager, board chair).
5.6 Follow all policies, procedures, and recordkeeping required by OFB and the Food Share (including files containing current agreements, monthly reports, monitoring evaluation forms, food safety certificates of completion and/or documentation of food safety training, food receipts for the current fiscal year and the three preceding fiscal years [e-files are acceptable]).
5.7 Submit monthly reports no later than the 5th of the following month and any other reports required by OFB or the Food Share in a timely manner.
5.8 Designate a person(s) to act as liaison with the Food Share. This person(s) or their representative will attend the meetings required of the Agency by the Food Share, respond to calls or emails, support in scheduling monitoring evaluations, and serve as the default main point of contact.
5.9 Pay Food Share invoices by the due date. Agency will not allow any Food Share account to become over 90 days past due without having made prior arrangements for payments.
Administration & Reporting
