Pass-Through Budget Clause Samples
A Pass-Through Budget clause defines how certain costs or expenses incurred by one party are directly billed to and reimbursed by another party, without markup or profit. In practice, this means that expenses such as third-party vendor fees, travel costs, or materials are itemized and submitted for approval, and the paying party covers these costs as they are incurred. This clause ensures transparency in financial dealings and prevents disputes over hidden charges, by clearly allocating responsibility for specific expenses and ensuring that only actual, documented costs are reimbursed.
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Pass-Through Budget. A component of a Project Agreement that outlines the estimated costs of Pass Through Expenses for goods and services incurred by Aptiv Solutions on behalf of Client, in connection with the performance of the Services.
Pass-Through Budget. A component of a Task Order that outlines the estimated costs of pass-through expenses for goods and services incurred by PRA on behalf of Sponsor, in connection with the performance of the Services.
Pass-Through Budget. Each Task Order may include a Pass-Through Budget, which will contain an estimate of anticipated pass-through expenses to be incurred on Sponsor’s behalf in connection with performance of the Services. Sponsor agrees that the Pass-Through Budget contains an estimate based on the Project Specifications, the Project Schedule, and information supplied by third party suppliers, and that such costs cannot be predicted with complete certainty at the outset of a Study. Sponsor will reimburse all of PRA’s actual direct costs for pass-through expenses incurred in performance of the Services, in accordance with Section 3.4 below. Amounts included in the Pass-Through Budget for any Task Order will not include social taxes or other amounts which may be due and payable by PRA to local governmental authorities as a consequence of making payments to Investigators, since these costs cannot be predicted at the outset of a Study. Sponsor will be notified of all such taxes when assessed, and will be responsible for all such amounts payable in the same manner as the investigator fees. PRA will promptly notify Sponsor in writing of any increases or decreases in the Pass-Through Budget upon receipt of such information from third party suppliers or other sources, as the case may be, and such information will be included in an Amendment to the applicable Task Order.
Pass-Through Budget.
a. Pass-Through Expenses. Pass-Through Expenses, include, but are not limited to, expenses for central labs, packaging and distribution of medication, printing and distribution of Case Report Forms, Institutional Review Board submission fees, (exclusive of investigator grants and reconciliation which are addressed in Section 3.3 below), incurred by Premier in the conduct and performance of the Services will be passed on without ▇▇▇▇-up to Client for payment.
b. In order to provide funding for Pass-Through Expenses, Client will make an initial payment to Premier of an amount described in the Work Order, at such time as shall be delineated in the Work Order. Premier will submit to Client monthly invoices for amounts incurred during the relevant billing period. The initial payment will be retained by Premier until the completion of the Services, at which time a reconciliation of expenses will be done to ensure that Client pays for only those expenses actually incurred. The initial payment, if any, will then be applied to the final invoice, if unpaid, and any remaining initial payment will be refunded to Client within thirty (30) days from the date of the final reconciliation.
c. Client will reimburse reasonable and necessary travel expenses incurred by Premier employees in support of a Work Order, always in accordance with Premier’s applicable Travel and Expense Policy (to be provided upon request), as shown on monthly invoices. Each invoice will include, as necessary, a summary of all Pass-Through Expenses.
Pass-Through Budget. A component of a Work Order that outlines the estimated costs of Pass-Through Expenses for goods and services incurred by Premier on behalf of Client, in connection with the performance of the Services.
Pass-Through Budget a. Pass-Through Expenses. Pass Through Expenses, include, but are not limited to investigator fees and grants, central labs, packaging and distribution of medication, printing and distribution of Case Report Forms, Institutional Review Board submission fees, incurred by Aptiv Solutions in the conduct and performance of the Services will be passed on to Client for payment. All such costs will include a five percent (5%) handling fee.
b. In order to provide funding for Pass Through Expenses, exclusive of investigator grants described below, Client will make an advance payment to Aptiv Solutions of an amount described in the Project Agreement, at such time as shall be delineated in the Project Agreement. Aptiv Solutions will submit to Client monthly invoices for amounts incurred during the relevant billing period. The advance payment will be retained by Aptiv Solutions until the completion of the Services, at which time a reconciliation of expenses will be done to ensure that Client pays for only those expenses actually incurred. The advance payment, if any, will then be applied to the final invoice, if unpaid, and any remaining advance payment will be refunded to Client within thirty (30) days from the date of the final reconciliation.
c. Client will reimburse all travel expenses in accordance with Aptiv Solutions’ applicable Travel and Expense Policy (to be provided upon request), as shown on monthly invoices. Each invoice will include, as necessary, a summary of all Pass Through Expenses.