Common use of Office Hours Clause in Contracts

Office Hours. i. Full-time faculty office hours are intended to allow students access to teaching faculty. These hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching full-time faculty member with written notification of the semester’s teaching assignment. Once notification is received, full-time faculty will schedule and submit 250 minutes per week of office hours, except as noted below, using the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c) Unit members may elect to have online office hours, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office hours schedule and also its approval by the end of the first week of the Fall/Spring semester. iv. Once approved, full-time faculty members will post their office hours at the location and in the syllabus no later than the beginning of the second week of instruction each semester, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their office hours schedule, in writing, to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absences.

Office Hours. i. FullOffice hours are held for the purpose of assisting students. Each full-time classroom faculty member shall hold three (3) regularly scheduled office hours per assigned week during the fall and spring semesters on at least three (3) different days, including the final examination period. Faculty with reassigned time or partial teaching assignments shall adjust their office hours proportionate to their classroom teaching load (rounded to the nearest one-half hour).‌ (a) Distance Education: Faculty teaching distance education classes shall offer virtual office hours proportionate to their distance education load. The establishment of virtual office hours will be communicated to division offices via the office hours form and students via the course syllabus.‌ (b) Schedule and Location: Office hours may be scheduled at any time beginning ½ hour before or ½ hour after classes are scheduled on campus. Office hours for full-time teaching faculty may not be scheduled between 11:00 am – 12:30 pm on Tuesdays and Thursdays. Office hours may be held in locations that best meet student needs. Office hours scheduled in locations other than faculty offices should be clearly communicated to students. If a consistent alternative location is scheduled for an office hour, this location should be designated on syllabi and reported to division offices.‌ (c) Partial Contract: Faculty on partial contract shall maintain such office hours proportionate to their teaching load.‌ (d) Part-time Classroom Faculty: Part-time faculty members are encouraged to hold office hours are intended to allow students access to teaching facultyduring the fall and spring semesters. These hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching fullPart-time faculty member with written notification of the teaching one (1) to six (6) units are encouraged to hold up to eight (8) hours per semester’s . Part-time faculty teaching assignmentmore than six (6) units are encouraged to hold up to twelve (12) hours per semester. Once notification is received, fullThese office hours will be paid at $50.00 per hour. Part-time faculty will schedule and submit 250 minutes per week of office hoursinform their division xxxx, except as noted belowor appropriate administrator, using the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c) Unit members may elect prior to have online office hours, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office hours schedule and also its approval by the end of the first week of classes, the Fall/Spring number of hours they wish to hold that semester. iv. Once approved, full(e) Part-time Adult Education Classroom Faculty: Adult Education (AED) courses have zero-unit value. AED part-time classroom faculty members will post their be compensated office hours at the location and based on their course weekly class hours as per listed in the syllabus no later schedule of classes. Part-time AED faculty teaching both credit and non-credit classes cannot exceed more than 12 office hours per semester.‌ With the beginning exception of emergency hires, Part-time AED faculty will inform their appropriate administrator, prior to the second first week of instruction each semesterclasses, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their number of office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their office hours schedule, in writing, they wish to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for hold during each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absences.term.‌‌

Office Hours. i. Full-time faculty office A. Office Hours: Time, Place, and Xxxxxx 1. Office hours are intended to allow students access to teaching faculty. These hours shall be scheduled to best meet the needs of all on-ground, online, and hybrid students, whether students are enrolled in full semester-length or short- term classes, and approval by the Chief Instructional Officer needs of the educational program of the District. Instructors of noncredit classes that are mirrored with credit classes, where a single class consists of both credit and noncredit students, will provide access to their existing office hours for the noncredit students in this section. 2. The provisions of this article do not apply to non-instructional faculty (for example, counselors and librarians). 3. Each scheduled period of on campus (or administrative designee site) office time shall be scheduled during regular college (or site) business hours. 4. Half of the office hours for a course must be conducted on a regular schedule, either on the campus (or site) where the course is scheduled or through virtual means. This portion of the office hours will be predicated upon this criterionconsidered “scheduled office hours”. iia. Virtual office hours must be conducted via the District’s approved Learning Management System (LMS) or CCC Confer. The Chief Instructional Officer District will ensure that instructors have a reliable means of conducting virtual office hours. Virtual office hours require instructor login and telepresence throughout the period and must include video or designee other synchronous communication options for students. b. If an instructor elects to hold virtual office hours for the scheduled portion of an on-ground (or site) class, and a student in the on-ground (or site) class requests an in-person meeting, the instructor will provide each teaching full-offer to meet with that student on- ground (or site) at a reasonable day and time faculty member with written notification within one week. 5. Half of the semester’s teaching assignmentoffice hours for a course may be conducted per individual arrangements between the student and the unit member. Once notification is received, full-time faculty This portion of the office hours will schedule and submit 250 minutes per week of be considered “unscheduled office hours, except as noted below, using the form provided by the Chief Instructional Officer”. a) Fulla. Unscheduled office hours are in-time faculty with more than five lab person or computer-mediated communications or phone calls. b. The instructor’s e-mail address will be included in the class syllabus. c. If an instructor is not available to students via e-mail, all of the office hours per week will schedule 200 minutes per week of for that instructor must be scheduled office hours. b) Full-6. Each scheduled period of office time faculty who have less than shall be scheduled during a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule that students are reasonably expected to be available. During the fall and spring semesters, each unit member shall maintain office hours for on-ground (or site), online, and hybrid classes as per the table below. For courses that consist of tandem lecture and lab, office hours are based on a pro rata basisthe units per week associated with the lecture only. c7. On- Campus (or Site) Unit members may elect to have online office hours, limited to a maximum Units per week Number of fifty minutes Scheduled Office Hours (minutes) Number of Unscheduled Office Hours (minutes) Total Office Hours per fully online class, based on assigned load if they are DE-certified Week (see Article 13). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely mannerminutes) 3 30 30 60 4 40 40 80 5 50 50 100 6 60 60 120 7 70 70 140 8 80 80 160 9 90 90 180 10 100 100 200 11 110 110 220 12 120 120 240 13 120 120 240 14 130 130 260 15 140 140 280 16 150 150 300 Within one week after the commencement of the semester, the receipt unit member shall prepare and submit their proposed schedule of office hours to the teaching full-time faculty memberinstructional xxxx via the District’s office hours schedule and also its approval by the end of the first week of the Fall/Spring semester. ivreporting website. Once approved, full-time faculty members will post their Scheduled office hours may be held at a time to be determined after the location and in the syllabus unit member has surveyed their students but must be determined no later than the beginning Census date. Changes to scheduled office hours must be communicated to the students via email and must be updated on theDistrict’s office hours reporting website. 8. Office hours must be included in each course syllabus along with campus (or site) location or LMS/CCC Confer access instructions. 9. Cancellation of one or more office hours per day, not properly rescheduled within one week, will result in the second week use of instruction each semester, using leave hours equal to the form provided office hour(s) missed. B. Compensation: 1. Scheduled office hours will be compensated as per Article 10. 2. Scheduled office hours may be verified by the Chief Instructional Officerinstructional xxxx. v. If a teaching full-time faculty member does not submit their office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their office hours schedule, in writing, to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absences.

Office Hours. i. FullEach full-time faculty instructor shall post a schedule indicating a minimum of hours per week that will be in attendance in office and available for course counselling. These office hours are intended to allow students access to teaching faculty. These hours shall will be scheduled to best meet set for the needs convenience of students and approval must be approved by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. iixxxx. Part-time instructors shall make time available to meet students for course counselling outside of regularly scheduled classes. The Chief Instructional Officer or designee will provide each Intersession period, exclusive of vacation, shall be used for curriculum improvement, course development, program review, divisional meetings, and college committee work, as approved by the xxxx. Individual developmental activities may be arranged only after obligations to the teaching responsibilities are fulfilled. Developmental activities that normally consist of research and study are arranged by mutual agreement with the xxxx, and as approved by the Vice President Academic. Medicine Hat College recognizes faculty may become involved in entrepreneurial activities related to their own fields of expertise. However, as the primary employer of full-time faculty member faculty, Medicine Hat College requires that individualfaculty members not become engaged in activities that directly compete with written notification the College's current program offerings. Faculty members must disclose such external activities to the appropriate xxxx and to the Vice President Academic, to ensure that conflicts with the College's current program offerings or unauthorized use of college resources does not occur, Hat College Contract between Faculty Association, July I, to Article continued It is agreed that various programs of instruction differ sufficiently in the nature of the semesterinstructional assignment that it is neither practical nor equitable to expect instructors in different programs to have the same number of classroom contact hours. Within a particular department or program, there shall be considerations such as class size, number of different course preparations, method of instruction, use of teacher aides, expertise required, and percentage of which would justify variation in the number of classroom contact hours assigned to instructors. To accommodate the differences between programs and allow flexibility within a given program, a workload range has been established for different categories of programs offered. Each program area, using the appropriate category of workload range, shall determine the specific instructor’s teaching workload hours and initial assignment. Once notification so determined, any increase in workload hours beyond this value for the specific instructor, even within that category’s range, will constitute an overload for that year. Over a two year period, it is received, full-time expected that faculty will schedule and submit 250 minutes per week of office hours, except as noted below, using within a given program shall normally work towards the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c) Unit members may elect to have online office hours, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt average of the workload range as specified for their program in Article Where possible, tentative teaching full-time faculty member’s office hours schedule and also its approval by the end of the first week of the Fall/Spring semester. iv. Once approved, full-time faculty members will post their office hours at the location and in the syllabus no later than the beginning of the second week of instruction each semester, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their office hours schedule, in writing, to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled office hour assignments will be permitted assigned by June for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absencesfollowing academic year.

Office Hours. i. Full-time Each faculty member teaching a full load shall schedule and keep a minimum of 5 scheduled office hours are intended to allow students access to teaching facultyeach week. These Face-to-face office hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching fullreduced by 1 hour for every 3 credit hours of on-time line instruction a faculty member with written notification of the semester’s teaching assignment. Once notification is receivedteaches, fullprovided that face-time faculty to-face office hours will schedule and submit 250 minutes per week of office hours, except as noted below, using the form provided by the Chief Instructional Officer. a) Full-time faculty with more never be less than five lab 3 hours per week will schedule 200 minutes per week of office hours. b) Full-time week. Each faculty who have member teaching less than a full-time teaching full load (including those full-time faculty with primarily non-instructional assignments) will shall schedule and keep office hours on a pro rata basis. c) Unit members may elect in the same proportion as the number of credit hours taught bears to have online office hours, limited to a maximum the minimum number of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iiicredit hours that constitute full load. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the Each teaching full-time faculty member’s office hours hour schedule shall be posted on or near the faculty member’s office door and also its approval by submitted for review to the appropriate xxxx or the xxxx’x designee with a copy to the Vice President, Academic Services no later than the end of the first week of each semester or session. If an office hour schedule is unacceptable to the Fall/Spring semester. iv. Once approvedBoard, full-time faculty members will post their office hours at then the location and in the syllabus no later than the beginning of the second week of instruction each semester, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions be informed of their office hours schedulethe reasons why it is unacceptable, in writing, and the schedule shall be returned to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. viifor revision. Absence from a In addition to scheduled office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless all teaching faculty members shall keep up to 5 additional office hours per week by appointment. Subject to the review of the appropriate xxxx or the xxxx’x designee, all office hours shall be scheduled at times and places to provide reasonable convenience for students who wish to confer with a faculty member. Each faculty member teaching during the summer session shall schedule and keep a minimum of one office hour is made up with prior approval within one work per week when practicable and the xxxx and all students are notified in writing (email, class announcement in the for each course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absencestaught.

Office Hours. i. a. Full-time faculty office hours are intended to allow students access to teaching faculty. These hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee (CIO) will be predicated upon this criterion. ii. b. The Chief Instructional Officer or designee will provide each teaching full-time faculty member with written notification of the semester’s teaching assignment. Once notification is received, full-time faculty will schedule and submit 250 minutes per week of office hours, except as noted below, using the form provided by the Chief Instructional Officer. a1) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b2) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c3) Unit members may elect to have online office hours, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13)load. iii. c. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office hours schedule and also its approval by the end of the first week of the Fall/Spring semesterapproval. iv. d. Once approved, full-time faculty members will post their office hours at the location and in the syllabus no later than the beginning of the second week first day of instruction each semester, using the form provided by the Chief Instructional Officer. v. e. If a teaching full-time faculty member does not submit their his/her office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. f. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their his/her office hours hours’ schedule, in writing, to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. g. Absence from a scheduled office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix HJ-1, Employee Absence Report, and also Article 36 regarding unauthorized absences.

Office Hours. i. Full-Each faculty member teaching a full load shall schedule (time faculty and modality) and keep a minimum of 5 office hours are intended to allow students access to teaching faculty. These hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching full-time faculty member with written notification of the semester’s teaching assignment. Once notification is received, full-time faculty will schedule and submit 250 minutes per week of office hours, except as noted below, using the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c) Unit members may elect to have online office hours, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office hours schedule and also its approval by the end of the first week of the Fall/Spring semester. ivacademic year during the term of this agreement. Once approved, full-time Each faculty members will post their member's office hours at hour schedule shall be posted on or near the location and in the syllabus faculty member's office door no later than the beginning first day of classes for each semester or session. When unforeseen circumstances arise, faculty members may reschedule office hours during that week to ensure student access, in lieu of reducing or canceling office hours and taking requisite leave. Faculty shall notify students, their supervising administrator and office staff as soon as any office hour changes are made. Faculty are not required to reschedule office hours missed due to participation in approved College meetings or special events. A preliminary office hour schedule will be prepared and submitted by the faculty member to the appropriate supervising administrator at such time as the preliminary schedule is set. If a supervising administrator has a concern about how a faculty member's preliminary office hour schedule would adequately provide for student accessibility and convenience, then the supervising administrator shall schedule a meeting with the faculty member to discuss the proposed schedule. Unless otherwise agreed by the supervising administrator and faculty member, such meeting shall occur within 45 days of the second week supervising administrator's receipt of instruction each semester, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their preliminary office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours hour schedule. A full-time faculty member shall submit revisions of their may amend and resubmit the preliminary office hours schedule, in writing, to the Chief Instructional Officer or administrative designee for approvalhour schedule at any time. If the CIO or administrative designee does not respond in writing within one week of office hour schedule has already been approved the proposed changefaculty member may request amendment to such schedule due to changed circumstances. If the faculty member and supervising administrator are unable to collaboratively resolve schedule issues to their mutual satisfaction, then the full-time supervising administrator shall determine a temporary final schedule. The faculty member shall consider that change approved. viiretains the right to appeal, with union participation, said decision. Absence from a scheduled To address concerns about student accessibility and convenience, any office hour will appeal shall be permitted for expedited in order to be heard by the same reasons Xxxxxxx and will require Vice President, Academic Affairs within two weeks. Each faculty member teaching during the same prior arrangements as summer session shall schedule and keep a regularly scheduled class. Absence leave will be charged at the rate minimum of one office hour of leave per week for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement in the course management system, or similar). Disapproval of making up office hours as noted above must be sent in writing by the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absencestaught.

Office Hours. i. Full-time faculty ‌ Instructors shall hold office hours are intended to allow students access to teaching faculty. These hours shall be scheduled to best meet the needs a minimum of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching full-time faculty member with written notification of the semester’s teaching assignment. Once notification is received, full-time faculty will schedule and submit 250 twenty (20) minutes per week for every hour of office hours, except as noted below, using load assignment. Up to one-third (1/3) of the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week will schedule 200 minutes per week of office hours. b) Full-time faculty who have less than a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) will schedule office hours on a pro rata basis. c) Unit members may elect be held by appointment (possible hours for appointment shall be provided to have online office hoursstudents, limited to a maximum of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13as applicable). iii. The Chief Instructional Officer or designee will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office Office hours schedule and also its approval by the end of the first week of the Fall/Spring semester. iv. Once approved, full-time faculty members will post their office hours at the location and in the syllabus no later than the beginning of the second week of instruction each semester, using the form provided by the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their office hours as indicated above, the Chief Instructional Officer or administrative designee will assign and post office hours which meet the needs of students and also will inform the instructor in writing. vi. Circumstances may arise which necessitate a change in the approved office hours schedule. A full-time faculty member shall submit revisions of their office hours schedule, in writing, to the Chief Instructional Officer or administrative designee for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled office hour will be permitted for the same reasons held in person, on campus, or virtually, and will require the same prior arrangements as occur on a regularly scheduled classbasis, aside from by appointment hours. Absence leave will Requests from students for in person office hours should be charged accommodated to the extent possible. Office hours that are held in person shall be held on campus at a place mutually convenient to the rate instructor and students. Office hours held virtually shall be delivered through one of one hour of leave for each fifty minutes of the college’s supported meeting software platforms or learning management system and shall be pre-established and consistent throughout the semester, aside from by appointment hours. Faculty shall be logged into a college supported meeting software platform during all scheduled virtual office hours, unless electing to use alternative platforms requested by students. Additionally, when communicating with students during virtual office hours, the faculty member’s camera must remain turned on when students are present. Also, faculty should not be in transit while providing virtual office hours. An office hour schedule must be submitted electronically or in another mutually agreed fashion to the xxxx/supervisor for approval by the first school day after the initial day on which the instructor is made up with prior approval scheduled to teach. This may be extended in the case of extenuating circumstances upon submittal to the xxxx/supervisor of a request, which shall not be arbitrarily or capriciously denied. Modified or updated office hours may be submitted to the xxxx/supervisor at any time. For the purpose of this section, a school day is a day on which the Administrative Offices are open, excluding Saturdays and Sundays. All office hours will be posted outside the instructor’s office and within one work week when practicable the learning management system. Office hour schedules must include days, times, and locations. If the instructor is unable to hold scheduled office hours, the xxxx and all students are or xxxx’x designee must be notified in writing (email, class announcement in by email prior to the course management system, scheduled change or similar)as soon as possible. Disapproval of making up Each instructor shall schedule office hours as noted above must at times convenient for the students. If the instructor teaches at a location, excluding the main campus, at which facilities to hold office hours are not available, reasonable alternative arrangements may be sent in writing by made with the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absencesapproval of the Xxxx/supervisor.

Office Hours. i. Full-time faculty office hours are intended to allow students access to teaching faculty1. These hours shall be scheduled to best meet the needs of students and approval by the Chief Instructional Officer or administrative designee will be predicated upon this criterion. ii. The Chief Instructional Officer or designee will provide each teaching Permanent full-time faculty member with written notification of the semester’s teaching assignment. Once notification is received, full-time faculty will shall schedule and submit 250 minutes per week of 4 office hours, except as noted below, using the form provided by the Chief Instructional Officer. a) Full-time faculty with more than five lab hours per week and shall be paid the instructional hourly rate for those hours. These hours will schedule 200 minutes per be distributed to all students taught by the instructor and will be submitted to the Academic Affairs Office not later than the 12th week of the quarter preceding the quarter for which the office hours are being scheduled. The Academic Affairs Office will prominently post the hours. Faculty will use office hours counseling his/her students and personal course preparation. While office hours are used at the discretion of the faculty member, they are to be used in the pursuit of school objectives. It is understood that the faculty will be in attendance at the school during these hours. b) Full-time 2. Any changes to office hours after their initial submission in the 12th week require the faculty who have less than member to notify the Xxxx of Academic Affairs in writing as well as his or her students through a full-time teaching load (including those full-time faculty with primarily non-instructional assignments) syllabus amendment and posting the revised hours in all locations. 3. Faculty members should keep in mind that office hours should be scheduled at times relevant to students. Faculty members will schedule office hours on a pro rata basisweekend days only if the faculty member is teaching on the weekend. c) Unit members may elect to have online office hours, limited 4. Each full time faculty member assigned to a maximum class of fifty minutes per fully online class, based on assigned load if they are DE-certified (see Article 13). iiiforty or more students will be eligible to work one additional office hour for the 11 teaching weeks for each class over forty. The Chief Instructional Officer or designee number of students will acknowledge, in writing, in a timely manner, the receipt of the teaching full-time faculty member’s office hours schedule and also its approval by be determined at the end of the first week drop/add period. Half of such additional office hours may be worked off campus and the other must be scheduled on campus unless the total additional office hours is an odd number, in which case the odd hour will be scheduled on campus. The wages for these additional office hours will be paid in the final pay of the Fall/Spring semesterquarter. iv5. Once approved, full-Full time faculty members faulty who are assigned one or more classes listed in Appendix 2 - remedial and writing intensive classes - will post their be eligible to work one additional office hours at hour each week for the location and in the syllabus no later than the beginning 11 teaching weeks of the second week quarter. Regardless of instruction each semester, using the form provided by number of Appendix 2 classes assigned to the Chief Instructional Officer. v. If a teaching full-time faculty member does not submit their office hours as indicated abovemember, the Chief Instructional Officer or administrative designee will assign and post additional office hours which meet the needs of students and also will inform the instructor in writing. vihour per week is limited to one. Circumstances This additional office hour may arise which necessitate a change in the approved office hours schedulebe worked off- campus. A full-time faculty member shall submit revisions of their office hours schedule, in writing, to the Chief Instructional Officer or administrative designee The wages for approval. If the CIO or administrative designee does not respond in writing within one week of the proposed change, then the full-time faculty member shall consider that change approved. vii. Absence from a scheduled this additional weekly office hour will be permitted for the same reasons and will require the same prior arrangements as a regularly scheduled class. Absence leave will be charged at the rate of one hour of leave for each fifty minutes of office hours, unless the office hour is made up with prior approval within one work week when practicable and the xxxx and all students are notified in writing (email, class announcement paid in the course management system, or similar)final pay of the quarter. Disapproval of making up office hours as noted above must The Curriculum Committee can approve additional courses to be sent in writing by added to the area administrator. See Appendix H, Employee Absence Report, and also Article 36 regarding unauthorized absences2.