Supporting Records. Performing Party shall submit records and documentation to TCEQ as appropriate for the review and approval of reimbursing costs. TCEQ may reject invoices without appropriate supporting documentation. TCEQ has the right to request additional documentation. Performing Party shall maintain records subject to the terms of this Contract.
Supporting Records. AREI shall keep a set of accurate and complete books and records in accordance with generally accepting accounting principles with respect to all ethanol purchased and sold by AREI, including ethanol sold under AREI's Purchase and Resale business, and all costs and commissions associated therewith, and shall make such books and records reasonably available to mutually agreeable independent outside accounting representatives at AREI's office at anytime by appointment during normal business hours upon at least five (5) business days prior written notice; provided, however, there shall be no more than two such review of AREI's books and records in any twelve (12) month period and prior to such review the independent outside accounting representatives shall executive a mutually agreeable confidentiality agreement with AREI. AREI agrees to pay fifty percent (50%) of the expenses of such independent outside accounting representatives in conducting such review, provided that AREI's share of such expenses shall not exceed $15,000. All other costs and expenses of such review are the sole responsibility of VeraSun Fort Dodge. In addition, AREI shall provide VeraSun Fort Dodge, by e-mail or fax, a monthly report regarding Pooled Market Alliance Volumes, Alliance Ethanol Average Market Price, and a breakdown of Pooled Costs in sufficient detail to arrive at calculated Pooled Net Price. [*] CERTAIN INFORMATION ON THIS PAGE HAS BEEN OMITTED AND FILED SEPARATELY WITH THE COMMISSION. CONFIDENTIAL TREATMENT HAS BEEN REQUESTED WITH RESPECT TO THE OMITTED PORTIONS. In addition to the foregoing, set forth on Exhibit "A" attached hereto and incorporated herein by reference, are the business guidelines and related obligations AREI agrees to follow in managing its Purchase/Resale Program (as defined in Exhibit "A") in conjunction with this Agreement.
Supporting Records. Upon request, Performing Party shall submit records and documentation to LRGVDC as appropriate for the review and approval of reimbursing costs. At a minimum, Performing Party shall submit supporting records with its invoices; LRGVDC may reject invoices without appropriate supporting documentation. LRGVDC has the right to request additional documentation. Performing Party shall maintain records subject to the terms of this Contract.
Supporting Records. WES shall keep a permanent, accurate set of books and records in accordance with generally accepting accounting principals with respect to all sales of Ethanol hereunder and all costs and commissions associated therewith, and shall make such books and records available to VERASUN at WES's office at any time by appointment during normal business hours upon at least three (3) business days prior written notice. In addition, WES shall provide VERASUN by e-mail or fax with supporting documentation regarding the calculation of the net sale price with each weekly payment for Ethanol.
Supporting Records. ARE shall keep a set of books and records in accordance with generally accepting accounting principals with respect to all sales of Ethanol hereunder and all costs and commissions associated therewith, and shall make such books and records reasonably available to Husker’s independent outside accounting representatives (upon execution by such independent outside accounting representative of a mutually agreeable confidentiality agreement) at ARE’s office at any time by appointment during normal business hours upon at least five (5) business days prior written notice; provided that Husker shall be entitled to no more than one (1) such visit in any year and Husker ‘s independent outside accounting representatives shall be permitted to disclose to Husker only aggregate summary information of the results of its review, and not any contract or customer specific information. In addition, ARE shall provide Husker by e-mail or fax with supporting documentation regarding the calculation of the estimated Alliance Net Pool Price with each weekly payment for Ethanol. *** Material has been omitted pursuant to a request for confidential treatment and such material has been filed separately with the Securities and Exchange Commission.
Supporting Records. MANAGER shall, at all times during the term of this Agreement, keep or cause to be kept true and complete books, records, and accounts of all financial transactions in the operation of all business activities, of whatever nature, conducted pursuant to MANAGER’S Property Management responsibilities under this Agreement (“Property Supporting Records”). Supporting records and accounts for F&B Gross Revenue shall be maintained separately so that a clear and segregated audit trail exists (“F&B Supporting Records”). Both the Property and F&B Supporting Records must be supported by source documents as applicable, such as cancelled checks, work orders, pay vouchers, sales slips, cash register tapes, purchase invoices rental payments, invoice payments, expense invoices, receipts, or other pertinent documents supporting the income or expense items. Manual or computerized daily %xxxxxx sheet& utilized to reserve and schedule golf times shall be prepared and maintained.
Supporting Records. ARE shall keep a set of books and records in accordance with generally accepting accounting principals with respect to all sales of Ethanol hereunder and all costs and commissions associated therewith, and shall make such books and records reasonably available to ILLINI BIO-ENERGY’s independent outside accounting representatives (upon execution by such independent outside accounting representative of a mutually agreeable confidentiality agreement) at ARE’s office at any time by appointment during normal business hours upon at least five (5) business days prior written notice; provided that ILLINI BIO-ENERGY shall be entitled to no more than one (1) such visit in any year and ILLINI BIO-ENERGY ‘s independent outside accounting representatives shall be permitted to disclose to ILLINI BIO-ENERGY only aggregate summary information of the results of its review, and not any contract or customer specific information. In addition, ARE shall provide ILLINI BIO-ENERGY by e-mail or fax with supporting documentation regarding the calculation of the estimated Alliance Net Pool Price with each weekly payment for Ethanol.
Supporting Records. VBV shall keep a set of books and records in accordance with generally accepting accounting principles with respect to all sales of Ethanol hereunder and all costs and commissions associated therewith, and shall make such books and records reasonably available to HES’s independent outside accounting representatives (upon execution by such independent outside accounting representative of a mutually agreeable confidentiality agreement) at VBV’s office at any time by appointment during normal business hours upon at least five (5) business days prior written notice; provided that HES shall be entitled to no more than two (2) such visit in any year and HES ‘s independent outside accounting representatives shall be permitted to disclose to HES only aggregate summary information of the results of its review, and not any contract or customer specific information. In addition, VBV shall provide HES by e-mail or fax with supporting documentation regarding the Equalized Netback value. If HES’ independent outside accounting representatives discover any discrepancy in VBV’s accounting records resulting in an underpayment or overpayment of the actual Equalized Netback to HES, VBV shall pay the underpayment to HES within five days of written notice to VBV, and HES shall pay the overpayment to VBV within five days of it learning of the overpayment from it independent outside accounting representative. In the event the underpayment is in excess of one percent (1%) of the Equalized Netback for the [*] month period ending on the last month of the period reviewed, VBV shall pay HES’s audit expenses. Any amount of underpayment or overpayment shall accrue interest at the verified cost of HES money for their revolving bank line of credit per annum from the date that the payment should have originally been made until the date payment in full has been received by the party entitled to such payment. * Portion omitted pursuant to a request for confidential treatment and filed separately with the Securities and Exchange Commission.
Supporting Records. ARE shall keep a set of books and records in accordance with generally accepting accounting principals with respect to all sales of Ethanol hereunder and all costs and commissions associated therewith, and shall make such books and records reasonably available to GFE’s independent outside accounting representatives (upon execution by such independent outside accounting representative of a mutually agreeable confidentiality agreement) at ARE’s office at any time by appointment during normal business hours upon at least five (5) business days prior written notice; provided that GFE shall be entitled to no more than one (1) such visit in any year and GFE’s independent outside accounting representatives shall be permitted to disclose to GFE only aggregate summary information of the results of its review, and not any contract or customer specific information. In addition, ARE shall provide GFE by e-mail or fax with supporting documentation regarding the calculation of the estimated Alliance Net Pool Price with each weekly payment for Ethanol.
Supporting Records. Performing Party shall submit records and documentation to the TPO as appropriate for the review and approval of invoices. Trustees may reject invoices that lack appropriate supporting documentation. The TPO has the right to request additional documentation such as expenses for the invoice period, year-to-date expenses, projected totals for the year (or applicable contract period), percent of budget spent to date, and percentage of budget projected to be spent. Performing Party shall maintain records subject to the terms of this Agreement.
