Common use of DETAILS AND TEMPORARY PROMOTIONS Clause in Contracts

DETAILS AND TEMPORARY PROMOTIONS. Section 1 - General A detail is the temporary assignment of an employee to a different position for a specified period of time, with the employee returning to his or her regular duties at the end of the detail. Details are intended only for the needs of the Department’s work requirements when necessary services cannot be obtained by other desirable or practicable means. Employees shall be recognized for the work they perform. Details of one week or more shall be recorded and maintained in the Official Personnel Folder/electronic Official Personnel Folder (OPF/eOPF). In addition, employees may document in the eOPF details of less than one week, by submitting an SF-172 or a memorandum. The Department will provide notification of all details to the local union President. Where the detail did not result in changes to conditions of employment, the notification will be at least weekly. Where changes to conditions of employment would result, the Department will provide reasonable advance notice. When a detail is known far enough in advance and affects conditions of employment, the notification should occur as soon as practicable but no later than 10 days prior to the employee being detailed. The following procedures shall apply when offering noncompetitive details of 10 consecutive workdays or more to both classified and unclassified positions: The Department will canvass the qualified employees to determine if anyone wishes to be detailed. If the same number of volunteers as vacancies exist, they shall be selected. If an employee believes he/she is qualified and is excluded from consideration for a detail because of lack of qualifications, the Department, upon request of the local union, will articulate in writing the qualifications required for performance of the detail that the employee lacks. If more employees volunteer than vacancies exist, the Department will select from the qualified volunteers. Seniority will be the selection criterion, except when management demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee. If there are no volunteers, then the least senior qualified employee(s) will be selected, except when the Department demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee or when the Department makes a detail to accommodate a substantiated medical or health problem. If there are fewer volunteers than vacancies, then the volunteers will be selected and additional persons will be selected as in Paragraph D. 3 in this section. Seniority shall be defined locally through negotiations between the local union and the Department. Examples include service computation date, continuous service in the Department, continuous service in the facility, continuous government-wide service, and service time in a work unit. Once established, the definition of seniority will not be changed for the duration of the Master Agreement. Details of less than 10 consecutive workdays shall be on a fair and equitable basis and procedures for such details will be a subject for local negotiations. For details outside of the duty station, a case-by-case analysis must be done comparing the distance from the old duty station to the employee’s residence versus the distance from the new duty station to the employee’s residence. When a significant difference exists, the employee shall be given duty time for travel commensurate with the new duty station. Section 2 - Temporary Promotions Employees detailed to a higher graded position for a period of more than 10 consecutive work days must be temporarily promoted. The employee will be paid for the temporary promotion beginning the first day of the detail. The temporary promotion should be initiated at the earliest date it is known by the Department that the detail is expected to exceed 10 consecutive work days. The 10 consecutive work day provision will not be circumvented by rotating employees into a higher-grade position for less than 10 days solely to avoid the higher rate of pay. For the purposes of this section, a GS employee, who performs the grade-controlling duties of a higher-graded position for at least 25% of his/her time for 10 consecutive work days or a FWS employee who performs higher-graded duties on a regular and recurring basis, shall be temporarily promoted. A Title 38 or Hybrid Title 38 employee who is detailed to a higher-graded assignment shall be referred, at the effective date of the detail, to a Professional Standards Board for expedited promotion consideration. The Professional Standards Board will be held within 30 days of the effective date of the detail. The approving official should issue the decision as soon as possible. Title 5 temporary promotions in excess of 60 calendar days shall be filled through competitive procedures under Article 23 - Merit Promotion as though the promotion were permanent. Temporary promotions of 60 days or less shall be made in accordance with Section 1. Section 3 - Detail to Lower-Graded Duties Should the requirements of the Department necessitate a detail to a lower-level graded position, this will in no way adversely affect the detailed employee’s salary, classification, or position of record. Section 4 - Representatives The Department will make every effort to avoid placing a local union representative on a detail that would prevent that individual from performing representational functions. The Department agrees to notify the appropriate local union office prior to placing any designated local union representative(s) on detail away from the representative’s normal duty station. Section 5 - Details for Medical Reasons Employees who are temporarily unable to perform their assigned duties as certified by a health care provider may voluntarily submit a written request to the Department for temporary assignment to duties commensurate with the serious injury or illness and the employee’s qualifications. The request will be accompanied by medical certification. The Department may require that such requests be reviewed by a Federal Medical Officer for medical sufficiency and appropriate recommendations. The Department will consider such requests in accordance with applicable rules and regulations and medical recommendations. The Department will, to the extent that it is operationally feasible, temporarily reassign the employee to an appropriate vacancy or duties and responsibilities within his/her own service/section. Such reassignment will be commensurate with the employee’s limitations and qualifications. Employees will continue to be considered for promotional opportunities for which they are otherwise qualified. This section does not provide the procedures for employees affected by job‑related injuries or who request reasonable accommodation; those subjects are addressed in other articles of this Agreement.

DETAILS AND TEMPORARY PROMOTIONS. Section 1 - General 1. A detail is the temporary assignment of an employee Employee to a different position for a specified period of timeduties not within his job description. A detail does not change the Employee's official title, with the employee returning to his grade, or her regular duties at the end of the detailpay rate. Section 2. Details are intended only for the needs of the Department’s work requirements when necessary services cannot be obtained by other desirable or practicable means. Employees shall be recognized for the work they perform. Details of one week or more shall be recorded and maintained in the Official Personnel Folder/electronic Official Personnel Folder (OPF/eOPF). In addition, employees may document in the eOPF details of less than one week, by submitting an SF-172 or a memorandum. The Department will provide notification of all details to the local union President. Where the detail did not result in changes to conditions of employment, the notification will be at least weekly. Where changes to conditions of employment would result, the Department will provide reasonable advance notice. When a detail is known far enough in advance and affects conditions of employment, the notification should occur as soon as practicable but no later than 10 days prior to the employee being detailed. The following procedures shall apply when offering noncompetitive details of 10 consecutive workdays or more to both classified and unclassified positions: The Department will canvass the qualified employees to determine if anyone wishes to be detailed. If the same number of volunteers as vacancies exist, they shall be selected. If an employee believes he/she is qualified and is excluded from consideration for a detail because of lack of qualifications, the Department, upon request of the local union, will articulate in writing the qualifications required for performance of the detail that the employee lacks. If more employees volunteer than vacancies exist, the Department will select from the qualified volunteers. Seniority will be the selection criterion, except when management demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee. If there are no volunteers, then the least senior qualified employee(s) will be selected, except when the Department demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee or when the Department makes a detail to accommodate a substantiated medical or health problem. If there are fewer volunteers than vacancies, then the volunteers will be selected and additional persons will be selected as in Paragraph D. 3 in this section. Seniority shall be defined locally through negotiations between the local union and the Department. Examples include service computation date, continuous service in the Department, continuous service in the facility, continuous government-wide service, and service time in a work unit. Once established, the definition of seniority will not be changed for the duration of the Master Agreement. Details of less than 10 consecutive workdays shall be on a fair and equitable basis basis, consistent with Employee qualifications, and procedures for such details will without discrimination or personal favoritism. Details should not be a subject for local negotiations. For details outside used as forms of the duty station, a case-by-case analysis must be done comparing the distance from the old duty station to the employee’s residence versus the distance from the new duty station to the employee’s residence. When a significant difference exists, the employee shall be given duty time for travel commensurate with the new duty stationreward or punishment. Section 2 - Temporary Promotions Employees detailed 3. Details in excess of 30 continuous days will be requested on SF 52 by the Employer and submitted through the XXXX to be recorded in the Employee's Official Personnel Folder. Details between 14 and 30 days to a higher graded position for a period of more than 10 consecutive work days must be temporarily promoted. The employee will be paid recorded on the Employee's Supervisor's Employee Brief. Section 4. Employees should be considered and selected for details on a fair and equitable basis consistent with Employee skill requirements. It is recognized that certain factors (i.e., security clearance, continuity of jobs of short duration, peculiar environmental or skill requirement) may cause imbalances in the equitable distribution of details. If either Party determines, on a case by case basis, an unacceptable imbalance or concerns exist, rosters should be maintained. Such rosters will be established by the Employer with Employees listed by seniority, based on Service Computation Date. a. A temporary promotion beginning the first day instead of the detail. a detail will be made when: (1) The temporary promotion should be initiated at the earliest date it Employee is known by the Department that the detail fully qualified for promotion, and (2) The assignment to a higher graded position is expected to exceed 10 consecutive work last for more than 90 days. b. Temporary promotions will normally last no longer than one year. The 10 consecutive work day provision Extensions and longer term temporary promotions deemed necessary by the Employer will not be circumvented by rotating employees into a higher-grade position for less than 10 days solely coordinated with the Union. Union concerns will be considered prior to avoid the higher rate of pay. For the purposes of this section, a GS employee, who performs the grade-controlling duties of a higher-graded position for at least 25% of his/her time for 10 consecutive work days or a FWS employee who performs higher-graded duties on a regular and recurring basis, shall be temporarily promoted. A Title 38 or Hybrid Title 38 employee who is detailed to a higher-graded assignment shall be referred, at the effective date dates of the detail, to a Professional Standards Board for expedited promotion consideration. The Professional Standards Board will be held within 30 days of the effective date of the detail. The approving official should issue the decision as soon as possible. Title 5 temporary promotions in excess of 60 calendar days shall be filled through competitive procedures under Article 23 - Merit Promotion as though the promotion were permanent. Temporary promotions of 60 days or less shall be made in accordance with Section 1those actions. Section 3 - Detail to Lower-Graded Duties Should 6. In assigning details, the requirements Employer will be considerate of the Department necessitate a detail to a lower-level graded position, this will in no way adversely affect the detailed employee’s salary, classification, or position of recordEmployee's personal circumstances. Section 4 - Representatives The Department 7. Attempts to resolve Employees' dissatisfactions concerning details will make every effort to avoid placing a local union representative on a detail that would prevent that individual from performing representational functions. The Department agrees to notify include informal discussions between the appropriate local union office prior to placing any designated local union representative(s) on detail away from the representative’s normal duty stationsupervisor, Employees, and Union representatives, upon request. Section 5 - Details for Medical Reasons Employees who 8. Repeated renewals of details, an excessive number of details, and prolonged period of details are temporarily unable to perform their assigned duties as certified by a health care provider may voluntarily submit a written request to the Department for temporary assignment to duties commensurate with the serious injury or illness and the employee’s qualifications. The request will be accompanied by medical certification. The Department may require that such requests be reviewed by a Federal Medical Officer for medical sufficiency and appropriate recommendations. The Department will consider such requests in accordance with applicable rules and regulations and medical recommendations. The Department will, to the extent that it is operationally feasible, temporarily reassign the employee to an appropriate vacancy or duties and responsibilities within his/her own service/section. Such reassignment will be commensurate with the employee’s limitations and qualifications. Employees will continue to be considered for promotional opportunities for which they are otherwise qualified. This section does not provide the procedures for employees affected by job‑related injuries or who request reasonable accommodation; those subjects are addressed in other articles of this Agreementdiscouraged.

DETAILS AND TEMPORARY PROMOTIONS. Section 1 - General SECTION 1. A detail is the temporary assignment of an employee to a different position or set of duties for a specified period of timeperiod, with the employee returning to his or her regular duties at the end of the detail. Details are intended only of employees will be kept within the shortest practicable time limits as set forth in this agreement and applicable regulations. SECTION 2. Supervisors shall endeavor to distribute detail assignments to higher grade positions or positions with known promotion potential equitably among employees eligible for the needs assignments. It is the intent of the Department’s work requirements when necessary services cannot be obtained employer to insure equitability; however, it is understood by other desirable or practicable meansthe parties that at times exigencies may preclude strict compliance. SECTION 3. Employees shall be recognized Supervisors are responsible for the work they perform. Details selecting employees for detail on an impartial basis; for informing employees of one week or more shall be details, reasons, duties and estimated duration; and for establishing proper controls to insure that details are recorded and maintained terminated on time and that necessary extensions are requested sufficiently in the Official Personnel Folder/electronic Official Personnel Folder (OPF/eOPF). In addition, employees may document in the eOPF details of less than one week, by submitting an SF-172 or a memorandum. The Department will provide notification of all details to the local union Presidentadvance for approval. SECTION 4. Where the detail did not result in changes to conditions use of employment, the notification will be at least weekly. Where changes to conditions of employment would result, the Department will provide reasonable advance notice. When a detail is known far enough in advance and affects conditions not the most appropriate method, a temporary promotion should be used to meet a specific need that will last for a limited period of employment30 days or more. Except for brief periods, the notification an employee should occur as soon as practicable but no later than 10 days prior not be detailed to the perform work of a higher graded level unless there are compelling reasons for doing so. Normally an employee being detailed. The following procedures shall apply when offering noncompetitive details should be given a temporary promotion instead of 10 consecutive workdays or more to both classified and unclassified positions: The Department will canvass the qualified employees to determine if anyone wishes to be detaileda detail. If the same number a temporary promotion of volunteers as vacancies exist, they shall be selected. If an employee believes he/she more than 120 days is qualified and is excluded from consideration for a detail because of lack of qualifications, the Department, upon request of the local union, will articulate in writing the qualifications required for performance of the detail that the employee lacks. If more employees volunteer than vacancies exist, the Department will select from the qualified volunteers. Seniority will be the selection criterion, except when management demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee. If there are no volunteers, then the least senior qualified employee(s) will be selected, except when the Department demonstrates and determines that the position to which an employee will be detailed requires unique skills and abilities that are not possessed by another qualified employee or that a medical or operational need requires or precludes the detail of a particular employee or when the Department makes a detail to accommodate a substantiated medical or health problem. If there are fewer volunteers than vacancies, then the volunteers will be selected and additional persons will be selected as in Paragraph D. 3 in this section. Seniority shall be defined locally through negotiations between the local union and the Department. Examples include service computation date, continuous service in the Department, continuous service in the facility, continuous government-wide service, and service time in a work unit. Once established, the definition of seniority will not be changed for the duration of the Master Agreement. Details of less than 10 consecutive workdays shall be on a fair and equitable basis and procedures for such details will be a subject for local negotiations. For details outside of the duty station, a case-by-case analysis must be done comparing the distance from the old duty station to the employee’s residence versus the distance from the new duty station to the employee’s residence. When a significant difference exists, the employee shall be given duty time for travel commensurate with the new duty station. Section 2 - Temporary Promotions Employees detailed made to a higher graded position, or to a position for a period of more than 10 consecutive work days with known promotion potential, it must be temporarily promotedmade under competitive promotion procedures. SECTION 5. The employee Noncompetitive details will normally be made from employees within the immediate organizational element concerned. SECTION 6. It will be paid for the temporary promotion beginning the first day joint responsibility of the detail. The temporary promotion should be initiated at the earliest date it is known by the Department that the detail is expected to exceed 10 consecutive work days. The 10 consecutive work day provision will not be circumvented by rotating employees into a higher-grade position for less than 10 days solely to avoid the higher rate of pay. For the purposes of this section, a GS employee, who performs the grade-controlling duties of a higher-graded position for at least 25% of his/her time for 10 consecutive work days or a FWS employee who performs higher-graded duties on a regular supervisor and recurring basis, shall be temporarily promoted. A Title 38 or Hybrid Title 38 employee who is detailed to a higher-graded assignment shall be referred, at the effective date of the detail, to a Professional Standards Board for expedited promotion consideration. The Professional Standards Board will be held within 30 days of the effective date of the detail. The approving official should issue the decision as soon as possible. Title 5 temporary promotions in excess of 60 calendar days shall be filled through competitive procedures under Article 23 - Merit Promotion as though the promotion were permanent. Temporary promotions of 60 days or less shall be made in accordance with Section 1. Section 3 - Detail to Lower-Graded Duties Should the requirements of the Department necessitate a detail to a lower-level graded position, this will in no way adversely affect the detailed employee’s salary, classification, or position of record. Section 4 - Representatives The Department will make every effort to avoid placing a local union representative on a detail that would prevent that individual from performing representational functions. The Department agrees to notify the appropriate local union office prior to placing any designated local union representative(s) on detail away from the representative’s normal duty station. Section 5 - Details for Medical Reasons Employees who are temporarily unable to perform their assigned duties as certified by a health care provider may voluntarily submit a written request to the Department for temporary assignment to duties commensurate with the serious injury or illness and the employee’s qualifications. The request will be accompanied by medical certification. The Department may require that such requests be reviewed by a Federal Medical Officer for medical sufficiency and appropriate recommendations. The Department will consider such requests in accordance with applicable rules and regulations and medical recommendations. The Department will, to the extent that it is operationally feasible, temporarily reassign the employee to maintain records of details of 1 through 30 days. When the total of such details exceeds 30 days, the employee and the supervisor will prepare a record of such details. Nothing in this Article shall prevent an appropriate vacancy employee from updating their resume to reflect experience gained through detail or duties and responsibilities within his/her own service/section. Such reassignment will be commensurate with the employee’s limitations and qualifications. Employees will continue to be considered for promotional opportunities for which they are otherwise qualified. This section does not provide the procedures for employees affected by job‑related injuries or who request reasonable accommodation; those subjects are addressed in other articles of this Agreementtemporary promotion.