Documentation for Reimbursement Sample Clauses

Documentation for Reimbursement. In accordance with the Agreement, each Requesting and Assisting Party is required to keep accounting records of the personnel, equipment, and materials provided under the Agreement as required by the Federal Xxxxxxxx Act administered by the Federal Emergency Management Administration (FEMA) and State guidelines. This requirement is to maximize the Requesting Party’s ability to receive reimbursement for costs expended to receive mutual aid.

Documentation for Reimbursement. When requesting reimbursement for Project Equipment, the requestor must (a) identify the equipment and its project function, (b) certify the percent utilized by the project and the time period required by the project, (c) note whether equipment is previously leased, newly leased or purchased, and (d) explain circumstances where purchase resulted in cost saving over leasing. Upon completion of the project, the final reimbursement request should, in the case of purchased equipment, certify the “per unit fair market value” including the source or method for determining the value and make appropriate deductions if necessary, or, in the case of leased equipment, certify that the lease has been terminated and/or lease costs transferred to another funding source. Appendix B-1‌ Property Name: Agency: Date: Project #: Priority #: Prepared by: Phone: 1. Land (purchase price not to exceed fair market value) $ % 2. Appraisal $ % 3. Land/Boundary Survey $ % 4. Environmental Site Assessment and NEPA $ % 5. Water Rights or Mineral Analysis (for Title Purposes) $ % 6. Mineral Potential Report (Prior approval required) $ % 7. Title Report, Escrow Fees, Misc. Closing Costs $ % 8. Recording Fees $ % 9. Pro-rata Share of any pre-paid property taxes or 10. Penalty Costs and Other Charges for prepayment of pre• 11. Relocation Payments to Eligible Tenants $ % 12. Case Management Direct Labor or Contracted Labor 13. Travel including per diem, when official travel status is required for 14. Official Vehicle Use (pro rata cost for use of Official Vehicles when required to carry out case management) $ % 15. Balance of 10% Contingency Funds $ % TOTAL*: $ % *Total dollar percentage may not exceed 110%; the approved amount plus a 10% contingency. COMMENTS: Appendix B-2‌ Parcel Name: Agency: Date: Prepared by: Phone: 1. Land (purchase price not to exceed fair market value) $ % 2. Appraisal $ %

Documentation for Reimbursement. Youngsville shall be reimbursed for those expenditures as allowed by and in accordance with the State Contract and as outlined in Appendix A. Scope of Services (hereinafter referred to as “Eligible Costs”), provided that, Youngsville complies with the conditions set forth in the State Contract and attachments, thereto, necessary for such reimbursement (e.g., proper documentation, timely submittal, etc.). Moreover, Youngsville hereby acknowledges that payment of any Eligible Costs pursuant to the State Contract is not guaranteed as such could be terminated or suspended for the reasons noted in the State Contract, and Youngsville hereby releases the Parish from any and all claims or obligations in connection with such reimbursement and in the event Youngsville is not reimbursed for whatever the reason may be (e.g. failure to submit proper documentation for such reimbursement). Youngsville acknowledges that the role of the Parish is as conduit only in obtaining State Funding, in submitting claims of Youngsville for reimbursement under the State Contract and the Parish has no individual liability or responsibility, thereof.

Documentation for Reimbursement. When requesting reimbursement for Project Equipment, the requestor must (a) identify the equipment and its project function, (b) certify the percent utilized by the project and the time period required by the project, (c) note whether equipment is previously leased, newly leased or purchased, and (d) explain circumstances where purchase resulted in cost saving over leasing. Upon completion of the project, the final reimbursement request should, in the case of purchased equipment, certify the “per unit fair market value” including the source or method for determining the value and make appropriate deductions if necessary, or, in the case of leased equipment, certify that the lease has been terminated and/or lease costs transferred to another funding source.