Removal of Documents. A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if: 1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and 2. There has been no subsequent discipline; and 3. The employee submits a written request for its removal. B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if: 1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and 2. There has been no subsequent discipline; and 3. The employee submits a written request for its removal. C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.450. D. Any employee requests for removal of documents from their personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 6 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
Removal of Documents.
A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.450.
D. Any employee requests for removal of documents from their his/her personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 2 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
Removal of Documents.
A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.450.
D. Any employee requests for removal of documents from their personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 2 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
Removal of Documents.
A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.450.
D. Any employee requests for removal of documents from their personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 2 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
Removal of Documents.
A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.450.
D. Any employee requests for removal of documents from their personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 2 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement
Removal of Documents.
A. Documented counseling, oral reprimand documentation, and written reprimands and their related documentation will be removed from an employee’s personnel file after two (2) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
B. Records of disciplinary actions involving reductions-in-pay, suspensions or demotions, and written reprimands not removed after two (2) years will be removed after six (6) years if:
1. Circumstances do not warrant a longer retention period, such as sexual harassment, or criminal conduct; and
2. There has been no subsequent discipline; and
3. The employee submits a written request for its removal.
C. Nothing in this Section will prevent the Employer and employee from agreeing to an earlier removal date, unless to do so would violate RCW 41.06.45041.06.
D. Any employee requests for removal of documents from their personnel file will be directed to the HR Director or designee in writing. Upon consultation with the Appointing Authority, the HR Director or designee will provide a written response of the decision regarding removal of documents to the employee within thirty (30) days of the request.
Appears in 1 contract
Samples: Collective Bargaining Agreement
