Cashing in Accrued Vacation. Staff who have accrued over 40 hours of Vacation by December 31 may cash out up to 40 hours accrued time, in addition to carrying over 40 hours for the next year. The payout will be on the first paycheck of February. YWCA Duluth supports staff planning and using their vacation days throughout the year for work-life balance. To implement this policy any employee with over 80 hours will be paid out, down to a balance of 40 hours to carryover into 2024.