Car Rental. 6.1 Vendors that must travel may rent a car at their destination when it is less expensive than other transportation such as taxis, airport shuttles or public transportation such as buses or subways.
6.2 Cars rented must be economy or mid-size. Luxury vehicle rentals will not be reimbursed. Any rental costs over and above the cost of a mid-size rental will be adjusted.
6.3 Vendors will be reimbursed for rental cars if the rental car cost would have been less than the mileage reimbursement cost (based on the distance from vendor’s point of origin to Williamson County, Texas) had the vendor driven vendor’s car.
6.4 Vendors must return a car rental with appropriate fuel levels as required by rental agreement to avoid the car rental company from adding fuel charges.
6.5 Rental agreement and credit card receipt must be provided to County as back up for the request for reimbursement.
6.6 Insurance purchased when renting vehicle may also be reimbursed.
6.7 Car Rental optional extras such as GPS, roadside assistance, and administrative fees on Tolls will not be reimbursed.
Car Rental. The contractor shall be reimbursed for car rental, exclusive of mileage charges, as authorized in the basic contract or upon approval by the COR, when the services are required to be performed beyond the normal commuting distance form the contractor’s facilities. Car rental for a team on TDY at one site will be allowed for a minimum of four (4) persons per car, provided that such number or greater comprise the TDY team.
Car Rental. Compact cars are to be rented when available in the U.S. (comparable models internationally). Reimbursement is not allowable for optional collision insurance when renting cars in the U.S. or Canada. Optional collision insurance purchased internationally is acceptable where obligatory. Fines for parking or traffic violations are not reimbursable expenses whether incurred in a rental car or while using one’s personal automobile.
Car Rental. In the U.S., compact cars will be rented when available, and comparable models will be rented when traveling internationally. All optional insurance for rental cars while on L-3 business in the U.S. and Canada, are not reimbursable. Optional collision insurance purchased internationally is acceptable where obligatory. Fines for parking or traffic violations are not reimbursable expenses whether incurred in a rental car or while using one’s personal automobile for L-3 business.
Car Rental. The Seller shall be reimbursed for car rental, exclusive of mileage charges, as authorized in the basic contract or upon approval by Northrop Grumman, when the services are required to be performed beyond the normal commuting distance form the Seller’s facilities. Car rental for a team on TDY at one site will be allowed for a minimum of four (4) persons per car, provided that such number or greater comprise the TDY team.
Car Rental. The contractor shall be reimbursed for car rental upon approval by the SO.
Car Rental. 1.1. The Car rented to the Rentee is clean and in good condition; it has complete equipment, documents and a single set of keys; it is in good working order, with no physical or legal defects, with a tank full of fuel; it has third-party liability insurance.
1.2. The Rentee is obliged to familiarize themselves thoroughly with the condition of the rented Car and confirm its condition by signing the Agreement. Any reservations as to the condition of the Car should be reported to the Renter before leaving the parking space.
Car Rental. All car rental charges are paid directly by Engility travelers and/or Engility.
Car Rental. Car rental for XXX business travel must be approved in advance. The class of car should be the most economical consistent with trip requirements.
Car Rental. Car rental is limited to mid-size or smaller car and four-wheel drive with prior LADWP approval. The expense of navigation and insurance will not be reimbursed. Original receipts for car rental and fuel costs must be submitted. Travelers shall fill the gas tank before returning car to avoid fuel surcharges that are not reimbursable.
