Documentation of Case Management Services and Data Security Policies Sample Clauses

Documentation of Case Management Services and Data Security Policies. Shelter Operator logistical staff, upon client entry, will enter the new shelter guest into HMIS database. Mercy House Navigators will manage housing plans and outcomes are recorded at exit and throughout participation in the program. When the client is exited from the Costa Mesa Bridge Shelter program, the Shelter Operator logistic staff will update HMIS with their current status. Paper files will be stored in a secure location in the case manager’s office. The Shelter Operator will use HMIS as its primary database and ensure that every client completes and signs an Orange County HMIS Client Consent Form upon entry into the program. Intake Specialists will ensure collection of all HUD Data standards as required by the HMIS system. The Shelter Operator will have a policy restricting computer access records and client information to authorized staff. All database and HMIS access will require passwords by authorized users, as required by the Orange County Continuum of Care policies for HMIS participation. Disclosure of client information to other social service agencies may be permitted only with the client’s written consent. Disclosure of records relating to clients may be released without client consent in certain circumstances, as required by law.