Record Retention, Audit. And Confidentiality 16
8.1 Record Maintenance and Retention 16 8.2 Agency’s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19
Record Retention, Audit. And Confidentiality 16
8.1 Record Maintenance and Retention 16 8.2 Agency’s Right to Audit 17 8.3 Response/Compliance with Audit or Inspection Findings 17 8.4 State Auditor’s Right to Audit 18 8.5 Confidentiality 18 ARTICLE IX. Grant Remedies, Termination And Prohibited Activities 18 9.1 REMEDIES 18 9.2 Termination for Convenience 19 9.3 Termination for Cause 19
9.4 Grantee Responsibility for System Agency’s Termination Costs 19 9.5 Inherently Religious Activities 20 9.6 Political Activities 20 ARTICLE X. INDEMNITY 20 10.1 General Indemnity 20 10.2 Intellectual Property 21 10.3 Additional Indemnity Provisions 21 ARTICLE XI. General Provisions 21 11.1 Amendments 21 11.2 No Quantity Guarantees 21 11.3 Child Abuse Reporting Requirements 22 11.4 Certification of Meeting or Exceeding Tobacco-Free Workplace Policy Minimum Standards 22 11.5 Insurance and Bonds 22 11.6 Limitation on Authority 23 11.7 Change in Laws and Compliance with Laws 23 11.8 Subcontractors 23 11.9 Permitting and Licensure 23 11.10 Independent Contractor 24 11.11 Governing Law and Venue 24 11.12 Severability 24 11.13 Survivability 24 11.14 Force Majeure 24 11.15 No Implied Waiver of Provisions 25 11.16 Funding Disclaimers and Labeling 25 11.17 Media Releases 25 11.18 Prohibition on Non-Compete Restrictions 25 11.19 Sovereign Immunity 25 11.20 Entire Contract and Modification 26 11.21 Counterparts 26 11.22 Proper Authority 26 11.23 E-Verify Program 26 11.24 Civil Rights 26 11.25 Enterprise Information Management Standards 27 11.26 Disclosure of Litigation 27 11.27 No Third Party Beneficiaries 28 11.28 Binding Effect 28
Record Retention, Audit. Records of expenses pertaining to all services shall be kept in accordance with generally accepted accounting principles and procedures. PROVIDER shall keep all records relating to this contract in such a way as to permit their inspection pursuant to Florida Rule of Judicial Administration 2.420. The COURT and the State of Florida reserve the right to audit such records.
Record Retention, Audit. Supplier will, consistent with past practice, keep accurate and reasonably detailed records of production, deliveries, scrap losses, purchased materials, rejected materials, rejected Products, quality records required under the Specifications, expenses that constitute a component of raw material ingredient price for Product and any other records legally required to be kept or reasonably requested by Buyer. At reasonable intervals during the Term and for two years thereafter, Buyer personnel will, upon no less than five business days’ prior notice, or, if critical, upon reasonable shorter notice under the circumstances, have access to the records for the purpose of verifying the invoices submitted to Buyer under this Agreement. The costs of all such audits will be borne by Buyer. The confidentiality provisions in Section 4 of this Agreement will govern all audits by Buyer.
Record Retention, Audit. During the term of this Agreement, and for a period of twelve (12) months thereafter, the Parties shall maintain accurate and complete records relating to transaction data and compliance with this Agreement, including all documents and other information required by law to be maintained. The Parties shall make any such records available to the other within fifteen (15) business days of any written request by a duly authorized representative of the other Party.
Record Retention, Audit. During the progress of the Work and for a period of not less than six (6) years from the date of final payment to the Agency, the records and accounts pertaining to the services under this Agreement and accounting thereof shall be kept available for inspection and audit by the Parties, City, County, State and/or Federal Government, and copies of all records, accounts, documents, or other data pertaining to this Agreement will be furnished upon request. The Parties shall have full access to and right to examine and copy said records during normal business hours and as often as it deems necessary. The Parties agree that the services performed herein are subject to audit by either or both Parties.
Record Retention, Audit. 15.1 Seller shall keep adequate and current records of any development and content of all work product under this Agreement. Seller shall deliver all such records and other information, papers, manuals, drawings and documents coming into Seller’s possession or created by Seller in connection with providing services under this Agreement, as well as all tangible Restoration Robotics property (including, but not limited to, computer hardware and software, samples, prototypes, Tools, equipment, descriptions or video presentations, records and notebooks) to Buyer promptly upon termination of this Agreement. Seller shall establish and maintain complete and accurate books, records and a reasonable accounting system that readily identifies Seller’s assets, financial health, costs of goods, and the ability for Seller to comply and fulfill Seller’s obligations under this Agreement. Supplier shall keep such books and records available for inspection during the Term of this Agreement and for a period of three (3) years following termination of this Agreement.
15.2 During the Term of this Agreement, Buyer’s employees or independent auditors selected by Buyer and reasonably acceptable to Seller shall be provided reasonable access to facilities at which Products are manufactured and packaged to enable such employees or independent auditors to audit manufacturing and packaging performance, including an analysis of Seller’s conformity with manufacturing, packaging and quality requirements, including those mandated by the applicable regulatory authorities and Seller’s compliance with this Agreement. Such audits will be conducted during normal business hours and in a manner so as not to unreasonably disrupt Seller’s operations. Buyer will provide Seller with reasonable prior written notice of an audit. Seller will cooperate in the audit, will provide the information reasonably required to conduct the audit available on a timely basis and will assist the designated employees of Buyer or its independent auditors as reasonably necessary.
Record Retention, Audit. Attorney shall keep detailed records to enable SCCID or its agents to verify all costs, expenses and Attorney's time expended representing all indigent clients in cases appointed under this Agreement and shall make such records available to SCCID and its agents at any reasonable time. The records include supporting documentation necessary to adequately evaluate and substantiate payments made under this Agreement. SCCID and/ or its agents may, at its discretion, audit or inspect Attorney's books and financial records relating to services under this Agreement at any and all reasonable times. Attorney agrees to retain and to make available for inspections, upon reasonable notice, all books, statements, ledgers and other financial records relating to services under this Agreement for a period of five (5) years from the date of each payment, or until all Federal or State audits that may relate to each payment are complete for the applicable fiscal year, whichever is later. All financial records shall be made available to SCCID and/ or its agents at Attorney's place of business. The recordkeeping duties under this Agreement are separate and apart from recordkeeping requirements under Rule 407, SCACR (the Rules of Professional Conduct) and Rule 417, SCACR (Financial Recordkeeping).
Record Retention, Audit. During the Term of this Agreement and any extension thereof and for a period of one (1) year after the termination or expiration of this Agreement, each party shall keep and maintain full, true, and complete records and books of account relating to all services provided to the other party hereunder in written and/or electronic form and warrants the latter will be readily retrievable and free of degradation. Each party grants the other party and its agents and representatives the right to examine, audit, take excerpts from and make copies of any such records, books of account and any other documents and correspondence at all reasonable times and on reasonable notice during the period the party is required to maintain such records.
Record Retention, Audit. Seller shall keep, maintain and preserve during the term of this Agreement and for five (5) years thereafter or for such longer period as may be required by law accurate records which may include electronic files relating to the information gathered and created under this Agreement and showing its compliance with and performance of this Agreement. Administrator’s authorized representatives shall have the right to audit, inspect and copy such records of Seller, excluding any proprietary or privileged records, at all reasonable times during the business week (Monday through Friday, excluding holidays) upon receipt of two (2) weeks prior written notice. The costs of the audit shall be borne by Administrator.
