The Handover List. The Parties hereby agree that the Manager on ceasing to manage the Property shall make available to the Client the following records, documents and information: - Description Timescale Up to date Accounts Three months
The Handover List. The Parties hereby agree that the Manager on ceasing to manage the Property shall make available to the Client the following records, documents and information. Description Timescale All records, information & documents issued on takeover To be agreed All record information & documents held at the property Immediate All records, information & documents compiled & under the management term To be agreed THE PROPERTY • Copy of the Land Certificate. • Plans and drawings if any of the site and buildings. • Details of utilities and location of main stop-cocks etc. • Details of any major works and long term agreements ongoing and copies of S.20 notices and responses given. • Details of any major works and long term agreements planned and copies of any related S.20 notices and responses given. • Details of plant, machinery and relevant documentation. • Copies of statutory inspection reports. • Arrangement for out of hours emergencies. INSURANCE • Contact details of current broker/insurers. • Original of schedule and policy for the property. • Details of most recent valuation of the property. • Summary of claims history over past three years. • Files on open insurance claims and agreement on who will handle such. • Details of third party and employers liability (including current and all previous certificates for employers liability where employer is not changing). • Originals of mechanical engineering insurance and the last three years' inspection reports. CONTRACTS AND CONTRACTORS [Refer also to ARMA Guidance Note 30 on Right to Manage Insurance and Contractor Notices.] • Details of all current contracts. • Details of regular contractors used and the scope of their duties and payment terms. • Details of any current warranties. THE LESSEES • Originals or copies of all leases and deeds of variation and other licences etc. • Copy of any current house rules. • Details of any ongoing assignments. APPENDIX IV cont…. • Names and contact details of all lessees, including those who are not resident. • Details of any sub-let flats and their occupants. • Schedule of ground rents payable. • Schedule of service charge apportionments per unit. LEGAL • Details of any current disputes whether involving lessees, contractors or other parties. • Details of any current or impending litigation whether for or against the client. • Details of solicitors employed. ACCOUNTING INFORMATION • Certified service charge accounts for at least the last three years and preferably six years or lon...
The Handover List. The Parties hereby agree that he Manager on ceasing to manage the Property shall make available to the Client the following records, documents and information. THE PROPERTY Copy of the Land Certificate Plans and drawings if any of the site and buildings Details of utilities and location of main stop-cocks etc Details of any major works and long term agreements ongoing and copies of S.20 notices an responses given Details of any major works and long term agreements planned and copies of any related S.20 notices and responses given Details of plant, machinery and relevant documentation Copies of statutory inspection reports Arrangement for out of hours emergencies. INSURANCE Contact details of current broker/insurers Original of schedule and policy for the property Details of most recent valuation of the property Summary of claims history over past three years Files on open insurance claims agreement on who will handle such Details of third party and employer’s liability (including current and all previous certificates for employer’s liability where employer is not changing) Originals of mechanical engineering insurance and the last three years’ inspection reports. CONTRACTS AND CONTRACTORS [Refer also to ARMA Guidance Note 30 on Right to Manage Insurance and Contractor Notices] Details of all current contracts Details of regular contractors used and the scope of their duties and payment terms Derails of any current warranties.
The Handover List. The Parties hereby agree that the Manager on ceasing to manage the Property shall make available to the Client the following records, documents and information. Description Timescale THE PROPERTY • Copy of the Land Certificate. • Plans and drawings if any of the site and buildings. • Details of utilities and location of main stop-cocks etc. • Details of any major works and long term agreements ongoing and copies of S.20 notices and responses given. • Details of any major works and long term agreements planned and copies of any related S.20 notices and responses given. • Details of plant, machinery and relevant documentation. • Copies of statutory inspection reports. • Arrangement for out of hours emergencies. INSURANCE • Contact details of currentbroker/insurers. • Original of schedule and policy for the property. • Details of most recent valuation of the property. • Summary of claims history over past three years. • Files on open insurance claims and agreement on who will handle such. • Details of third party and employers liability (including current and all previous certificates for employers liability where employer • is not changing). • Originals of mechanical engineering insurance and the last three years' inspection reports. CONTRACTS AND CONTRACTORS • Details of all currentcontracts. • Details of regular contractors used and the scope of their duties and payment terms. • Details of any currentwarranties.
