Accounting Procedures and Monitoring. 11.1. In addition to the information outlined in clauses 7.4 and 7.5, every quarter during the BID Term, the Council shall provide the BID Company with a breakdown of:
(i) the amount of the BID Levy for each individual BID Levy Payer
(ii) the BID Levy collected in relation to each BID Levy Payer
(iii) details, together with the outstanding unpaid sum) of those BID Levy Payers who have not paid the BID Levy during the course of that month, PROVIDED THAT this clause shall not apply to the provision of any Personal Data other than that which the Council may provide pursuant to the Regulations
11.2. The BID Company shall request information from the Council that it considers relevant to their business and the Council shall consider disclosure and shall not unreasonably withhold such information.
11.3. Upon the expiry of the sixth month of the BID Term and every 6 (six) months thereafter (for the duration of the BID Term) the BID Company shall provide the Council in respect of those 6 (six) month periods with:
(i) the amount received by the BID Company from Contributors and BID Levy Payers;
(ii) the total expenditure of the BID Company.
11.4. Within 1 (one) month from the start of the BID Term, the parties shall set up the Monitoring Group.
11.5. The Monitoring Group shall meet no less than quarterly in any one BID Year.
11.6. At each meeting, the Monitoring Group shall:
(i) Review the effectiveness of the collection and enforcement of the BID Levy; and
(ii) review and assess the information provided by the parties regarding the progress being made in achieving the aims set out in the BID Business Plan.
11.7. Within 1 (one) month after the date of the end of the Financial Year, the Council shall provide the Annual Report to the BID Company
11.8. The BID Company shall provide the BID Company Report to the Council two weeks prior to the Annual General Meeting of the BID Directors and Members.
11.9. The Council will provide at least one, and no more than two, representatives to the Board of the BID Company. The Council representatives will be non-voting advisory members of the Board.
11.10. Within 60 days of a successful ballot to establish the BID, the BID Company and the Council will enter into a Service Level Agreement which will define in more detail matters related to collection and enforcement of the levy and any other details related to the operation of the BID including staffing and accommodation arrangements, as required.
Accounting Procedures and Monitoring. 10.1 Within 21 working days of the end of the month and every month thereafter (for the duration of BID Term) the Local Authority shall provide the BID Company with:
(i) the amount of the BID Levy for each BID Levy Payer;
(ii) the amount of the BID Levy collected for each BID Levy Payer;
(iii) details of BID Levy Payers who have not paid the BID Levy;.
(iv) details of reminder notices issued;
(v) details of Liability Orders made or applied for;
(vi) details of agreement made, if any, between the Local Authority and BID Levy Payers where it has been agreed that payment of a Demand Notice can be made over a period of 3 (three) months or more from the date of such Demand Notice.
10.2 Within one month from the Ballot Result Date the parties shall agree the dates when there will be meetings of the BID Finance Group and there will be at least two such meetings in each Financial Year (throughout the duration of the BID Term) and on all other occasions further meetings of the BID Finance Group shall be arranged by the service of written notice by either party.
10.3 At each meeting the BID Finance Group shall only: - review the effectiveness of the collection and enforcement of the BID Levy; and - if required by either party review and assess information provided by the parties.
10.4 Within 3 (three) months after the end of each Financial Year (for the duration of the BID Term) the Local Authority shall provide an Annual Report to the BID Company Within 1 (one) month from the date of receipt of the Annual Report in each Financial Year (for the duration of the Bid Term) the BID Company shall provide a BID Company Report to the Local Authority
10.5 The BID Revenue Account will be subject to the normal internal & external audit arrangements of the Local Authority. The Local Authority will make available to the BID Company and its appointed auditors such information as requested by the BID Company and its appointed auditors and that it is able to do so under legislation and regulation.
Accounting Procedures and Monitoring. 10.1 Within 1 (one) month from the Operational Date the Council and BID Company shall form the Monitoring Group.
10.2 In addition to the information outlined in 7.4, every month or as required, during the BID Term the Council shall provide the BID Company with a breakdown of:-
(i) the amount of BID Levy for each individual BID Levy Payer.
(ii) the BID Levy collected in relation to each BID Levy Payer.
(iii) details (together with the outstanding unpaid sum) of those BID Levy Payers who have not paid the BID Levy.
(iv) details of the Reminder Notices issued throughout that period; and
(v) details of any Liability Orders obtained or applied for by the Council.
10.3 The Monitoring Group shall meet no less than once in any one Financial Year and on all other occasions further meetings of the Monitoring Group shall be arranged by the service of written notice by either party on the other, such notice to be provided no less that 28 (twenty eight) days prior to the date of the proposed meeting (or lesser if otherwise agreed or in cases of emergency) and provided further that such meetings can be dispensed with altogether upon the written agreement of both the Council and the BID Company.
10.4 At each meeting the Monitoring Group shall:-
(i) review the effectiveness of the collection and enforcement of the BID Levy; and
(ii) if required, review and assess the information provided by the Council pursuant to clauses 10.2 above and make any recommendations for implementation as may be agreed (and which are permitted by the Regulations and the terms of this Agreement).
10.5 Within 1 (one) month after the date of the end of the Financial Year the Council shall provide the Annual Report to the BID Company.
10.6 The BID company shall provide the BID Company Report to the Council two weeks prior to their Annual General Meeting.
Accounting Procedures and Monitoring. Within 1 (one) month from the Operational Date the Council and BID Company shall form the Monitoring Group
Accounting Procedures and Monitoring. 7.1 Within 1 (one) calendar month from the start of the BID Term the parties shall set up the Monitoring Group.
Accounting Procedures and Monitoring. 26.1 Within 1 (one) month from the Ballot Result Date the parties shall set up the Monitoring Group meeting.
26.2 Each month (for the duration of BRS-BID Term) the Council shall provide the BRS-BID Company with:
Accounting Procedures and Monitoring. 11.1 The Monitoring Group shall be formed by Coventry BID Limited and the Council 1 (one) month before the Operational Date, i.
Accounting Procedures and Monitoring. 11.1 Within 1 (one) month from the BID Commencement Date the parties shall set up the Monitoring Group.
11.2 Unless otherwise agreed, upon the expiry of the first month from the BID Commencement Date and every 3 months thereafter (for the duration of BID Term) on request the Council shall provide the BID Company with:
(i) the amount of the BID Levy;
(ii) the amount of the BID Levy collected;
(iii) details of the Collection Rate;.
(iv) details of when Reminder Notices are issued;
(v) details of when Liability Orders made or applied for;
11.3 The Monitoring Group will convene as required. At each meeting the Monitoring Group shall:
11.3.1 review the effectiveness of the collection and enforcement of the BID Levy; and
11.3.2 if required by either party review and assess information provided by the parties pursuant to Clauses 11.2 and 11.3 above and make recommendations provided they are permitted by the Regulations and the terms of this Agreement.
11.4 Within 2 (two) months after the end of each Financial Year (for the duration of the Bid Term) on request the Council shall provide an annual summary to the BID Company.
Accounting Procedures and Monitoring. 11.1. In addition to the information outlined in clause 7.5, every quarter during the BID Term, the Council shall provide the BID Company with a breakdown of:
(i) the amount of the BID Levy for each individual BID Levy Payer
(ii) the BID Levy collected in relation to each BID Levy Payer
(iii) details, together with the outstanding unpaid sum) of those BID Levy Payers who have not paid the BID Levy during the course of that month, PROVIDED THAT this clause shall not apply to the provision of any Personal Data other than that which the Council may provide pursuant to the Regulations
Accounting Procedures and Monitoring. 7.1 Not more than 7 days after the start of each month, the Billing Authority shall send the BID Body a report in a format requested by the BID Body showing the BID Xxxx invoiced and collected during the BID Period and what action is being taken in respect of any overdue BID Xxxx.
7.2 Within 3 months after the end of each year of the BID Term, the BID Body shall provide the Billing Authority with a report showing:
7.2.1 the BID Body’s total income and expenditure analysed into the main categories arising from the BID Xxxx; Draft
7.2.2 all other income and expenditure of the BID Body;
7.2.3 a statement of any actual or anticipated deficits in the BID Body’s funding;
7.3 The BID Body shall provide the Billing Authority with a copy of its full annual accounts at the time accounts are filed by it with Companies House. For the avoidance of doubt, the Billing Authority acknowledges that the accounts and information derived from those accounts constitutes commercially sensitive information in relation to the BID Body and, as such, is exempt from disclosure under Freedom of Information Act 2000.
7.4 Within one month after the Commencement Date, each of the parties will nominate representatives of appropriate standing within their respective organisations to form a monitoring group.
7.5.1 the effectiveness of the collection and enforcement of the BID Xxxx;
7.5.2 the information provided by the parties under clauses 7.1and 7.2;
7.6 The monitoring group may make recommendations for improvement which will be considered by the Billing Authority and at the BID Body’s next board meeting.
