Disciplinary Tracking System. The computerized disciplinary data base and disciplinary tracking system shall expunge disciplinary records in accordance with the time schedule set forth in Section 10.10. Further, access to computerized disciplinary records which have "member identifiable information" shall be limited to personnel normally entering data and to those individuals who would normally have authorized access to the original hard copy of such disciplinary records. Although "member identifiable information" will be removed from the data base as provided, the descriptive information of the members involved and of the circumstances will be retained (including but not limited to: age, race, sex, and rank of the member issuing and receiving the discipline, the date, shift, and unit of the members involved; and a description of the discipline issued and the circumstance leading thereto). Disciplinary records without "member identifiable information" will be retained for a period of time after the individual records are no longer subject to administrative use and after they are removed. Disciplinary records without “member identifiable information” will continue to be retained for a period determined by the Division for various administrative purposes, including but not limited to assisting the Division in Equal Employment Opportunity analysis, compliance and defense; providing Division personnel responsible for taking or recommending disciplinary action with a resource to evaluate historical patterns of discipline; assisting the Division in identifying training needs; assisting the Division in providing appropriate direction to members charged with the responsibility of implementing or recommending disciplinary action; and providing the Division with a resource tool for issuing or revising rules and regulations related to the conduct of members. The City reserves the right to make modifications to the Disciplinary Tracking System program in order to continually improve its effectiveness in accordance with the provisions of this Contract.
Disciplinary Tracking System. The computerized disciplinary data base and disciplinary tracking system shall expunge disciplinary records in accordance with the time schedule set forth in Section 10.10. Further,
