Hotel Overflow, Days Inn Sample Clauses

Hotel Overflow, Days Inn. As the Arlington County Clinical Coordination Program receives referrals through the Centralized Intake Process for individuals and families who are homeless and in need of emergency shelter, 15 hotel rooms will be available at the Days Inn Pentagon to provide overflow shelter beds on an as-needed basis. Hotel overflow referrals will only occur when existing shelter space within the Continuum of Care (CoC) is at capacity. Each hotel room has two queen-size beds and can accommodate up to two individuals or a four-person family. When clients are present at the hotel, the Contractor must: a. Follow the SOPs for Shelter Overflow (see Exhibit P). b. Provide administrative oversight of hotel overflow intakes, which includes: i. Coordinating all admissions and exits with the hotel ii. Providing daily meals according to Exhibit P, Standard Operating Procedures for Non- Congregate Shelter Overflow iii. Providing cleaning services for all households residing at the hotel according to Exhibit P, Standard Operating Procedures for Non-Congregate Shelter Overflow. Each room must be thoroughly cleaned and ready to be occupied no later than 24 hours after checkout. iv. Provide 24-7 on-site staffing with least one monitor present at all times. v. Utilize HMIS for bed list management of hotel rooms for all clients c. Follow all applicable local and state regulations pertaining to the preparation and delivery of food. d. Provide case management services to single adults referred from CAS. Services provided must be comparable to services provided to persons residing in the HSC. e. Coordinate with Bridges to Independence and Doorways for Women and Families regarding the handling of unusual/critical incidents (as defined in Unified Shelter SOPs) observed by staff and determine together with respective organizations’ staff if case management is needed. f. Provide HMIS monthly bed utilization and persons served reports to XXXXxxxxxxxxxxxxxxx@xxxxxxxxxxx.xx by the 10th of each month for the preceding month. g. Complete the Hotel Overflow Tracking Sheet (see Exhibit Q) for all check ins and check outs. The form must be up to date by the 1st of every month at the very latest. The tracking sheet will be shared with The Contractor via Share Drive for shared use by DHS staff for tracking and budgeting purposes. h. Follow all other quarterly reporting per HSC reporting requirements in Table A, indicators 2-5 and 7-11.
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