Record Retention; Access Sample Clauses
The "Record Retention; Access" clause requires parties to maintain and preserve relevant records for a specified period, often related to the duration of the agreement or a set number of years after its termination. Typically, this clause also grants the other party, or sometimes regulators, the right to review or audit these records upon reasonable notice. Its core function is to ensure transparency and accountability by making necessary documentation available for verification, compliance, or dispute resolution purposes.
Record Retention; Access. (a) Buyer shall retain the books and ------------------------ records of the Center and the Purchased Assets transferred to it hereunder for a period of not less than three (3) years; provided, however that Buyer shall have -------- ------- the right to dispose of or destroy any such books and records at any earlier time upon giving Seller reasonable notice of such intent and the right to obtain from Buyer those books and records which it intends to dispose of or destroy. Seller shall have the right, at the expense of Seller, (i) of reasonable access to and examination of such records and books for a period of three (3) years from and after the Closing Date upon reasonable notice to Buyer and during normal business hours and (ii) to make copies of such of the books, contracts and records included in the Purchased Assets as are in Buyer's possession which relate to any period prior to the Closing. With the approval of Buyer, which approval shall not be unreason ably withheld or delayed, Seller may remove from Buyer's possession the originals of such of the books and records included in the Purchased Assets as Seller may require, for use in litigation, provided that -------- Seller shall indemnify Buyer against losses, expenses, or damages resulting from the loss, destruction or non-return of such books and records.
(b) Seller and General Partner shall retain the books and records of the Center not transferred to Buyer hereunder for a period of not less than three (3) years; provided, however that Seller and General Partner shall have -------- ------- the right to dispose of or destroy any such books and records at any earlier time upon giving Buyer reasonable notice of such intent and the right to obtain from Seller and General Partner those books and records which it intends to dispose of or destroy. Buyer shall have the right at the expense of Buyer, (i) of reasonable access to and examination of such records and books for a period of three (3) years from and after the Closing Date upon reasonable notice to Seller and General Partner and during normal business hours, and (ii) to make copies of such books, contracts and records as are in Seller's or General Partner's possession. With the approval of Seller, which approval shall not be unreasonably withheld, Buyer may remove from Seller's possession the originals of such books and records as Buyer may require, for use in litigation, provided -------- that Buyer shall indemnify Seller against any losses, exp...
Record Retention; Access. WCA Waste Corporation and WCA shall each (a) until sixty (60) days after the expiration of the relevant statute of limitations (including any extensions of which it has actual notice) retain records, documents, accounting data and other information (including computer data) necessary for the preparation and filing of all Tax Returns for all Consolidated Periods in respect of Taxes of WCA Waste Corporation and members of the Consolidated Group or WCA and members of the WCA Group or for the audit of such Tax Returns; and (b) give to the other party reasonable access to such records, documents, accounting data and other information (including computer data) and to its personnel (insuring their cooperation) and premises, for the purpose of the review or audit of such Tax Returns to the extent relevant to an obligation or liability of a party under this Agreement. Prior to destroying any records, documents, data or other information in accordance with this Section 5.2, the party wishing to destroy such items will give the other party a reasonable opportunity to obtain such items (at such other party's expense).
Record Retention; Access. Buyer shall retain the books and records of ------------------------ the Business and the Purchased Assets transferred to Buyer hereunder for a period of not less than four (4) years; provided, however, that Buyer shall have the right to dispose of or destroy any such books and records at any earlier time upon giving Seller reasonable notice of such intent and the right to obtain from Buyer those books and records which it intends to dispose of or destroy. Seller shall have the right, at the expense of Seller:
(i) of reasonable access to and examination of such records and books for a period of four (4) years from and after the Closing Date upon reasonable notice to Buyer and during normal business hours; and (ii) to make copies of such of the books, contracts and records included in the Purchased Assets as are in Buyer's or Affiliate's possession or control which relate to any period prior to the Closing. With the approval of Buyer, which approval shall not be unreasonably withheld or delayed, Seller may remove from Buyer's possession the originals of such of the books and records included in the Purchased Assets as Seller may require, for use in litigation, provided that Seller shall indemnify Buyer against losses, expenses, or damages resulting from the loss, destruction or nonreturn of such books and records.
Record Retention; Access. Brooke Corporation and Brooke Capital shall each (i) until sixty (60) days after the expiration of six years or the relevant statute of limitations (including any extensions of which it has actual notice) retain records, documents, accounting data and other information (including computer data) necessary for the preparation and filing of all Tax Returns for all Consolidated Periods in respect of Taxes of Brooke Corporation and members of the Consolidated Group or Brooke Capital or for the audit of such Tax Returns; and (ii) give to the other party reasonable access to such records, documents, accounting data and other information (including computer data) and to its personnel (insuring their cooperation) and premises, for the purpose of the review or audit of such Tax Returns to the extent relevant to an obligation or liability of a party under this Agreement. Prior to destroying any records, documents, data or other information in accordance with this Section 5.2, the party wishing to destroy such items will give the other party a reasonable opportunity to obtain such items (at such other party’s expense).
Record Retention; Access the GLC Group and the OSCA Group shall each (a) until the expiration of the relevant statute of limitations (including any extensions of which it has actual notice), retain records, documents, accounting data and other information (including computer data) necessary for the preparation and filing of all Tax Returns in respect of Taxes of the GLC Group or the OSCA Group or for the audit of such Tax Returns; and (b) give to the other party reasonable access to such records, documents, accounting data and other information (including computer data) and to its personnel (insuring their cooperation) and premises, for the purpose of the review or audit of such Tax Returns to the extent relevant to an obligation or liability of a party under this Agreement. Prior to destroying any records, documents, data or other information in accordance with this Article, the party wishing to destroy such items will give the other party a reasonable opportunity to obtain such items (at such other party's expense).
Record Retention; Access. The B&N Group and the GameStop Group shall each: (a) until the expiration of the relevant statute of limitations (including any extensions of which it has actual notice), retain records, documents, accounting data and other information (including computer data) necessary for the preparation and filing of all Tax Returns in respect of Taxes of the B&N Group or the GameStop Group or for the audit of such Tax Returns; and (b) give to the other party reasonable access to such records, documents, accounting data and other information (including computer data) and to its personnel (causing their cooperation) and premises, for the purpose of the review or audit of such Tax Returns to the extent relevant to an obligation or liability of a party under this Agreement. Prior to destroying any records, documents, data or other information in accordance with this Article, the party wishing to destroy such items will give the other party a reasonable opportunity to obtain such items (at such other party's expense).
Record Retention; Access. The Contractor and its subcontractors shall (1) maintain all books, documents, papers, accounting records and other evidence pertaining to costs, fees or expenses incurred in the performance of the goods and services and for a period of three (3) years thereafter and (2) make such materials available during the period of the Agreement and for three (3) years from the date of final payment under the Agreement, for inspection and/or audit by the District and its designee during the Contractor’s regular business hours. The Contractor shall fully cooperate with the District as to all matters pertaining to any and all legal, audit, administration, and compliance requirements relating to the goods and services and the Agreement.
Record Retention; Access. Each of Service Provider and Service Recipient shall maintain full and accurate books and records relating to the Services provided hereunder, in accordance with past practices. With respect to accounting, transactional and other records or information created by or for a party by reason of its performance hereunder and necessary for a party’s use in the Company’s business or otherwise or for a party’s accounting, tax or compliance purposes, on a party’s request the other party will provide copies of such records or information (to the extent in existence) in the form maintained by such furnishing party within twenty (20) Business Days after such request. For a period of three years after the termination or expiration of this Agreement (or such longer period as may be required by any Governmental Authority or by the Purchase Agreement or reasonably requested by a party in connection with disputes or litigation), upon a party’s reasonable request, the other party and their representatives and counsel will use commercially reasonable efforts not to dispose of or destroy any of the books and records relating to the Services provided hereunder without first offering to turn over possession thereof to such requesting party (at a requesting party’s sole expense, including reimbursing the furnishing party for any third party expenses), by written notice to the requesting party to the extent practicable at least thirty (30) days prior to the proposed date of such disposition or destruction. Notwithstanding the foregoing, upon request by a party, the other party (to the extent legally permitted to erase or destroy any such information and subject to the right of such party to maintain an archive copy of such information (subject to confidentiality obligations set forth in this Agreement or the Purchase Agreement) to the extent necessary to comply with its regulatory, accounting or record retention requirements, in connection with any litigation or dispute resolution process) shall erase or destroy all or any part of the requesting party’s confidential information in such other party’s possession or control following the completion of all Transition Periods in which such information is necessary for the performance of Services hereunder. Each party shall provide or make available to the other party and its Representatives reasonable access during regular business hours and upon two Business Days advance notice to all relevant information, documentation and staff of ...
Record Retention; Access. Subject to any applicable statutory requirements regarding record retention, for a period of five (5) years following the Completion Date, neither party shall dispose of or destroy, and shall procure that their respective Group’s shall not dispose of nor destroy, any of the books, accounts, customer lists and all other records held by any member of its Group after Completion to the extent that such books, accounts, customer lists and records relate to the Business and relate to the period up to Completion (the Records), or any copies of the Records without first giving the other at least ninety (90) days prior written notice of its intention to do so and giving the other the opportunity to remove and retain any of them (at that other party’s expense).