FUNDS ASSIST. The Funds Assist process has been developed by DBW as a method for grantees with excessive, unused funds to assist other participating SAVE agencies in need. Funds Assist is a voluntary action (by both agencies) until within six (6) months of the expiration date of the grant at which time it will become a required action of those agencies with remaining grant balances, at DBW’s discretion. The Funds Assist process works as follows:
a. DBW will contact Grantees six (6) months prior to the conclusion of the grant term to request a status of grant funds being fully spent. Upon receipt of this request, the Grantee shall respond and confirm one of the following: (a) all funds will be fully utilized, (b) all funds will not be fully utilized, or (c) all funds have been fully utilized and additional funding could be used. If applicable, the Grantee’s response must include an estimate of funding that will be unspent at the end of the grant term or the additional amount of funding that could be spent if available. Based on Grantee responses, DBW will prepare the necessary grant amendments and reallocate funds as appropriate. The Grantee shall execute any such amendments within the timeframe specified by DBW.
b. If grant amendments are not possible, DBW may require collaboration and reimbursement between agencies. Specifics for this process will be discussed with participating agencies when needed.
FUNDS ASSIST. The Funds Assist process has been developed by DBW as a method for grantees with excessive, unused funds to assist other participating SAVE agencies in need. Funds Assist is a voluntary action (by both agencies) until within three (3) months of the expiration date of the grant at which time it will become a required action of those agencies with remaining grant balances, at DBW’s discretion. The Funds Assist process works as follows:
a. An introduction is made by DBW between the agency with excessive funds (Agency A) and the agency in need (Agency B).
b. A deadline shall be imposed by DBW for the work to be completed by Agency B.
c. Agency B pays for all contractor invoices, as is required with the SAVE grant.
d. The 10% required match is the obligation of Agency B and may be met with cash, in- kind services, or a combination of both.
e. To obtain reimbursement, Agency B will be required to supply the following to Agency A:
(1) A Tax Identification Form (W-9)
(2) All requirements/documents apply as outlined in this agreement under #24
(3) A statement on Agency B’s letterhead invoicing Agency A for the total reimbursement request.
(4) Copies of completed forms and support documents to DBW for pre- approval.
f. Agency A completes the following actions:
(1) Upon approval by DBW, pay Agency B the invoiced amount within 30 days and record as a pass-through grant (or use your accounting method preference).
(2) Complete DBW’s Abandoned Vessel and/or Surrendered Vessel Reimbursement Claim Form and attach all supporting documents as listed in item b, c & d above, including the verification of payment to Agency B i.e., cancelled check or statement from Agency B of payment received.
(3) Email the documents to the DBW program administrator for review. Once reviewed and approved, send finalized claim forms to DBW for payment processing. DBW will act as a courtesy liaison between the agencies to ensure (as much as possible) that documents are correctly processed.
FUNDS ASSIST. The Funds Assist process has been developed by DBW as a method for grantees with excessive, unused funds to assist other participating SAVE agencies in need. Funds Assist is a voluntary action (by both agencies) until within three (3) months of the expiration date of the grant at which time it will become a required action of those agencies with remaining grant balances, at DBW’s discretion. The Funds Assist process works as follows:
a. An introduction is made by DBW between the agency with excessive funds (Agency A) and the agency in need (Agency B).
b. A deadline shall be imposed by DBW for the work to be completed by Agency B.
c. Agency B pays for all contractor invoices, as is required with the SAVE grant.
d. The 10% required match is the obligation of Agency B and may be met with cash, in- kind services, or a combination of both.
e. To obtain reimbursement, Agency B will be required to supply the following to Agency A:
i. A Tax Identification Form (W-9)
ii. All requirements/documents apply as outlined in this agreement under #24 iii. A statement on Agency B’s letterhead invoicing Agency A for the total reimbursement request.
