Dividend Services Sample Clauses

Dividend Services. Receive full funding one day prior to payable date by 11:00 a.m., Eastern Time via Federal Funds Wire. • Coordinate the mailing of monthly dividends with an additional enclosure with each dividend check • Prepare and file federal information returns (Form 1099) of dividends paid in a year • Prepare and file state information returns of dividends paid in a year to Shareholders resident within such state • Prepare and file annual withholding return (Form 1042) and payments to the government of income taxes withheld from non-resident aliens • Coordinate the mailing of Form 1099 to Shareholders • Coordinate the email notification to Shareholders of the online availability of Form 1099 • Replace lost dividend checks • Reconcile paid and outstanding checks • Code “undeliverable” accounts to suppress mailing dividend checks to same • Keep records of accumulated uncashed dividends • Withhold tax from Shareholder accounts as required by United States government regulations • Reconcile and report taxes withheld, including additional Form 1099 reporting requirements, to the Internal Revenue Service • Mail to new accounts who have had taxes withheld, to inform them of procedures to be followed to curtail subsequent back-up withholding • Perform Shareholder file adjustments to reflect certification of accounts • If Customer is not tax resident in the United States, Customer shall advise Agent. Dividend withholding tax services are subject to additional fees • Track and mail notices to “unresponsive payees” as required by SEC Rule 17Ad-17, and replace checks as requested by unresponsive payees “Redemption Services • Upon receipt of notice and/or instructions and necessary funds from a Customer, effect redemptions of preferred Shares Automated Clearing House (ACH) Services • Review data for accuracy and completeness • Mail cure letter to Shareholders with incomplete information • Code accounts for ACH and perform pre-note test • Identify rejected ACH transmissions, mail dividend check and explanation letter to Shareholders with rejected transmissions • Respond to Shareholder inquiries concerning the ACH Program • Calculate on a quarterly basis the Share breakdown for ACH vs. other dividend payments and notify Customer of funding amount for ACH transmissions and other payable date funds • Credit ACH designated bank accounts automatically on dividend payable date • Maintain ACH participant file, including coding new ACH accounts • Process termination requests • Keep adequa...

Dividend Services. 1. Prepare and wire quarterly dividends;

Dividend Services