FAS roles and responsibilities Sample Clauses

FAS roles and responsibilities. (i) Update the FAS website with all planned events and activities so that an up-to-date overview of scheduled events and activities can be easily accessed by the RMG Senior Membership Manager and the ROG Programme and Events Coordinator. New events and activities may be added and are subject to removal at any time. FAS will include the Membership department in emails sent to all members of FAS. (ii) Where appropriate, maintain a register of all event attendees. (iii) FAS will be entitled, with prior agreement, to book through the RMG Bookings Office, Senior Membership Manager and Membership Officers, or ROG Programme and Events Coordinator, appropriate venues for meetings and lectures at the NMM and ROG, as well as use of the telescopes and other equipment at the NMM and ROG. (iv) FAS will comply with all relevant RMG procedures and guidelines referred to in section 5(a)(x) above. (v) Advise FAS members of astronomy-related volunteering opportunities, or other requests from ROG staff, and where necessary and practicable, provide ROG staff with advice and assistance. (vi) Provide support and assistance to the ROG for public events and the education programme, as appropriate and dependent on the availability of volunteers. (vii) Use all reasonable endeavours to ensure that all FAS events that take place on RMG premises have at least one FAS Committee member in attendance. (viii) Ensure that all FAS events that take place outside of RMG premises have an official RMG volunteer present and use all reasonable endeavours to ensure that at least one member of the FAS Committee is present.

FAS roles and responsibilities. (i) Together with the RMG the FAS Committee will develop an annual budget of income and expenditure. The budget will be proposed for approval in advance by RMG as part of its annual budgeting cycle. (ii) Income is defined as the annual total of the FAS Element of subscriptions plus any donations received by FAS. (iii) Expenditure is defined as annual spending on FAS budget line items, excluding internal costs for FAS to use RMG venues, facilities, Security and Visitor Experience services. (iv) All expenditure must be in line with RMG purchasing and financial procedures, and approved in advance by authorised FAS Committee members – see Schedule B (v) Any expenditure in excess of the annual budget must be approved in advance by the RMG Senior Membership Manager and, if necessary, the RMG Director of Finance. (vi) In considering such expenditure excess, the Senior Membership Manager and, if necessary, the RMG Director of Finance will have regard to any extenuating circumstances causing such an excess. (vii) FAS Committee will regularly monitor income and expenditure in accordance with the approved annual budget together with the RMG Membership office. (viii) At the end of each financial year the FAS Committee, in consultation with the RMG Finance department and ROG, may use any budget surplus to further the aims of the FAS by supporting the acquisition of astronomy-related items, or funding projects. Any unspent surplus will be monitored by the RMG Finance department and can be rolled forward for use in future years up to an accumulated maximum of £10,000. If at any stage, the RMG’s application of Government accounting rules was to make it impossible to roll forward any surplus up to and including £10,000, the FAS Committee will be advised as soon as possible.