RECORDS RETENTION AND INSPECTION. The parties to this Agreement shall each maintain books, records, documents, and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein. These records shall be subject to the inspection, review or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this Agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving that party a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties.
RECORDS RETENTION AND INSPECTION. 1. CONSULTANT shall maintain accurate and complete financial records of its activities and operations relating to this Agreement in accordance with generally accepted accounting principles. CONSULTANT shall also maintain accurate and complete employment and other records relating to its performance of this Agreement. CONSULTANT agrees that COUNTY, or its authorized representatives, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Agreement. Upon receipt of a written request, CONSULTANT shall, at no cost to COUNTY, make available to COUNTY and all authorized representatives for examination, audit, excerpt, copy or transcription any pertinent transaction, activity, time card or other record relating to this Agreement. Failure on the part of CONSULTANT to comply with the provisions of this Paragraph shall constitute a material breach of this Agreement upon which COUNTY may terminate or suspend this Agreement. Such material, including books, records, documents, case files and all pertinent costs, accounting, financial records, and proprietary data must be kept and maintained during the term of this Agreement and for a period of five (5) years thereafter, or until such time as all audits are completed, whichever is later. COUNTY may require specific records be retained longer than five (5) years when there is outstanding litigation, unresolved disputes or any audit.
2. Upon expiration or cancellation of this Agreement, all documents, reports, records, case files, correspondence, and work product relating to CONSULTANT's operations under this Agreement shall be returned to COUNTY or to such other location in COUNTY as the County Contract Manager may direct. It is understood that all of the materials described above are the property of COUNTY and not of CONSULTANT.
3. In the event that an audit specifically regarding this Agreement is conducted by any Federal or state auditor, or any auditor or accountant employed by CONSULTANT or otherwise, CONSULTANT shall file a copy of each such audit report with the COUNTY's Auditor-Controller, with a copy to the County Contract Manager, within thirty (30) days after CONSULTANT's receipt thereof unless otherwise provided by applicable Federal or state law or under this Agreement. Subject to applicable law, COUNTY shall make a reasonable effort to maintain the confidentiality of such audit report(s).
4. Failure on the part of the...
RECORDS RETENTION AND INSPECTION. 6.1 COMPANY will maintain or cause to be maintained a set of records sufficient to permit the determination, in a manner consistent with General Acceptable Accounting Principles (GAAP), the GROSS SALES under this Agreement as well as the deductions provided for in sub-sections 2.10 herein. During the TERM of this Agreement and for a period of three (3) years thereafter, COMPANY agrees to permit an accountant or agent selected and paid by WVURC to have access during ordinary business hours to such records and business operations as are maintained by COMPANY as may be necessary, in the opinion of such accountant or agent, to determine the correctness of any report or payment made under this Agreement. If the audit reveals an underpayment of royalty by [***] percent ([***]%) or more, all costs and fees associated with such audit will be paid by COMPANY to WVURC. If the underpayment is less than [***] percent ([***]%), WVURC will pay all costs and fees associated with such audit. WVURC, and its accountant or agent will maintain in confidence any information concerning COMPANY, its operations, or its properties.
RECORDS RETENTION AND INSPECTION. During the term of this Agreement and until the expiration of three years after final payment under this Agreement, the Recipient shall create, maintain, and provide the Bureau and/or its duly authorized representatives with access to, and the right to examine, any books, documents, papers, and records of the Recipient that adequately document and fully substantiate the validity of Recipient’s reimbursement for deliverables completed under this Agreement. The Bureau will conduct monitoring of and reserves the right to conduct audits of Recipient in accordance with the provisions of the WSIC XXXX Manual. The Bureau reserves the right to amend the WSIC XXXX Manual, if needed, during the term of this Agreement.
RECORDS RETENTION AND INSPECTION. 7.24.1 Upon receipt of a written request, ARTIST shall, at no cost to COUNTY, make available to COUNTY and all authorized representatives for examination, audit, excerpt, copy or transcription any pertinent transaction, activity, time card or other record relating to this Agreement. Failure on the part of ARTIST to comply with the provisions of this Paragraph shall constitute a material breach of this Agreement upon which COUNTY may terminate or suspend this Agreement. Such material, including books, records, documents, case files and all pertinent costs, accounting, financial records, and proprietary data must be kept and maintained for a period of five (5) years after the term of this Agreement, or until such time as all audits are completed, whichever is later. COUNTY may require specific records be retained longer than five (5) years when there is outstanding litigation, unresolved disputes or any audit.
7.24.2 Upon expiration or termination of this Agreement, all documents, reports, records, case files, correspondence, and work product relating to ARTIST's operations under this Agreement shall be returned to COUNTY or to such other location in COUNTY as the Project Manager may direct. It is understood that all of the materials described above are the property of COUNTY and not of ARTIST.
7.24.3 In the event that an audit specifically regarding this Agreement is conducted by any Federal or State auditor, or any auditor or accountant employed by ARTIST or otherwise, ARTIST shall file a copy of each such audit report with the Project Manager within thirty (30) days after ARTIST’s receipt thereof.
RECORDS RETENTION AND INSPECTION. The County shall retain all financial records, supporting documents, statistical records, and any other records, documents, papers or books (collectively referred to as records) relating to the performance called for in this Contract. The County shall retain all such records for a period of seven (7) years after the expiration of the term of this Contract, or until the OAG or the United States are satisfied that all audit, claim, negotiation and litigation matters are resolved, whichever period is longer. The County shall grant access to all such records to the OAG, the State Auditor of Texas, the United States Department of Health and Human Services and the Comptroller General of the United States (or any of their duly authorized representatives) for the purposes of inspecting, auditing, or copying such records. The requirements of this provision shall be included in all subcontracts.
RECORDS RETENTION AND INSPECTION. 8.48.1 The CONTRACTOR agrees that the COUNTY, State and federal representatives or any duly authorized representatives thereof, shall, at any reasonable time, have access to and the right to examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, time cards, or other records relating to this Contract at no cost to the COUNTY. COUNTY reserves the right to conduct record inspection and audits with no advance notification to CONTRACTOR when certain extenuating circumstances exist such as allegations of fraud or abuse.
8.48.2 The COUNTY, its Auditor-Controller or designee, hereby retains the right to conduct, during normal business hours, an audit and re-audit of the books, records, and business conducted by the
8.48.2.1 All such material shall be maintained by the CONTRACTOR in a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at the COUNTY’s option, the CONTRACTOR either (1) pay the COUNTY for travel, per diem, and other costs incurred by the COUNTY to examine, audit, excerpt, copy or transcribe such material at such other location, or (2) pay to have such materials promptly returned to a CONTRACTOR facility located in Los Angeles County for examination by the COUNTY.
8.48.2.2 Failure on the part of the CONTRACTOR to comply with the provisions of this Section 8.48 shall constitute a material breach of this Contract upon which the COUNTY may terminate or suspend this Contract.
RECORDS RETENTION AND INSPECTION. All financial records, supporting documents, statistical records and all other records pertinent to this Contract shall be available at all times for inspection by TRIBE, any Federal Grantor Agency, the Comptroller of the United States, or any authorized representative of the TRIBE for the purposes of auditing, examining, or making transactions. TRIBE shall give CONTRACTOR or any of its SUBCONTRACTORS at least three (3) days written notice of any such inspection. CONTRACTOR and any SUBCONTRACTOR must keep all records for a period of three years after final payment. The records shall be retained beyond the three-year period if audit findings have not been resolved.
RECORDS RETENTION AND INSPECTION. The CONTRACTOR agrees that the COUNTY, State and Federal representatives or any duly authorized representatives thereof, shall, at any reasonable time, have access to and the right to examine, monitor, audit, excerpt, copy or transcribe any pertinent transaction, activity, time cards or other records relating to this Agreement at no cost to the COUNTY. Such material, including all pertinent costs, accounting, financial records and proprietary data shall be kept and maintained by the CONTRACTOR for a period of five (5) years after the term of this Agreement, unless Director's written permission is given to dispose of such material prior to the end of such period, or until audited, whichever is longer. The COUNTY may require specific records be retained longer than five (5) years when there is outstanding litigation, unresolved disputes or any audit.
43.1 Other required documents to be retained include, but not limited to:
RECORDS RETENTION AND INSPECTION. CONTRACTOR shall maintain accurate and complete financial records of its activities and operations relating to this Contract in accordance with generally accepted accounting principles. CONTRACTOR shall also maintain accurate and complete employment and other records relating to the performance of this Contract. CONTRACTOR agrees that the COUNTY, or its authorized representatives, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or records relating to this Contract. COUNTY reserves the right to conduct record inspection and audits with no advance notification to CONTRACTOR when certain extenuating circumstances exist such as allegations of fraud or abuse. All such material, including, but not limited to, all financial records, timecards and other employment records, and proprietary data and information, shall be kept and maintained by the CONTRACTOR and shall be made available to the COUNTY during the term of this Contract and for a period of five (5) years thereafter unless the COUNTY’s written permission is given to dispose of any such material prior to such time. All such material shall be maintained by the CONTRACTOR in a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at the COUNTY’s option, CONTRACTOR shall pay COUNTY for travel, per diem, and other costs incurred by the COUNTY to examine, audit, excerpt, copy, or transcribe such material at such other location.
