Voucher Request. A valid signed Purchase Order (or other binding Agreement, Contract, Buyer’s Order, or action/resolution by a government entity’s governing body) from the dealer to purchaser is required at the time a voucher request is made for vehicles purchases and leases. Non-binding agreements or quotes are not sufficient to reserve a voucher. The Purchase Order must include the purchaser and dealer names, HVIP voucher amount, number of units (if a batch request), model name and year of the vehicle as listed on the CARB EO, issued date, HVIP eligible vehicle description, and the purchaser’s signature. The purchase order provided by the dealer must represent a real vehicle order that is ready to be placed. Voucher requests submitted with a purchase order / sales agreement that is missing any of this mandatory information may be subject to cancellation at the point of voucher request. In cases where a public entity’s governing body plans for final approval of the binding agreement after the award of HVIP funds, a letter stating the date by which documentation of final approval will be provided must be included at the time of the voucher request, signed by an authorized representative of the public entity. Additional requirements about Purchase Orders, including how backdated a Purchase Order, can be found at XxxxxxxxxxXXXX.xxx in the event of program re-opening to voucher requests after a period where new voucher requests are not accepted. Case by case requests for accommodation of longer procurement timelines for public fleets can be submitted to xxxxxxxxxxxxxxxxx@xxxxxxxxx.xxx. Once a voucher request is submitted-- along with the purchase order or other binding sales agreement representing a real vehicle order-- the dealer, vehicle, and fleet information, including vehicle domicile address, cannot be changed without CARB approval. If the voucher is for a lease, the lessee (end-user fleet / purchaser) cannot be changed. If either the dealer, fleet or vehicle information changes after a voucher request is submitted, that voucher will be cancelled. A new voucher may be requested, contingent on funding availability, with the new dealer, vehicle, or purchaser / lessee information. Voucher requests cannot list any HVIP-approved dealer, leasing entity, manufacturer, and any entities under common ownership or control with such establishments as the purchaser or lessee. A residential address may NOT be used as a vehicle domicile location unless specifically approved by CARB or...
