Setup and Breakdown. Tents will be ready for advance preparation on Friday, June 19, 2020, from 12 Noon to 5pm. Overnight security will be provided by VGCA. However, VGCA will not be responsible for stolen or missing items left overnight. Vehicles displaying a Service Car pass are permitted at tent locations starting at 6am on race day. PLEASE READ THE BACK OF YOUR TICKET FOR INSTRUCTIONS AND ANY CHANGES. All materials must be removed no later than 7pm on EVENT date. Members will not remove chairs, tables or other property rented through VGCA contractors from the grounds. No shavings or flooring should be used by the vendor.
Setup and Breakdown. Please note that due to the venue layout (one-way, single lane traffic) we are required to use a strict unloading schedule. Details on your booth assignment and setup time will be provided a few weeks prior to the event. Setup: On the day of the event, exhibitors will be assigned a 15-minute window between 7:30 – 9:30 a.m. to drive near your space and unload your vehicle. Once unloaded, please park your car in your designated lot to allow unloading by other exhibitors before completing the setup within your booth space. All setups should be completed no later than 10:30 a.m. (30 minutes before the event begins).
Setup and Breakdown. Banquet Food Servers and Bus Persons if employed are responsible for all setup and breakdown work in the banquet room. 17.12.
Setup and Breakdown. Certain Rented Items, such as tables, chairs, linens, flatware and glassware, will be delivered on pallets, in crates, cartons or boxes, stacked, bagged, racked and/or strapped (collectively, “Packaged”). You agree that, upon return to Us, all Rented Items will be similarly Packaged, using the same packaging materials as those in which the Rented Items were delivered to You. If the Rented Items are not properly Packaged upon return to Us, You agree to pay Us a reasonable charge for re‐Packaging (including without limitation, necessary employee and subcontractor time, as well as Rent during the time spent completing such re‐Packaging). You agree to immediately replace or, at Our sole option, pay Us for, any and all packaging materials damaged, destroyed or lost prior to return to Us.
Setup and Breakdown. Do not use nails, tacks or staples in the walls, woodwork, or ceiling. Any tape used must be made to be removable, such as painter’s tape, and may not damage any surface or leave any residue. All decorations and tape must be removed before Cleanup End Time as stated on Page 1. • Clean and return tables and chairs to their original positions throughout the Firehouse. • Separate and recycle your trash in the provided containers. All trash and recyclables must be placed in the appropriate roll carts in the outdoor trash enclosure. Failure to properly recycle or dispose of trash will result in an automatic $100 charge. • Event trash and signs, including on the grounds, sidewalks, and streets, must be collected and disposed of properly. No paint or chalk may be used on the building or concrete. • Renter must immediately report to a Firehouse representative any damage to the building or grounds that occurs during the event or cleanup. • All personal items must be removed from the Firehouse. Renter may forfeit deposit or become responsible for additional fees for any property left in the building or grounds. Renter’s initial 3. SECURITY DEPOSIT; PROPERTY DAMAGE • Firehouse representatives will conduct an inspection after the Cleanup End Time stated on Page 1 of this rental agreement, generally within 24 hours of that time. • If representatives determine that the Renter has fulfilled the terms of this agreement, including, but not limited to, the breakdown provisions under Section 2; that there has been no damage to the Firehouse building or grounds; that Renter has used the Firehouse only for the purpose and within the time stated on Page 1 of this agreement, and Renter has complied with all agreement provisions and laws regarding noise, smoking and other community impact, then the security/damage deposit indicated on Page 1 will be refunded to Renter. • Some or all of the security/damage deposit may be forfeited to the Firehouse under circumstances including, but not limited to, events where additional staff time is required to monitor, supervise, or otherwise engage with Renter’s event; or to clean or repair the Firehouse building or grounds; damage caused by individuals at Renter’s event before, during or after the event; as well as for negative neighborhood impacts. • If damage to Firehouse property exceeds the amount of the security/damage deposit, Renter agrees to pay for, or replace, any object or portion of Firehouse property or grounds that was destroyed...
