Encounter Data Reporting Requirements. All Providers of A&D 83 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 30 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Prior to submitting data, each encounter claim, must be documented in the clinical record and must include the date of the encounter Service, type of Service delivered, time of Service, length of Service, setting of Service, personnel rendering Service (including their name, credentials and signature), and a clinical note including a description of the session.
Encounter Data Reporting Requirements. All Providers of A&D 83 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 30 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Files to be transferred over non-secure web or Internet must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (i.e. August 2020), and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server, using the same naming convention described above, provided that OHA has access and receives timely notification. Prior to submitting data, each encounter claim, must be documented in the clinical record and must include the date of the encounter Service, type of Service rendered, time of Service, length of Service, setting of Service, personnel rendering Services (including their name, credentials and signature), and a clinical note that includes a description of the session.
Encounter Data Reporting Requirements. All Providers of A&D 82 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 30 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Files transferred over non-secure web or Internet must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (i.e. August 2020) and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server, using the same naming convention described above, provided that OHA has access and receives timely notification. Prior to submitting data, each encounter claim must be documented in the clinical record and must include the date of the encounter Service, type of Service rendered, time of Service, length of Service, setting of Service, personnel rendering Service (including their name, credentials and signature), and a clinical note that includes a description of the session. Providers are expected to reconcile encounter data reports and correct any errors within 30 calendar days of receipt of encounter data report from OHA’s management information system provider. Discrepancies must include apparent cause and remedy. Adjustments will be carried forward to the next month within the effective period of this Agreement.
Encounter Data Reporting Requirements. In order to efficiently implement the disbursement of financial assistance, it is necessary for all Providers of A&D 81 Services funded through this Agreement to submit individual-level service delivery activity (encounter data) within 45 days following the end of each month. Data shall be electronically submitted utilizing the HIPAA approved “837” format. Files to be transferred over non-secure web or internet facilities must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (e.g. August 2015) and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server as long as access and timely notification is provided to OHA. Prior to submitting an encounter claim, each claimed encounter must be documented in the clinical record. Encounter claim documentation placed in the clinical record must include the date of the encounter Service, the type of Service delivered, the length of Service, and a clinical note describing data from the session, the clinician’s signature and date the note was completed.
Encounter Data Reporting Requirements. All Providers of A&D 81 Services funded through this Agreement must submit Individual-level, Service delivery activity (encounter data) within 45 calendar days following the end of each month. Encounter data must be submitted electronically utilizing the HIPAA approved “837” format. Files transferred over non-secure web or Internet must be encrypted utilizing an encryption format approved by OHA. The subject line for each electronic transmission of data must include the program name, the month covered by the submission (e.g. August 2020), and the words “Gambling Encounter Data.” Counties with secure web services may post the data to their server, using the same naming convention described above, provided that OHA has access and receives timely notification. Prior to submitting data, each encounter claim must be documented in the clinical record and must include the date of the encounter Service, type of Service delivered, length of Service, and a clinical note that includes a description of the session, the clinician’s signature, and date the clinical note was completed.
Encounter Data Reporting Requirements. All HMOs that contract with the Department to provide Medicaid services must submit monthly encounter data files according to the specifications and submission protocols published in the Wisconsin Medicaid HMO Encounter Data User Manual. HMO Contract for February 1, 2006 - December 31, 2007
