Material Concerning Student Complaints. If Administration has received a formal complaint about a faculty member from a student, such complaint must be investigated. Before a formal investigation begins, Administration shall seek to determine the legitimacy of the complaint, and, if Administration deems it appropriate, may intervene to resolve the problem. If intervention fails, and the Administration determines that the complaint is legitimate, a formal investigation shall commence, in which the faculty member shall learn the identity of the student and shall have an opportunity to respond. If the student is currently enrolled in the faculty member’s class and wishes to remain anonymous, the investigation shall occur after final grades for the class have been submitted. If, after investigation, Administration affirms the complaint, copies of the complaints may be placed in the personnel file. In order to protect student(s) anonymity, a copy of any complaint that is placed in the personnel file shall have the student(s) names redacted, unless the student(s) waive their rights to anonymity. Copies of all materials relating to the complaint(s) must be provided to the faculty member prior to insertion into the personnel file.
Material Concerning Student Complaints. If a Department Chair and/or Xxxx have received formal complaints about a faculty member from a student, such complaints must be investigated. Such investigation must include offering the faculty member an opportunity to respond to the complaint(s). If the Chair and/or Xxxx finds that the complaints have merit, copies of the com- plaints may be forwarded to the personnel file as long as they have been signed by the student or students who have complained. In accordance with FERPA, unless the student or students waive their rights to anonymity, only a redacted copy of the complaint(s) will be forwarded to the file. The Office of Human Resources shall retain original signed copies in a separate file. At each lev- el of finding, copies of all materials relating to the complaint(s) must be provided to the faculty member prior to insertion into the personnel file.
Material Concerning Student Complaints. Student complaints that are lodged in writing with the Administration but not filed as formal grievances will not be forwarded to a faculty member’s Personnel File until the faculty member has been given reasonable opportunities to meet with the cognizant administrator to review the complaints and to provide any extenuating information he/she feels is pertinent to the complaint. Complaints of this nature will not be forwarded to the file unless they have been signed by the student(s) who have complained. In accordance with FERPA, unless the student(s) waive their rights to anonymity, only a redacted copy of the student(s) complaint(s) will be forwarded to the file. The Office of Human Resources shall retain original signed copies in a separate file. If such complaints are subsequently deemed to be “without merit” either through an informal investigation or formal grievance procedure, all material relating to the complaints shall be returned to the relevant faculty member for disposal. No separate record or file regarding these complaints shall be maintained. Under no circumstances shall a complaint made anonymously be retained.
