Document and deliverable control Sample Clauses

Document and deliverable control. The list of Project deliverables is described in Annex I of the GA. Deliverables that do not take the form of a written report shall nevertheless be documented in a written record of the achievement of the deliverable, including any supporting material (e.g. photos, conference report, software etc.). The project Coordinator posts a set of templates for reports and presentations on the private area of Basecamp site. Traceability between deliverables is established in every document in a specification section entitled “List of related documents” in which applicable and reference documents shall identified. Documents delivered in form of reports are in source format as a PDF file. Within the Consortium acceptable source formats for reports are: Microsoft Word and OpenDoc (ODF). Figures are in PDF, EPS, WMF, TIFF PNG or JPEG format but of high quality. On the private area a folder named “Deliverables” is created, with subfolders for each WP. Deliverables are labeled as “Dx.y title”, where x represents the number of the WP, y the progressive number within the WP and title the string already baptized in the list included in the DoW. Deliverables submitted for review shall be uploaded to this folder. Process Mapping Instructions for building a Top-Down Flowchart 1 Identify Objective 3 Identify intermediate steps Identify Input Identify Output List Sub-Steps Identify Last Step A crucial step to be effective in VERYSchool - and to perform project management with high quality standards - is to analyze each process by applying benchmarks. A key benchmarking tool for performing this analysis is the process mapping. The top-down map depicted in Figure 4.2 below is a high level overview on how inputs and outputs are identified to characterize a specific objective. ------ ------ ------ ------ ------ ------ ------ ------ ------ ------ ------ ------ Figure 4.2 – Process Mapping. The process mapping phase is part of the Continuous Improvement Cycle foreseen within the overall PDCA Cycle. The concept of continuous improvement is considered even if a small improvement in the quality and/or timing to complete one cycle of the process is required or to avoid the unproductive waste. Approaching the process mapping, the lead participant of a deliverable is responsible for producing the final report as version number 1.0 of the document while each partner working in the task produces a part of the same deliverable. A copy is hosted in the private area. Incomplete deliverables shal...