Appointment Procedures. Librarians Consultation 22.1 When there is a proposal by the University Librarian to create a new Librarian position, or to fill a Librarian position vacant due to resignation or retirement, the University Librarian will meet with the members of the Appointments Advisory Committee (AAC) to discuss the proposal. The members of the AAC will circulate the draft position description to all Librarians and solicit their views. The AAC will forward the University Librarian a summary of views received, and may include written recommendations regarding the proposal. In making the final decision, the University Librarian will give the recommendations good faith consideration. 22.2 Once approval has been received from the Vice-President Academic and Xxxxxxx to go forward with a position, the AAC will review the final, approved written position description and circulate it to all Librarians. When the AAC strikes a search committee, the final approved written position description will be used to develop criteria for the search. Establishment of Committee 22.3 The Libraries must, by February 28 of each year, hold an election, by secret ballot and majority vote of all Librarians with Regular Librarian or Limited-Term appointment voting, to select the regular and alternate members of an AAC to serve for staggered two-year terms beginning April 1. Librarians in excluded positions are not eligible to vote. Librarians in excluded positions or those holding Limited-Term Appointments are not eligible to be elected to the AAC. Structure of Committee 22.4 Four Librarians with confirmed Regular Appointments will comprise the three regular members and one alternate member of the AAC, each selected for staggered two-year terms. 22.5 Role of the alternate member: The regular members of the AAC will include the alternate member of the AAC as a full member of the committee in meetings and discussions up to the point where a particular search committee is struck. If one of the regular members of the committee is unable to serve for that search, the alternate will serve for the duration of that search. If, prior to the search process commencing, the alternate member is added to the committee, and one of the regular members of the committee cannot participate in the search process, an election will be held to appoint an additional Librarian with confirmed Regular Appointment to the committee for the duration of that search. In no case may a member of the AAC be replaced during the process of any particular search. 22.6 The regular members of the AAC will select from their number an Administrative Chair for the committee. The Administrative Chair will act as the primary liaison with the University Librarian in carrying out the AAC’s responsibilities under this Article, and have primary responsibility for ensuring procedures of the AAC and the Collective Agreement are properly adhered to. 22.7 When a decision has been made to fill any vacant or new position with a Regular Librarian or Limited-Term appointment, the Librarian (or Librarians) who will supervise the candidate will be added to the AAC. If the candidate is to report directly to the University Librarian, the University Librarian will be added to the AAC. If the supervising Librarian is already one of the regular members of the AAC for the year, the alternate member of the committee will become a serving member of the committee for the duration of that search. 22.8 Before the search process commences, the regular members of the AAC and the supervising Librarian(s) (or University Librarian) will meet to determine whether the membership of the committee should be increased. The AAC may decide to add members for any of the following reasons: a) to provide expertise in the area of responsibility of the vacant or new position if current members of the committee do not have expertise in that area; b) to add a Librarian from within the same unit who would work closely with the candidate; c) to add a member of support staff or a member of the Professional Employees Association who would work closely with the candidate; d) to add a Faculty Member from a discipline relevant to the position. 22.9 Normally, where the position to be filled is a Limited-Term Librarian position, the AAC will not increase the number of committee members beyond the regular members and the supervising Librarian or University Librarian. 22.10 The supervising Librarian(s) for the new appointment or the University Librarian, where the University Librarian is a member of the AAC, will chair the committee for all purposes connected with the search. If the supervising Librarian or the University Librarian is unable to serve as the chair, the AAC will select another member of the committee as its chair for the search process. The chair will have primary responsibility for ensuring the procedures of the Agreement are followed in regard to the search process. Guidelines 22.11 The AAC and the University Librarian will review the guidelines for consultation as needed with regard to s. 12.26 – s. 12.34
Appears in 3 contracts
Samples: Collective Agreement, Collective Agreement, Collective Agreement
Appointment Procedures. Librarians Consultation
22.1 18.1 When there is a proposal by the University Librarian to create a new Librarian position, or to fill a Librarian position vacant due to resignation or retirement, the University Librarian will meet with the members of the Appointments Advisory Committee (AAC) to discuss the proposal. The members of the AAC will circulate the draft position description to all Librarians and solicit their views. The AAC will forward the University Librarian a summary of views received, and may include written recommendations regarding the proposal. In making the final decision, the University Librarian will give the recommendations good faith consideration.
22.2 18.2 Once approval has been received from the Vice-President Academic and Xxxxxxx to go forward with a position, the AAC will review the final, approved written description of the position, and circulate the final position description and circulate it to all Librarians. When the AAC strikes a search committee, the final approved written position description will be used to develop criteria for the search. Establishment of Committee
22.3 18.3 The Libraries must, by February 28 of each year, hold an election, by secret ballot and majority vote of all Librarians with Regular Librarian regular or Limitedlimited-Term appointment term appointments voting, to select the regular and alternate members of an AAC to serve for staggered two-year terms beginning April 1. Librarians in excluded positions are not eligible to vote. Librarians in excluded positions vote or those holding Limited-Term Appointments are not eligible to be elected to the AAC. Structure of Committee
22.4 18.4 Four Librarians with regular, confirmed Regular Appointments appointments will comprise the three regular members and one alternate member of the AAC, each selected for staggered two-year terms.
22.5 18.5 Role of the alternate member: The regular members of the AAC will include the alternate member of the AAC as a full member of the committee in meetings and discussions up to the point where a particular search committee is struck. If one of the regular members of the committee is unable to serve for that search, the alternate will serve for the duration of that search. If, prior to the search process commencing, the alternate member is added to the committee, and one of the regular members of the committee cannot participate in the search process, an election will be held to appoint an additional Librarian with a regular, confirmed Regular Appointment appointment to the committee for the duration of that search. In no case may a member of the AAC be replaced during the process of any particular search.
22.6 18.6 The regular members of the AAC will select from their number an Administrative Chair for the committee. The Administrative Chair will act as the primary liaison with the University Librarian in carrying out the AAC’s responsibilities under this Articlesection 18.1, and have primary responsibility for ensuring procedures of the AAC and the Collective Agreement are properly adhered to.
22.7 18.7 When a decision has been made to fill any vacant or new position with a Regular regular or limited-term Librarian or Limited-Term appointment, the Librarian (or Librarians) who will supervise the candidate will be added to the AAC. If the candidate is to report directly to the University Librarian, the University Librarian will be added to the AAC. If the supervising Librarian is already one of the regular members of the AAC for the year, the alternate member of the committee will become a serving member of the committee for the duration of that search.
22.8 18.8 Before the search process commences, the regular members of the AAC and the supervising Librarian(s) (or University Librarian) will meet to determine whether the membership of the committee should be increased. The AAC may decide to add members for any of the following reasonsincrease its number to:
a) to 18.8.1 provide expertise in the area of responsibility of the vacant or new position if current members of the committee do not have expertise in that area;; or
b) to 18.8.2 add a Librarian from within the same unit who would work closely with the candidate;; or
c) to 18.8.3 add a member of support staff or a member of the Professional Employees Association who would work closely with the candidate;; or
d) to 18.8.4 add a Faculty Member from a discipline relevant to the position.
22.9 18.9 Normally, where the position to be filled is a Limitedlimited-Term Librarian term position, the AAC will not increase the number of committee members beyond the regular members and the supervising Librarian or University Librarian.
22.10 18.10 The supervising Librarian(s) for the new appointment or the University Librarian, where the University Librarian is a member of the AAC, will chair the committee for all purposes connected with the search. If the supervising Librarian or the University Librarian is unable to serve as the chair, the AAC will select another member of the committee as its chair for the search process. The chair will have primary responsibility for ensuring the procedures of the Agreement are followed in regard to the search process. Guidelines
22.11 18.11 The AAC and the University Librarian will review the guidelines for consultation as needed with regard to s. 12.26 sections 18.1 and 27.32– s. 12.3427.40. These guidelines will be ratified by a majority vote of all Librarian Members voting and any changes thereto will only be made with the mutual agreement of the University Librarian and the Librarian Members.
Appears in 2 contracts
Samples: Collective Agreement, Collective Agreement
Appointment Procedures. Librarians Consultation
22.1 When there is a proposal by the University Librarian to create a new Librarian position, or to fill a Librarian position vacant due to resignation or retirement, the University Librarian will meet with the members of the Appointments Advisory Committee (AAC) to discuss the proposal. The members of the AAC will circulate the draft position description to all Librarians and solicit their views. The AAC will forward the University Librarian a summary of views received, and may include written recommendations regarding the proposal. In making the final decision, the University Librarian will give the recommendations good faith consideration.
22.2 Once approval has been received from the Vice-President Academic and Xxxxxxx to go forward with a position, the AAC will review the final, approved written position description and circulate it to all Librarians. When the AAC strikes a search committee, the final approved written position description will be used to develop criteria for the search. Establishment of Committee
22.3 The Libraries must, by February 28 of each year, hold an election, by secret ballot and majority vote of all Librarians with Regular Librarian or Limited-Term appointment voting, to select the regular and alternate members of an AAC to serve for staggered two-year terms beginning April 1. Librarians in excluded positions are not eligible to vote. Librarians in excluded positions or those holding Limited-Term Appointments are not eligible to be elected to the AAC. Structure of Committee
22.4 Four Librarians with confirmed Regular Appointments will comprise the three regular members and one alternate member of the AAC, each selected for staggered two-year terms.
22.5 Role of the alternate member: The regular members of the AAC will include the alternate member of the AAC as a full member of the committee in meetings and discussions up to the point where a particular search committee is struck. If one of the regular members of the committee is unable to serve for that search, the alternate will serve for the duration of that search. If, prior to the search process commencing, the alternate member is added to the committee, and one of the regular members of the committee cannot participate in the search process, an election will be held to appoint an additional Librarian with confirmed Regular Appointment to the committee for the duration of that search. In no case may a member of the AAC be replaced during the process of any particular search.
22.6 The regular members of the AAC will select from their number an Administrative Chair for the committee. The Administrative Chair will act as the primary liaison with the University Librarian in carrying out the AAC’s responsibilities under this Article, and have primary responsibility for ensuring procedures of the AAC and the Collective Agreement are properly adhered to.
22.7 When a decision has been made to fill any vacant or new position with a Regular Librarian or Limited-Term appointment, the Librarian (or Librarians) who will supervise the candidate will be added to the AAC. If the candidate is to report directly to the University Librarian, the University Librarian will be added to the AAC. If the supervising Librarian is already one of the regular members of the AAC for the year, the alternate member of the committee will become a serving member of the committee for the duration of that search.
22.8 Before the search process commences, the regular members of the AAC and the supervising Librarian(s) (or University Librarian) will meet to determine whether the membership of the committee should be increased. The AAC may decide to add members for any of the following reasons:
a) to provide expertise in the area of responsibility of the vacant or new position if current members of the committee do not have expertise in that area;
b) to add a Librarian from within the same unit who would work closely with the candidate;
c) to add a member of support staff or a member of the Professional Employees Association who would work closely with the candidate;
d) to add a Faculty Member from a discipline relevant to the position.
22.9 Normally, where the position to be filled is a Limited-Term Librarian position, the AAC will not increase the number of committee members beyond the regular members and the supervising Librarian or University Librarian.
22.10 The supervising Librarian(s) for the new appointment or the University Librarian, where the University Librarian is a member of the AAC, will chair the committee for all purposes connected with the search. If the supervising Librarian or the University Librarian is unable to serve as the chair, the AAC will select another member of the committee as its chair for the search process. The chair will have primary responsibility for ensuring the procedures of the Agreement are followed in regard to the search process. Guidelines
22.11 The AAC and the University Librarian will review the guidelines for consultation as needed with regard to s. 12.26 – s. 12.3412.
Appears in 2 contracts
Samples: Collective Agreement, Collective Agreement
Appointment Procedures. Librarians Consultation
22.1 18.1 When there is a proposal by the University Librarian to create a new Librarian position, or to fill a Librarian position vacant due to resignation or retirement, the University Librarian will meet with the members of the Appointments Advisory Committee (AAC) to discuss the proposal. The members of the AAC will circulate the draft position description to all Librarians and solicit their views. The AAC will forward the University Librarian a summary of views received, and may include written recommendations regarding the proposal. In making the final decision, the University Librarian will give the recommendations good faith consideration.
22.2 18.2 Once approval has been received from the Vice-President Academic and Xxxxxxx to go forward with a position, the AAC will review the final, approved written description of the position, and circulate the final position description and circulate it to all Librarians. When the AAC strikes a search committee, the final approved written position description will be used to develop criteria for the search. Establishment of Committee
22.3 18.3 The Libraries must, by February 28 of each year, hold an election, by secret ballot and majority vote of all Librarians with Regular Librarian regular or Limitedlimited-Term appointment term appointments voting, to select the regular and alternate members of an AAC to serve for staggered two-year terms beginning April 1. Librarians in excluded positions are not eligible to vote. Librarians in excluded positions vote or those holding Limited-Term Appointments are not eligible to be elected to the AAC. Structure of Committee
22.4 18.4 Four Librarians with regular, confirmed Regular Appointments appointments will comprise the three regular members and one alternate member of the AAC, each selected for staggered two-year terms.
22.5 18.5 Role of the alternate member: The regular members of the AAC will include the alternate member of the AAC as a full member of the committee in meetings and discussions up to the point where a particular search committee is struck. If one of the regular members of the committee is unable to serve for that search, the alternate will serve for the duration of that search. If, prior to the search process commencing, the alternate member is added to the committee, and one of the regular members of the committee cannot participate in the search process, an election will be held to appoint an additional Librarian with a regular, confirmed Regular Appointment appointment to the committee for the duration of that search. In no case may a member of the AAC be replaced during the process of any particular search.
22.6 18.6 The regular members of the AAC will select from their number an Administrative Chair for the committee. The Administrative Chair will act as the primary liaison with the University Librarian in carrying out the AAC’s responsibilities under this Articlesection 18.1, and have primary responsibility for ensuring procedures of the AAC and the Collective Agreement are properly adhered to.
22.7 18.7 When a decision has been made to fill any vacant or new position with a Regular regular or limited-term Librarian or Limited-Term appointment, the Librarian (or Librarians) who will supervise the candidate will be added to the AAC. If the candidate is to report directly to the University Librarian, the University Librarian will be added to the AAC. If the supervising Librarian is already one of the regular members of the AAC for the year, the alternate member of the committee will become a serving member of the committee for the duration of that search.
22.8 18.8 Before the search process commences, the regular members of the AAC and the supervising Librarian(s) (or University Librarian) will meet to determine whether the membership of the committee should be increased. The AAC may decide to add members for any of the following reasonsincrease its number to:
a) to 18.8.1 provide expertise in the area of responsibility of the vacant or new position if current members of the committee do not have expertise in that area;; or
b) to 18.8.2 add a Librarian from within the same unit who would work closely with the candidate;; or
c) to 18.8.3 add a member of support staff or a member of the Professional Employees Association who would work closely with the candidate;; or
d) to 18.8.4 add a Faculty Member from a discipline relevant to the position.
22.9 18.9 Normally, where the position to be filled is a Limitedlimited-Term Librarian term position, the AAC will not increase the number of committee members beyond the regular members and the supervising Librarian or University Librarian.
22.10 18.10 The supervising Librarian(s) for the new appointment or the University Librarian, where the University Librarian is a member of the AAC, will chair the committee for all purposes connected with the search. If the supervising Librarian or the University Librarian is unable to serve as the chair, the AAC will select another member of the committee as its chair for the search process. The chair will have primary responsibility for ensuring the procedures of the Agreement are followed in regard to the search process. Guidelines
22.11 The AAC and the University Librarian will review the guidelines for consultation as needed with regard to s. 12.26 – s. 12.34
Appears in 2 contracts
Samples: Collective Agreement, Collective Agreement
