Disciplinary Actions and Warnings. (formerly Adverse Report) Where the Employer finds it necessary to place against the record of an Employee a written disciplinary warning, a copy of such warning signed by the General Manager of Employee and Corporate Services or designate shall be furnished to the Employee with a copy delivered to the President of the Local Union or designate and a copy mailed to the CUPE National Representative at the CUPE Xxxxxxxx Area Office at the time of the written disciplinary warning is given. The Employee, if such Employee so desires, may reply to a written disciplinary warning in writing. The Employee’s reply is to be placed on the file with the written disciplinary warning. The record of an Employee shall not be used against such Employee at any time after eighteen (18) months following a suspension or disciplinary action, including letters of reprimand or any adverse reports, providing another warning or reprimand relating to the same or similar offence has not been given within that period. Where warnings or reprimands relating to the same or similar offence have not been issued within the past eighteen (18) months the written disciplinary warning or adverse report will be removed from the employee’s file. This provision does not apply to mediated/arbitrated awards, which remains on file indefinitely.
