Xxxxx Xeimbursement/Payment Documentation Package. Reimbursement request packages are to be submitted to the USDA Forest Service designated representative. The USDA Forest Service will serve a role similar to a project inspector by certifying “acceptance of the project as a qualified restoration project under the applicable law(s).” For Round 5 projects where multiple IGOs were utilized, the USDA Forest Service representative will review the IGO reimbursement package and certify that the completed product/deliverable is acceptable and consistent with the scope of the approved project. The USDA Forest Service will then forward the reimbursement package along with its “Certification of Acceptability” or, if appropriate, statement regarding acceptability to the completed product/deliverable to the SNPLMA Division. After Receipt of the reimbursement package and USDA Forest Service “Certification of Acceptability” of the project product/deliverable, the SNPLMA Division will review the reimbursement package to ensure (a) all necessary documents are included, (b) accuracy of mathematical computations, and (c) only reimbursement of necessary expenses are included. The SNPLMA Division will then authorize payment for necessary expenses and maintain a file of documents to support the disbursement from the Special Accounts. No funds will be reimbursed for expenditures made prior to the Secretary’s approval of the project. Any exception to this rule would have to be approved by the Secretary through the Decision Document for the affected round. Necessary expenses incurred after the Secretarial approval, but prior to issuance of a notification of available funding are reimbursable. There is more than one possible reimbursement mechanism. When a single task order is issued for the full amount available for the project, reimbursement may be made at the completion of the project. When agencies elect to utilize multiple task orders for larger or multi-year projects, reimbursement will be made upon completion of the end product/deliverable identified in each task order. In no case shall the receiving agency initiate a payment (IPAC transaction) prior to receiving notification that the SNPLMA Division has approved the reimbursement package for payment.
