Common use of TIMELY AND PROPER COMPENSATION Clause in Contracts

TIMELY AND PROPER COMPENSATION. A. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due (amount that was due based on payroll transmission) on the established payday. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due, bonds and W- 2 forms at the address or electronic site designated by the employees, in accordance with Treasury Department rules and regulations. Employees are responsible for reviewing their electronic earnings and leave statements and notifying their supervisors of any unexplained changes. B. Employees are responsible for arranging for the timely repayment of overpayments. Where employees have been overpaid, the Employer will advise employees of the procedures available and provide the necessary forms for filing a request for waiver of overpayments in accordance with the provisions of the Debt Collection Act MOU. C. The parties agree to the following conditions and procedures for replacement of full compensation due payment (amount that was due based on payroll transmission) when such payment is not received or when such payment is lost, stolen or mutilated. 1. The Agency will, at the employee's request, authorize an emergency payment to an employee when his/her full compensation due is not received on the established payday, subject to Sections 3 and 4 of this section. 2. Emergency employee payments cannot be an advance of salary, but can only be for the amount earned for a pay period which was not paid to the employee on the established payday. 3. Emergency employee payment can be issued in the following situations: a. Employee not paid on scheduled payday due to an administrative error or to delay in processing; b. Non-receipt of wire transfer by a Financial Institution; c. Missing or undelivered salary check; d. Lost or stolen salary check. 4. An emergency employee payment will not be issued in the following situations: a. Employee is already delinquent repaying a prior debt (e.g., outstanding travel advance, salary overpayment, etc.); b. Employee has resigned or transferred out of SSA. 5. At the time the emergency payment is issued, the Agency will obtain a promissory repayment agreement from the employee who is missing his/her full compensation and to whom the emergency payment is made. The repayment agreement will state: a. that the employee has not received or deposited the payment; b. that the employee is liable to repay the emergency payment to the Government within 3 days of receipt of a salary payment, i.e., the original payment or any replacement salary payment, whichever is received first; c. that in the event both an original payment and a replacement payment are received, the employee will be responsible for returning to the Payroll Liaison Staff whichever payment is received later; d. that the employee has an affirmative responsibility to notify the Payroll Liaison Staff as soon as possible, i.e., normally within 2 working days, of receipt of the original payment and/or any replacement payment; e. that the employee will be charged interest, administrative fees and late penalty charges as provided under 45 CFR Part 30 if it is necessary for Central Payroll to recover the outstanding emergency payment; 6. An emergency employee payment will be issued not later than 24 hours following the standard payday (Tuesday) on which the salary payment was not received by the employee.

TIMELY AND PROPER COMPENSATION. A. The Employer will make every reasonable effort to ensure that employees receive their paycheck/full compensation due (amount that was due based on payroll transmission) on are paid by the established Tuesday payday. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due, bonds and W- 2 forms at the address or electronic site designated by the employees, in accordance with Treasury Department rules and regulations. Employees are responsible for reviewing their electronic earnings and leave statements and timely notifying their supervisors of any unexplained changeschanges or inaccuracies. B. Employees are responsible for arranging for the timely repayment of overpayments. Where employees have been overpaid, the Employer employer will advise employees provide due process notice of the procedures available and provide the necessary forms for filing a request for waiver of overpayments overpayment in accordance with the provisions law and regulation, including notices of the Debt Collection Act MOUhearing rights and waiver requests. C. The parties agree to the following conditions and procedures for replacement of full compensation due payment (amount that was due based on payroll transmission) when such payment is not received or when such payment is lost, stolen or mutilatedreceived. 1. The Agency will, at the employee's request, authorize an emergency payment to an employee when his/her her/their full compensation due is not received on by the established Tuesday payday, subject to Sections items 3 and 4 of this section. 2. Emergency employee payments cannot be an advance of salary, but can only be for the amount earned compensation due for a pay period which was not paid to the employee on by the established Tuesday payday. 3. Emergency employee payment can be issued in the following situations: a. Employee not paid on by the scheduled Tuesday payday due to an administrative error or to delay in processing; b. Non-receipt of wire transfer by a Financial Institution; c. Missing or undelivered salary check; d. Lost or stolen salary check. 4. An emergency employee payment will not be issued in the following situations: a. Employee is already delinquent repaying a prior debt (e.g., outstanding travel advance, salary overpayment, etc.); b. Employee has resigned or transferred out of SSA.; c. Employee-caused error created non-receipt (e.g., closed their bank account). 5. At the time the emergency payment is issued, the Agency will obtain a promissory repayment agreement from the employee who is missing his/her her/their full compensation and to whom the emergency payment is made. The repayment agreement will state: a. that the employee has not received or deposited the payment; b. that the employee is liable to repay the emergency payment to the Government within 3 days of receipt of a salary payment, i.e., the original payment or any replacement salary payment, whichever is received first; c. that in the event both an original payment and a replacement payment are received, the employee will be responsible for returning to the Payroll Liaison Staff whichever payment is received later; d. that the employee has an affirmative responsibility to notify the Payroll Liaison Staff as soon as possible, i.e., normally within 2 working days, of receipt of the original payment and/or any replacement payment; e. that the employee will be charged interest, administrative fees and late penalty charges as provided under 45 CFR Part 30 if it is necessary for Central Payroll the agency to recover the outstanding emergency payment; 6. An emergency employee payment will be issued not later than 24 hours following the standard payday (Tuesday) on which the salary payment was not received by the employee.

TIMELY AND PROPER COMPENSATION. A. The Employer will make every reasonable effort to ensure that employees receive their paycheck/full compensation due (amount that was due based on payroll transmission) on are paid by the established Tuesday payday. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due, bonds and W- 2 forms at the address or electronic site designated by the employees, in accordance with Treasury Department rules and regulations. Employees are responsible for reviewing their electronic earnings and leave statements and timely notifying their supervisors of any unexplained changeschanges or inaccuracies. B. Employees are responsible for arranging for the timely repayment of overpayments. Where employees have been overpaid, the Employer employer will advise employees provide due process notice of the procedures available and provide the necessary forms for filing a request for waiver of overpayments overpayment in accordance with the provisions law and regulation, including notices of the Debt Collection Act MOUhearing rights and waiver requests. C. The parties agree to the following conditions and procedures for replacement of full compensation due payment (amount that was due based on payroll transmission) when such payment is not received or when such payment is lost, stolen or mutilatedreceived. 1. The Agency will, at the employee's request, authorize an emergency payment to an employee when his/her full compensation due is not received on by the established Tuesday payday, subject to Sections items 3 and 4 of this section. 2. Emergency employee payments cannot be an advance of salary, but can only be for the amount earned compensation due for a pay period which was not paid to the employee on by the established Tuesday payday. 3. Emergency employee payment can be issued in the following situations: a. Employee not paid on by the scheduled Tuesday payday due to an administrative error or to delay in processing; b. Non-receipt of wire transfer by a Financial Institution; c. Missing or undelivered salary check; d. Lost or stolen salary check. 4. An emergency employee payment will not be issued in the following situations: a. Employee is already delinquent repaying a prior debt (e.g., outstanding travel advance, salary overpayment, etc.); b. Employee has resigned or transferred out of SSA. 5. At the time the emergency payment is issued, the Agency will obtain a promissory repayment agreement from the employee who is missing his/her full compensation and to whom the emergency payment is made. The repayment agreement will state: a. that the employee has not received or deposited the payment; b. that the employee is liable to repay the emergency payment to the Government within 3 days of receipt of a salary payment, i.e., the original payment or any replacement salary payment, whichever is received first; c. that in the event both an original payment and a replacement payment are received, the employee will be responsible for returning to the Payroll Liaison Staff whichever payment is received later; d. that the employee has an affirmative responsibility to notify the Payroll Liaison Staff as soon as possible, i.e., normally within 2 working days, of receipt of the original payment and/or any replacement payment; e. that the employee will be charged interest, administrative fees and late penalty charges as provided under 45 CFR Part 30 if it is necessary for Central Payroll the agency to recover the outstanding emergency payment; 6. An emergency employee payment will be issued not later than 24 hours following the standard payday (Tuesday) on which the salary payment was not received by the employee.

TIMELY AND PROPER COMPENSATION. A. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due (amount that was due based on payroll transmission) on the established payday. The Employer will make every effort to ensure that employees receive their paycheck/full compensation due, bonds and W- 2 forms at the address or electronic site designated by the employees, in accordance with Treasury Department rules and regulations. Employees are responsible for reviewing their electronic earnings and leave statements and notifying their supervisors of any unexplained changes. B. When a bargaining unit employee's full compensation due is not received on the established payday, the agency will, at the employee's request, authorize an emergency payment pursuant to the procedures in Section 9 of this article. C. Employees are responsible for arranging for the timely repayment of overpayments. Where employees have been overpaid, the Employer will advise employees of the procedures available and provide the necessary forms for filing a request for waiver of overpayments in accordance with the provisions of the Debt Collection Act MOU. C. D. The parties agree to the following conditions and procedures for replacement of full compensation due payment (amount that was due based on payroll transmission) when such payment is not received or when such payment is lost, stolen or mutilated. 1. The Agency willmay, at the employee's request, authorize an emergency payment to an employee when his/her full compensation due is not received on the established payday, subject to Sections 3 and 4 of this section. 2. Emergency employee payments cannot be an advance of salary, but can only be for the amount earned for a pay period which was not paid to the employee on the established payday. 3. Emergency employee payment can be issued in the following situations: a. Employee not paid on scheduled payday due to an administrative error or to delay in processing; b. Non-receipt of wire transfer by a Financial Institution; c. Missing or undelivered salary check; d. Lost or stolen salary check. 4. An emergency employee payment will not be issued in the following situations: a. Employee is already delinquent repaying a prior debt (e.g., outstanding travel advance, salary overpayment, etc.); b. Employee has resigned or transferred out of SSA. 5. At the time the emergency payment is issued, the Agency will obtain a promissory repayment agreement from the employee who is missing his/her full compensation and to whom the emergency payment is made. The repayment agreement will state: a. that the employee has not received or deposited the payment; b. that the employee is liable to repay the emergency payment to the Government within 3 days of receipt of a salary payment, i.e., the original payment or any replacement salary payment, whichever is received first; c. that in the event both an original payment and a replacement payment are received, the employee will be responsible for returning to the Payroll Liaison Staff whichever payment is received later; d. that the employee has an affirmative responsibility to notify the Payroll Liaison Staff as soon as possible, i.e., normally within 2 working days, of receipt of the original payment and/or any replacement payment; e. that the employee will be charged interest, administrative fees and late penalty charges as provided under 45 CFR Part 30 if it is necessary for Central Payroll to recover the outstanding emergency payment; 6. An emergency employee payment will be issued not later than 24 hours following the standard payday (Tuesday) on which the salary payment was not received by the employee.