Orientation Sessions. 1. The following understanding shall apply to all Appointing Authorities except the institutional facilities at the Department of Corrections, the Department of Military and Veterans Affairs, the Water Authority and the Department of Human Services. When a Department, Division or Motor Vehicle Commission plans to hold an orientation session for new employees, the Union shall be so notified in advance if new employee(s) attending the session are in titles covered by the Contract. In the event of low expected attendance, the parties may agree to reschedule or consolidate the orientation session to a different date. The Department, Division or Motor Vehicle Commission holding the orientation will provide the Union with a thirty (30) minute period in which to meet with new employees whose titles are covered under this contract, if so requested by the Union. The thirty (30) minute period shall be within the employee’s workday but may not be during lunch or break time. The representative of the Union shall be a local Union representative. If a non-State employee Union representative cannot be present during an orientation session, a unit employee designated by the Union will be allowed to make such presentation.
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